1 / 21

Trip Planning For Choirs

Trip Planning For Choirs. 2011 ICDA Conference Butler University Presented by Greg Moore. Trip Planning For Choirs. Welcome! Let’s “Talk Travel…”. Trip Planning For Choirs. About Your Presenter: 26-Year Veteran of Performance Group Travel

hina
Download Presentation

Trip Planning For Choirs

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Trip Planning For Choirs 2011 ICDA Conference Butler University Presented by Greg Moore

  2. Trip Planning For Choirs Welcome! Let’s “Talk Travel…”

  3. Trip Planning For Choirs • About Your Presenter: • 26-Year Veteran of Performance Group Travel • Planned Tours & Accompanied Groups to Various Domestic & International Destinations • Traveled to all 50 United States, all 10 Canadian Provinces, and nearly 30 Countries • Participated in Various Bands & Performance Groups throughout High School & College • Reside in Fishers, Indiana with wife, Kelly, and four children – all students of music education

  4. Trip Planning For Choirs • About Your Presenter: • Graduate of Indiana University with B.A. in Germanic Studies • President of Student & Youth Travel Association (SYTA) 2002 – 2003 • Senior Sales Manager for MusicAmerica and the WorldPass Travel Group

  5. Trip Planning For Choirs • Why Travel with your Choir? • Give them the Opportunity to Perform their Craft in front of a New/Different Audience • Travel will Broaden their Horizons • Experience New Cultures – Domestic or International • Break down Barriers – Eliminate Stereotypes • Allows for Greater Bonding within Group • Is it a lot of Work to Plan a Trip? • Getting Organized and obtaining the proper assistance will certainly help, but it is rewarding!

  6. Trip Planning For Choirs • What To Consider: • Performance • What do you as the director need to get from it?What do the students need to get? • Destination • Time of Year • Approved Time Off from School? • Spring Break vs. Fall Break vs. A Three-Day Weekend vs. … • Budget $$$ • Determine what is realistic – know what the group’s limitations are

  7. Trip Planning For Choirs • Performance • Formal or Informal? • Festival or Non-Festival? • Competitive or Non-Competitive? • Single or Multiple? • Performance can also determine Destination

  8. Trip Planning For Choirs • Performance – “Informal”

  9. Trip Planning For Choirs • Performance – “Formal” • Concert Halls • Carnegie Hall • Lincoln Center • Kennedy Center • Churches & Cathedrals • Washington National Cathedral • St. John the Divine – New York

  10. Trip Planning For Choirs • Performance – “Festivals”

  11. Trip Planning For Choirs • Performance…and then there’s “Disney!”

  12. Trip Planning For Choirs • Destination – Domestic

  13. Trip Planning For Choirs • Destination – International

  14. Trip Planning For Choirs • Searching for a Tour Operator • But wait, do I really need one??? • Yes, unless you have unlimited hours of free time… • Will save you Time • Can even save you Money • But I thought they are more expensive! • Can provide Liability Coverage & Insurance Options • Experts in the Field… • You don’t allow just any teacher to teach choir, why would you allow just anyone to plan your travel? 

  15. Trip Planning For Choirs • Searching for a Tour Operator • How Do I Find One?? • Call a Colleague or Friend… Who do they travel with and why? • Student & Youth Travel Association (SYTA) “The Voice Of Student & Youth Travel” www.syta.com SYTA is to the Student Tour Operator what MENC & ACDA are to the Choir Director…

  16. Trip Planning For Choirs • Searching for a Tour Operator • Call Me… 

  17. Trip Planning For Choirs • What’s Next? • You’ve Determined your Desired Budget • You’ve selected a Destination and/or Performance Venue • You’ve Determined which Group of Students the trip is for… • You’ve selected a Tour Operator • Time To Get Organized!

  18. Trip Planning For Choirs • Getting Organized: • Request Your Tour Proposal • Be Specific: State the anticipated number of tour participants, number of director packages required, number and type of meals, etc. • Special Services Needed? • Private Security Guard(s) @ Hotel • Individual Payment Program • Optional Travel Insurance Plan(s)

  19. Trip Planning For Choirs • Getting Organized: • Getting Administrative Approval • Consider an “In-House Trip Coordinator” • Fundraising??? • Determine a Deposit Due Date & Payment Schedule • Review Cancellation Policy and Non-Refundability Issues • Set a Meeting with Tour Operator and Trip Coordinator • Set a Meeting with Tour Operator, Parents & Students (also arrange a mandatory pre-trip meeting with all tour participants, chaperones, parents, & staff approx 1 – 2 weeks prior to departure) • Communicate! ...with Students, Parents, Tour Operator

  20. Trip Planning For Choirs • Questions? ? ? ? • Thank You! • Performance Group Travel is Rewarding…  • Thanks to ICDA…

  21. Trip Planning For Choirs • Greg Moore – Contact Info Greg Moore, Senior Sales Manager 800.553.4723 – x 147 317.432.6636 – cell GregM@MusicAmericaEvents.com www.musicamericaevents.com

More Related