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CCCTran Electronic Transcripts for California. Xap Corporation. What We Do We enable students and workers to explore, plan, and achieve their educational and career goals. Who We Are Founded in 1981 Privately held Headquartered in Los Angeles Operations in Canada and U.S.

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xap corporation
Xap Corporation

What We Do

  • We enable students and workers to explore, plan, and achieve their educational and career goals.

Who We Are

  • Founded in 1981
  • Privately held
  • Headquartered in Los Angeles
  • Operations in Canada and U.S.
  • 140+ employees
xap by the numbers
Xap by the numbers
  • Served over 40M students and families in all 50 states, 10 Canadian Provinces and 75 other countries around the world
  • Present in over 15,000 school sites
  • Process over 1.5M transcripts and 13M applications annually
  • Over 900 post secondary use our solutions
  • Access provide in English, French and Spanish…and soon Arabic.
slide4

Vision

110 Colleges in 72 Districts

2.7 Million Students

  • Provide secure web-based transcript exchange system between all California colleges and their trading partners
current status
Current Status
  • Launched into Production – July 2007
  • Currently 44 colleges Participants
  • 31 California Community Colleges
  • 12 California State University
    • 2 CSU’s are in procurement
  • University of California
    • UC Santa Barbara Proof of Concept
  • Independents
    • National University
    • University of Phoenix is next
participating institutions
CSU Channel Islands

CSU Chico

CSU East Bay

CSU Fullerton

CSU Long Beach

CSU Monterey Bay

CSU Northridge

CSU Sacramento

CSU San Bernardino

San Diego State

San Francisco State

San Jose State

National University

University of Phoenix

Participating Institutions
  • Hartnell
  • Merced
  • MiraCosta
  • Moorpark
  • Oxnard
  • Palomar
  • Porterville
  • Riverside
  • Sacramento City
  • San Bernardino Valley
  • San Jose City
  • Santa Rosa
  • Shasta
  • Skyline
  • Ventura
  • American River
  • Bakersfield
  • Butte
  • Canada
  • Cerro Coso
  • Chaffey
  • College of San Mateo
  • College of the Sequoias
  • Cosumnes River
  • Crafton Hills
  • Cypress
  • DeAnza
  • El Camino
  • Evergreen Valley
  • Folsom Lake
  • Fullerton
slide9

Major Functionality

Transcript Recipient

Transcript Source

View status

View/Download

Transcripts

Request

Process Request

Pull

Hold?

Response

Fulfillment

Push

  • Manual or Automated processing
  • Support for national standards – XML & EDI
  • Common CCCTran Data Dictionary
  • Automated email messaging
  • Standardized transcript layouts
systems diagram
Systems Diagram

Outside CCCTran

common transcript views
Common Transcript Views

FULL

GEN-ED

BRIEF

BRIEF

sustainability
Sustainability

California Community College System has a student population of 2.7 Million and processes over 3 Million transcript requests annually .

CCCTran Supports Sustainability Goals

what are the benefits
What are the Benefits?
  • Facilitates transcripts on demand, in seconds
  • One system - college and high school transcripts
  • Eliminate Communication Frustration
  • Reduce staff time, paper, and postage costs
  • Eliminate errors from OCR and re-keying
  • Feed Data directly into Degree Audit, & SIS
  • Standard Views with Legend for Document Management
  • Eliminate fraud
  • Go green - go paperless
further information
Further Information

Website: http://www.ccc-tran.org

CCCTran Project Team

  • Keith Franco keith@xap.com

Regional Sales Manager – Xap Corp.

530-520-3471

  • Tim Calhoon calhoonti@cccnext.net

Project Director – CCC Technology Center

slide16

FERPA Reference

  • “ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99.31):
    • School officials with legitimate educational interest;
    • Other schools to which a student is transferring;
    • Specified officials for audit or evaluation purposes;
    • Appropriate parties in connection with financial aid to a student;…”