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Environment, Safety and Health For Physics (All Permanent Staff)

EHS 26. Environment, Safety and Health For Physics (All Permanent Staff). Environment, Health & Safety: Division Director Senior Management Training Program. Course Objectives. Review the Integrated Safety Management (ISM) philosophy at LBNL

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Environment, Safety and Health For Physics (All Permanent Staff)

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  1. EHS 26 Environment, Safety and Health For Physics (All Permanent Staff) Environment, Health & Safety:Division Director Senior Management Training Program

  2. Course Objectives • Review the Integrated Safety Management (ISM) philosophy at LBNL • Apply the Laboratory Integrated Safety Management (ISM) to everyday practices • Describe the roles and responsibilities of Line Management at LBNL • Overview of EH&S tools and resources • Provide Incident Prevention Strategies EHS 26 Revised 9.05

  3. Integrated Safety Management (ISM) Essentials DOE Contract clause mandates the implementation of ISM “Integrate Safety Into Everything!” • Institutional ISM Plan - http://www.lbl.gov/ehs/ism/Title.html • Division ISM Plan – Physics Website http://www-physics.lbl.gov/~fnrosado/PHEHS.html • Seven Guiding Principles: • Line management authority and accountability for ES&H • Clear roles and responsibilities for ES&H • Competence commensurate with responsibilities • Balanced priorities • Identification of ES&H standards and requirements • Establishment of hazard controls • Authorization basis Reference Manual Page 5 EHS 26 Revised 9.05

  4. Line Management Ownership of Safety: Implement 5 Core Functions of ISM Integrated Safety Management (ISM) Reference Manual Page 7 EHS 26 Revised 9.05

  5. ES&H Resources • Division Safety Coordinator http://www.lbl.gov/ehs/html/coordinators.shtml • EHS Division Liaison http://www.lbl.gov/ehs/html/div_liaisons.shtml • EHS Subject Matter Experts http://www.lbl.gov/ehs/index.shtml • EH&S Division, x5514 safetyconcerns@lbl.gov • Building Manager /Emergency Team Leader https://ehswprod.lbl.gov/ep Reference Manual Page 43 EHS 26 Revised 9.05

  6. Employee/Student Concerns Have You Heard These Before… • “I’m afraid to report accidents because of consequences.” • “We can’t achieve zero injuries, that’s not practical, why bother?” • “In my culture, to be injured on the job is heroic”. • “We can’t afford to deal with EH&S issues”. • “I don’t have time to worry about safety”. • “In my country we don’t obey traffic/safety signs. They’re just cautionary warnings.” EHS 26 Revised 9.05

  7. Managers, Supervisors, PIs, & MentorsDuties • Ensure training compliance • Personally perform workspace inspections • Implement the use of Personal Protective Equipment and hazard controls • Properly store and accumulate waste - Inspect Satellite Accumulation Areas • Review formal Authorizations • Utilize electronic Databases • Implement Corrective Actions • Communicate safety expectation to youremployees • Invoke Stop Work Authority • Report all incidents and near misses 11. Groups fill out monthly reports Reference Manual Page 8 EHS 26 Revised 9.05

  8. Training Compliance • Update Job Hazard Questionnaire (JHQ) • Review training profile with employee • Conduct and *document On Job Training (OJT) • Follow up on EHS Training email notifications *See Appendix B-OJT Documentation Form Reference Manual Page 9 EHS 26 Revised 9.05

  9. Workplace Inspections Personally Conduct workspace inspections quarterly (if not more frequently): • Discuss safety awareness with staff • Use the Walk Around Inspection Checklists • Remember to inspect Satellite Accumulation Areas (SAA) • Observe work processes • Recognize good work practices (behaviors) • Enter deficiencies • Provide follow up communications on findings and improvements Reference Manual Page 10 EHS 26 Revised 9.05

  10. Environment, Safety and Health Hazard Communication Standard • The goals of the Hazard Communication Program are that employees and employers know how to get information about: • Workplace hazards and controls • Protecting yourself • Reducing the incidence of chemical or other hazardous source illness and injuries • Your role is to ensure that your employees: • Understand the hazard communication program • Recognize and utilize hazard signs, controls and personal protective equipment • Can access Material Safety Data Sheets (MSDS) EHS 26 Revised 9.05

  11. Implement use of Hazard and Environmental Controls • Ensure proper signage is posted • Ensure engineered controls and environmental impact controls are in place (i.e. fume hood, eye washes, exhaust filters, spill containments and emission monitors) • Prevent pollution, minimize waste and conserve resources Available Training: EHS 348 Chemical Hygiene Safety Reference Manual Page 11 EHS 26 Revised 9.05

  12. Select and Use Personal Protective Equipment Carefully Manage the use of personal protective equipment (PPE): • Choose PPE with care (gloves, respirators, safety glasses, face shields, lab coats,etc.) • Ensure employees know how to use PPE properly (i.e.: for respirator use, goggles vs. face shield) • Establish a schedule to inspect and replace worn PPE • Properly store PPE when not in use Available Training: EHS 348 Chemical Hygiene Safety Reference Manual Page 11 EHS 26 Revised 9.05

  13. Ergonomics • Training is required for those working at computers more than 4 hours/day (EHS 60 Ergonomic for Computer User) • Ergonomic Evaluation recommended (EHS 68 Ergonomic Evaluation) • Supervisor receives email from ERGO Database • Implement and follow up with Ergonomic Evaluation Recommendation • Close out ergonomic evaluation in the ERGO Database (Appendix C-Guide for Supervisors) • Check in with employee periodically or when factors change • Encourage early reporting and early diagnosis from Health Services Available Training: EHS 60 Ergonomic for ComputerUser EHS 22 Ergonomics for Supervisors Reference Manual Page 12 EHS 26 Revised 9.05

  14. Properly Store and Accumulate Waste • Complete inspections of Satellite Accumulation Areas. • Properly label all waste containers. • Ensure waste accumulation does not exceed 275 days in Satellite Accumulation Area. • Do not overfill waste containers. • Don’t leave chemicals behind! Available Training: EHS 604 Hazardous Waste Generator EHS 622 Radioactive Mixed Waste Generator EHS 610 Waste Accumulation EHS 614 Satellite Accumulation Areas Management (Appendix H – Waste Guidelines) Reference Manual Page 13 EHS 26 Revised 9.05

  15. Maintain EH&S Formal Authorizations and Division Documents • Division Specific Documentation • Formal Authorizations (AHDs, BUA, X-Ray, etc.): • Obtain a formal authorization, if needed • Review and maintain current list of users • Update when there are changes • Contact your Division Safety Coordinator or your EHS Liaison for help • Know when to renew the Authorization Reference Manual Page 15 EHS 26 Revised 9.05

  16. Electronic Database Systems • Electronic Databases: Job Hazard Questionnaire (JHQ) Training Database ERGO Database - Ergonomic Evaluations Chemical Management System (CMS) Hazard Equipment Authorization Report (HEAR) Occurrence Reporting and Processing System (ORPS) Corrective Actions Tracking System (CATS) Reference Manual Page 16 EHS 26 Revised 9.05

  17. Corrective Actions Tracking System (CATS) Identified problems or corrective actions that can not be promptly fixed should be reported to the Division Safety Coordinator • Follow up on CATS email notifications • Review CATS to identify corrective actions assigned to your group • Close out CATS when corrections are completed EHS 26 Revised 9.05

  18. Safety Expectation and Communication • Alert your employees of the safety expectations they are held to. • Include safety expectations in performance review. • Be a role model • Share lessons learned and near misses • Provide follow up • Reinforce observed positive safety behaviors • Establish a positive safety astmosphere EHS 26 Revised 9.05

  19. Additional Duties • Assure the safety of students, short term guest and visitors • Home Vs. Host Division employees • Alert staff of safety expectations • Conduct or participate in an accident investigation for an injured employee • Conduct occurrence report for a DOE reportable event • Complete a Supervisory Accident Analysis Report (SAAR) Reference Manual Page 18 EHS 26 Revised 9.05

  20. Primary Responsibility of Students • Student Assistants (Employees) – hiring supervisor has primarily responsibility • CSEE Interns – Memorandum of Understanding establishes shared responsibility between CSEE Manager and Mentor from various Divisions • Division Guests (including guest volunteers) – Project manager or “host” has primary responsibility • Users’ (Guests’) Students – LBNL staff who host user and her/his students has primary responsibility EHS 26 Revised 9.05

  21. Challenges for Supervisors of Students • Student unfamiliar with mentor’s lab/LBNL • Short ‘learning curve’ for training and getting started • Student’s desire to prove her/himself – can lead to risk taking • Students’ notions of “invincibility”: Won’t get hurt Will recover immediately Ergonomics? – you’ve got to be kidding! • Students assigned to grad students, post docs, or others who are, themselves, new to the mentor’s lab/LBNL EHS 26 Revised 9.05

  22. Consequences of Unsafe acts/behaviors • Supervisor/line management accountability • Civil or criminal penalties • Stopped Work on Research • Division or Labwide Stand Down • Student programs close down • Parental discontent • Media coverage EHS 26 Revised 9.05

  23. Assuring Student Safety • Hold a 1:1 Student Orientation (*Appendix C-Student Orientation Checklist) • Review scope of project/work. • Guide student through Job Hazards Questionnaire (JHQ). • Review JHQ training profile and assist with training enrollment. (i.e.: provide schedules, location, EHS training Website, etc.) • Orient student to lab practices/attire, procedures, equipment, PPE and lab personnel (including trainers). • Define what the student can and cannot do, with and without training. • Provide Line of Sight supervision, when training is not complete. • Introduce student to Division Safety Coordinator (DSC), Building manager and others who have safety roles. • Provide On Job Training (OJT). • Working safely is a condition of the appointment. • Failure to comply can lead to immediate dismissal. EHS 26 Revised 9.05

  24. ERGONOMICS EHS 26 Revised 9.05

  25. Reporting Incidents and Stop Work Authority • Report all incidents and near misses • Invoke Stop Work Authority • Be familiar with the Lab’s incident reporting system Spills Accidents INCIDENTS Lesson Learned Injury Near Misses Reference Manual Page 20 EHS 26 Revised 9.05

  26. Notification Summary • Ensure diligence in and clear responsibilities for communicating EHS incidents within organization, to EHS. It’s The Law. • Contact DSC, Liaison, Division Director and/or EH&S directly - EHS Website (http://www.lbl.gov/ehs/refs/report_accident.shtml) - Incident Notification/Contact x6999 • Provide incident investigation information to EHS Division (and OIA, where appropriate) • Be prepared to participate in ongoing accident investigations and root cause analysis. Manager or Supervisor to Notify Division and EHS Division Division and EHS jointly draft notice to DOE Berkeley Site Office (BSO) EHS INCIDENT Reference Manual Page 21 EHS 26 Revised 9.05

  27. An Injured Employee - Key Supervisor Responsibilities • Medical Response • Minor Injury - Report to Health Services (small lacerations, i.e., anything more than a paper cut, to abrasions and contusions) • Major Injury - Call x7911, stabilize injured employee and control the scene • Bldg 48 – After hours/weekend or for medical transport • Reporting • Supervisor Accident Analysis Reporting • (SAAR) Process. Go to EHS website http://www.lbl.gov/ehs/index.shtml (Groups – Health Services – SAAR) • Assessment and Mitigation of Hazard • Assistance from Division Safety Coordinator and EH&S Liaisons • Provide Corrective Action(s) - CATS Reference Manual Page 22 EHS 26 Revised 9.05

  28. Basic Requirements of Supervisors Accident Analysis Reporting (SAAR) System If you receive an email from the SAAR System, you must: • Submit SAAR within 2 days. • Begin the Accident Investigation and participate in ongoing investigation: • Determine how the accident happened. • Identify the root cause(s). • Identify what could have prevented the accident. (employee actions, manager actions and system changes). • Develop corrective actions to prevent a recurrence. Reference Manual Page 22 EHS 26 Revised 9.05

  29. Anatomy of an Event: FlawedDefenses Vision, Beliefs, & Values Vision, Beliefs, & Values Mission Goals Policies Processes Programs Event InitiatingAction LatentOrganizationalWeaknesses ErrorPrecursors • Latent Organizational Weakness • Flawed Defenses • Error Precursors • Initiating Action Engineering Controls Interlocks Drawings Labeling Budget Values Maintenance Time pressure New task Vague instructions Reference Manual Page 24 EHS 26 Revised 9.05

  30. FlawedDefenses Vision, Beliefs, & Values Vision, Beliefs, & Values Mission Goals Policies Processes Programs Event InitiatingAction LatentOrganizationalWeaknesses ErrorPrecursors Anatomy of an Event The greatest cause of human error is weaknesses in the organization, not lack of skill or knowledge Reference Manual Page 24 EHS 26 Revised 9.05

  31. Prevention First and ForemostError Precursors Reference Manual Page 25 EHS 26 Revised 9.05

  32. Case Study • Review the case study on Page 28 in the Reference Manual • Identify the anatomy of this event – what happened. • Identify error precursor that exist. • What would you do to prevent this from happening again? In your Lab? Division? LBNL? • What corrective actions can be implemented? • How could this work have been done safely? Reference Manual Page 28 EHS 26 Revised 9.05

  33. Summary • Implement ISM 5 Core Functions on a day to day basis • Utilize tools resources to strengthen safety performance • Gain familiarity with Regulations and Procedure Manual (RPM), ES&H documents, EH&S resources and tools. • Be a role model: lead by example • Look out for one another: accept and offer suggestions. • Consult Division Safety Coordinator, EH&S Liaison, EH&S specialists and Human Resources for additional support. • Your personal commitment to safety will be directly reflected in the safety behavior of your staff. Our safety record is important to Berkeley Lab’s future! Reference Manual Appendix Page 27 EHS 26 Revised 9.05

  34. Additional Information and Graphs……. EHS 26 Revised 9.05

  35. Integrated Safety Management (ISM) PUB 3000 – Chapter 1 • Safety is incorporated into all aspects of our work, including all stages of a project from project initiation, carrying out the work, to decommissioning. • Establishes clear lines of authority and accountability. “Line Management is accountable for the protection of the public, the workers and the environment and is responsible for integrating ES&H into the work and for ensuring active, rigorous communication with the work force up and down the management line.” • Fulfills contractual obligations by integrating safety management practices with other institutional management practices. EHS 26 Revised 9.05

  36. Chemical Management System • Chemical Management System (CMS): - Bar code chemical containers - Add new containers to database - Remove empty containers from database Available Training: EHS 346 Chemical Management System EHS 26 Revised 9.05

  37. LBNL Corrective Actions Tracking System (LCATS) Identified problems or corrective actions that can not be promptly fixed should be reported to the Division Safety Coordinator • Review LCATS to identify corrective actions assigned to your group • Close out LCATS when corrections are completed EHS 26 Revised 9.05

  38. PY04 Division Self-Assessment EHS 26 Revised 9.05

  39. FY05 Q2 SC Lab TRC/DART Data LBNL is 7th out of 9 labs in TRC LBNL is 8th out of 9 labs in DART EHS 26 Revised 9.05

  40. EHS 26 Revised 9.05

  41. Stopping door; Jammed thumb (1 ) Moving/lifting objects (9) Computer ergo (5)

  42. LBNL Injury Cases By Division FY04 vs 05 EHS 26 Revised 9.05

  43. Total Recordable Case Rate and Days Away, Restricted or Transferred Rate EHS 26 Revised 9.05

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