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Getting Ready for FY11 KIT

August 2010 Prevention Quarterly Harry Prim and Michelle Nienhius . Getting Ready for FY11 KIT. Gentle reminders What are the changes you will find for FY11? Expectations around state oversight of KIT. What We will Cover:. Important Reminders. What is Good to Remember.

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Getting Ready for FY11 KIT

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  1. August 2010 Prevention Quarterly Harry Prim and Michelle Nienhius Getting Ready for FY11 KIT

  2. Gentle reminders What are the changes you will find for FY11? Expectations around state oversight of KIT What We will Cover:

  3. Important Reminders What is Good to Remember

  4. Please contact KIT as soon as you run into a problem while using the system • Can send the KIT support team a message while logged into the system or • Can call KIT support at 1-888-600-4777 • Always let Harry Prim or Michelle Nienhius know if your situation is not being addressed or resolved. Technical Support

  5. Remember that service codes link to identified strategy. • Be sure to provide a brief but adequate activity description: • For example if you conducted Session 6 of All Stars at Shay Day School, activity description should not read, “Shay Day School”. • Be sure to provide a brief description for all Administrative time entries except those related to leave taken. You are encouraged to.....

  6. Decisions have been made that certain service codes are to be used for identified programs and/or activities. Examples are: • Service code STN03 should only be used for AET Casual Contacts related service entries. • Service code STV03 should only be used for PREP (Merchant Education) and its related activities. • Service code STP03 should only be used with TEP and its related activities. Using Codes

  7. Enter NO service time related to AEP in KIT. Be aware that the service code for training and technical assistance related to environmental strategies is STV01. Meetings related to environmental strategies can be coded with service code STC04. Remember to .........

  8. Use service code STC04 when entering service time for meetings related to environmental strategies. • Make sure you are entering number direct and indirect service hours properly. • For example, a meeting held re: All Stars, PREP, TEP, or a presentation is indirect service time. Remember to...........

  9. Please visit the following web address for documents that will further help you increase KIT data entry accuracy: http://chweb.pire.org/scdocuments/ KIT Entry Resources Online

  10. The changes you will find in KIT Entering Management Plans in FY11

  11. State has the ability to transfer identified goals, objectives, programs, etc. from FY10. Place to designate which strategies are being addressed for each program can be made on the program page. Demographics can be added on the recurring services page. No more evaluation page. No more participant page. FY11 KIT Summary of Changes

  12. An Example The Transfer Process

  13. Following transfer process, data will still need to be edited locally. Under programs, CSAP Prevention strategies will need to be added. With any new process implementation, there will be kinks that have to be worked out. Keep in Mind:

  14. State Oversight and Accountability Review

  15. What is Reviewed Each Month? • Program name matches service code. • Program name, service code and activity description match. • Time present for all staff members present in the monthly report, including AET Coordinator.

  16. What is Reviewed Each Month? • Administrative hours—is a brief description present for all entries beside those indicating leave time? • Administrative hours—are there any entries here that should be entered as indirect or direct service time under a specific program. • Number of service and administrative hours equal at least 120.00 hours*

  17. Things Happen so........ • If unable to complete entries on time, email Michelle Nienhius* and copy Harry Prim. • Because on occasion unforeseen circumstances make entering entries on time difficult.

  18. It is Understood that ........ • AET operation may not take place in each county each month—be sure to record even time spent communicating with others in anticipation/planning for upcoming or potential AET activities. • Be sure to record time spent making AET Casual Contacts.

  19. Helpful Documentation on Kit Entry • KIT Users Manual • FAQ Guide-SC Documents webpage • SC KIT Solutions Service Codes by Strategy • Service counts by Strategy/Program and Service Code • Direct vs. Indirect Service Time by Strategy/Program and Service Code http://chweb.pire.org/scdocuments/

  20. Contact Information

  21. Michelle Nienhius∙803-896-1184∙ mnienhius@daodas.state.sc.us Brenda Powell∙803-896-1272∙ bpowell@daodas.state.sc.us Harry Prim∙803-896-1199∙ hprim@daodas.state.sc.us Steven Burritt∙803-896-1185∙ sburritt@pire.org Contact information for:

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