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Athletic Directors and Assistant Principals Annual Administrative Meeting August 1, 2018

10660 White Oak Avenue, Granada Hills, CA 91344 Office: (818) 767-0800 Fax (818) 523-5156 website: www.cif-la.org. Athletic Directors and Assistant Principals Annual Administrative Meeting August 1, 2018. WELCOME. Neil LaSala , BOM President Neezer McNab , BOM President-Elect

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Athletic Directors and Assistant Principals Annual Administrative Meeting August 1, 2018

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  1. 10660 White Oak Avenue, Granada Hills, CA 91344Office: (818) 767-0800 Fax (818) 523-5156website: www.cif-la.org Athletic Directors and Assistant Principals Annual Administrative Meeting August 1, 2018

  2. WELCOME Neil LaSala, BOM President Neezer McNab, BOM President-Elect CIF Los Angeles City Section

  3. LACS STAFF John Aguirre, Commissioner Vicky Lagos,Assistant Commissioner Alexa Berg, Senior Administrative Assistant Mayra Alapizco, Finance Manager Dick Dornan, Sports Information Director

  4. Section Intern Sarah Chaides, Intern Graduate of St. John’s University Major: Sports Management Future Goals: Sports Medicine

  5. Sponsors Sean Hennessy, Territory Manager – West Coast | NFHS Network Justin Petersen, VP West Coast Operations | Huddle Tickets / GoFan Sara Prucha, Sales and Sports Marketing Representative Joshua Shoulders, Account Executive ALISA DANCER, State Associations and Partnerships Manager | CBS Sports Digital - MaxPreps

  6. Official Digital Media and StatisticianPartner What Does Max Preps provide to your school • The CIFLACS will use Max Preps to collect team information automaticallyto manage post-season qualifications, season standings, records, stat leaderboards, media publications and other important LACS initiatives. • Coaches are directed to update their scores on MaxPreps after each game. • Baseball is required to post the pitch count after each game. • MaxPreps is compatible with 43 other stat programs to import game results. • If your coaches are not currently signed up with MaxPreps, they can email support@maxpreps.com or call 800-329-7324 ext. 1 • MP Apps information included in packet

  7. Championship Apparel Team Outfitters – Robert Cortez, CEO

  8. OFFICIAL SPORTS FUEL PROVIDER OF CIF LOS ANGELES CITY SECTION Christopher Celotti GatoradeAthletic Channel Market Development Associate Christopher.Celotti@pepsico.com

  9. Packet Review • Agenda • Important Dates Calendar • CIF Rule Changes • Human Kinetics Coach Education • Sponsorship Information • Membership Invoice (pending schools only) Going Green

  10. Agenda • President’s Welcome • Sponsorship Introductions • Heather Provencher – Director of Prevention of Education Initiatives, Stuart House | UCLA Medical Center, Santa Monica • Breakout Sessions • Financial Presentation • Section Communication • CIF-LA.org • CIFLA Home • CIF Rules and Regulations Review • CSADA • League Meetings

  11. Heather Provencher, MSW Director of Prevention and Education Initiatives at Stuart House, a program of the Rape Treatment Center at UCLA Medical Center – Santa Monica that serves child and adolescent victims of sexual abuse and their families. In this role, Heather develops and delivers training and education programs to empower adults in our community with the information and skills they need to prevent abuse and protect all children. She also works as a counselor in the Rape Treatment Center’s 24 hour emergency medical clinic where she provides crisis intervention services to child and adult victims immediately following sexual assault.

  12. Guest Presentation Heather Provencher Director of Prevention and Education Initiatives Stuart House, UCLA Medical Center, Santa Monica Topic: Creating Organizational Policy for Preventing Abuse / Designing Policies & Additional Resources

  13. ROUND TABLE TIMELINE • 5 Minutes Report to assigned Room • 30 Minutes Round Table Discussion within group of 5 or 6 Group summary of discussion for all groups • 5 Minutes Return to Auditorium • 20 Minutes Summary Report by Facilitator for each Session

  14. Round Table Discussions Group 1 – Red Report to Room WW 230 Alexa Berg Topic: Improving Attendance at Events Group 2 – Blue Report to Room WW 235 Vicky Lagos Topic: Hiring, and Mentoring Walk-on Group 3 – Purple Report to Room WW 237 Dick Dornan Topic: Developing Positive Character Group 4 – Gold Report to Room WW239 Neil LaSala Topic: Conducting Coaches Meetings Group 5 – White Report to Room WW233 Neezer McNab Acceptable Gender Boundaries Group 6 – Green Report to Room WW232 David Siedelman Topic: Addressing Recruitment Group 7 – Administrators Remain in Auditorium John Aguirre Topic: Understanding the Role of Administrator in-charge of Athletics

  15. Administrative Breakout Questions • Coordinating Supervision at Events • Program oversight – Coaches Certification, Athletic Clearance and Parent Conduct. • Hiring Coaches • Certificated Teacher vs. Walk-on • Setting policies for Coaches Behavior • Addressing Parents • Establishing a positive culture of behavior standards and norms. • Education Based Athletics • Designing the Purpose

  16. 5 MINUTE WATER BREAK

  17. FINANCIAL Mayra Alapizco – Financial Manager • Financial Status • Reimbursements • Section Membership Dues • Deadlines • Invoice • State CIF Membership Dues (sparate)

  18. Communication Dick Dornan – Sports Information Director • Website Review – www.cif-la.org • 2017-2018 Sports Highlights

  19. CIFLA HOME Alexa Berg, Senior Administrative Assistant Vicky Lagos, Assistant Commissioner • CIF Home Review • Initial Posting • Transfers • Hardships • Eligibility Rosters • Processing Ejections • Athletic Passes

  20. SCHOOL INFORMATION • Contact Information • CIF Home • Information Sheets • Section Athletic Passes (Section grants specific amount per sport and administration. • Submit Pass Request (NO DOUBLE DIPPING) • Current with Membership Dues • Completed Coaches and Administrators on CIF Home

  21. Commissioner’s Report John Aguirre, Commissioner • Education Based Athletics • Membership Requirements • Ejection Trends Commissioner & Assistant Commissioner • Review of Rules

  22. Education Based Athletic • Align with the Educational Mission of the School • Develop leadership skills and ability • Encourage academic success & achievement • Provide Academic support and resources • Promote student attendance • Stimulate positive character, sportsmanship, and honorable values • Engage in community improvement activities • Develop life goals • Require standards of behavior • Facilitate parental involvement

  23. CIF Membership Requirements • Ensure all students are eligible that are to participating • Monitor athletic program and self-report • Each member school is responsible for the conduct of its administrators, coaches, athletes, students, and parents. • Administrative team must oversee all activities. • Ensure All Coaches are Certified • Coaching education program (one time requirement) • First Aid / CPR (2 year renewal) • Concussion & Sudden Cardiac Arrest courses. (2 year renewal) • Beginning January 2019, Heat Illness Course (2 year renewal) • Signed Coaches of Code of Conduct • Equipment & Facilities must meet NFHS Requirements & Standards • Maintain a safe environment • Meet game schedule obligations

  24. Ejection Trends 2014-152015-162016-172017-18 Football 40 42 30 32 Volleyball 2 1 4 2 Water polo 6 33 0 Basketball 25 36 20 28 Soccer 200 133121 95 Wrestling 0 1 0 0 Softball 1 0 0 1 Baseball 32 17 35 21 Lacrosse 2 2 3 0 Total 308 235 216 179

  25. Section Goals • Establish School Site Participation Behavior Standards • Commissioners’ Hiring Timeline • Commissioners’ Seamless Transition • Officials Fee Agreement (2019-2022) • Develop Character & Multi Sport Athlete Awards • Continue Professional Development Opportunities for Athletic Directors

  26. RULE REVIEW • Coaching Certification • Championship Events • CIF Standards of Eligibility • Calendar and Deadlines • Scheduling Procedures & Timelines • Pre-season Meetings • Gold Book New and Revised Bylaws • CIF Clearance Paperwork • Practice Allocation • Out of Season Contact • 8th Grade Participation

  27. SEASON EVENTS • Preseason Coaches Meeting • Season Bulletin • Non-league • League • Playoffs • Playoff Bulletin • Profit Share (Football & Basketball) • Championship Events • Meeting – Championship Bulletin • Facility Information • Supervision & Security • Pre & Post-Game

  28. Section Concerns • Supervision & Legal Standard of Care • Required by Ed. Code, District policy, and school policies • Incident Required to Report • Method of Complaint and Reporting Violations • Participation Behavior Standards & Expectations • School Policy • League Policy of Enforcement • Working with Officials • Professional Behavior • Communication & Safety • Bylaw 1308 Revised – Officials Fees

  29. Standards of Eligibility • Bylaw 201Standards of Eligibility Must be enrolled in school to participate • Bylaw 202 Accurate Information • Bylaw 203Age Requirement A student whose 19th birthday is prior to June 15 is ineligible for the next school year. • Bylaw 204Eight Consecutive Semesters Requirement • Bylaw 205Scholastic Eligibility Completed 20 semester credits in the last grading period with a minimum GPA – 2.0 Currently enrolled in a minimum of 20 semester credits Bylaw 213 Hardship other than transfers

  30. Standards of Eligibility Bylaw 510 Athletic Motivation Under Influence Prior Contact Disclosure of Pre-Enrollment Contact Bylaw 303 Multi School Agreements Bylaw 308 Mandatory Dead Period

  31. CIF ELIGIBILITY CLEARANCE Enrolled in school of participation Student Participation Clearance • Health History – Approved Physical (required for out of season practice) • Medical Insurance • Athletic Record Card • Emergency Information Card • Acknowledgement of Rick Warning and Consent Form • Evidence of Academic Eligibility (2.0) • Paperwork associated with transfer • Signed code of conduct• Signed Steroid Prohibition Form • Concussion Awareness Form • Sudden Cardiac Arrest Awareness Form Eligibility Rosters Fall Rosters Due on CIFLA Home by September 21

  32. Scheduling and Officials • Scheduling – Only as good as information provided • Athletic Director provide non-league schedule to league commissioner by assigned date • League Commissioner post all schedules by assigned date and approve • Assigners post officials’ assignments by prescribed date on Arbiter. • Game Changes Policy & Procedure • Arbiter • Assigners required to use Arbiter • AD Request access to Arbiter • Arbiter Ref Pay is an Option to the schools • Assigner to include officials fee. AD to use as invoice • Officials • W-9, Pay, Complaints & Evaluations • Scrimmage game request • Request for additional officials • Sport Liaison – volleyball, basketball, soccer, baseball, softball

  33. Spring 2019 Scheduling Timelines Spring Sports August 1 Information Sheets due – AD/AP meeting October 3 Preliminary league schedule to be completed on CIF Home October 3 Begin spring sport scheduling at AD Regional Meeting October 31 Non-League schedules due to LC November League MeetingFinalize spring schedule November 23 Associates submit spring schedules on CIFLA Home November 30 All spring schedules confirmed & accepted on CIF Home December 7 Assigners may begin scheduling officials

  34. Maximum Contest • Practice Starting Dates • Number of Scrimmages – 2 per sport except football • Maximum Allowable number of Contest prior to Section Qualifying Tournament. Refer to handout • Tournaments Count 1 for 1 except Volleyball • Sports using prior Maximum Contest Rule of 22 contest with 4 tournaments, maximum four games counts as 2 games Baseball, Softball and Lacrosse • May only play against other CIF members or other State Association members that are eligible to play in State Playoffs.

  35. School Site Pre-Season Sport Meetings • Coaches, Players, Parents • Review all Standards and Expectations of Behavior • School Behavior Policy • Parent Code of Conduct • Rules and Eligibility Requirements • Eligibility Clearance • Schools Commitment to Purpose of Education Based Athletics • Academic Expectations for the Team • Standard of Care • Disciplinary Policy • Parent Complaint Policy and Procedure • Coach / Player Communication

  36. New or Revised State CIF Rules • Bylaw 207 Revisions • Sit Out Period (SOP) (Revised and updated language) • Return to Previous School of Eligibility [Removed and re-lettered 207 (f)-(i)] • International Transfers (Updated language) • 502. Non-CIF Member School/Club Teams (Added language and re-lettered) • 1206. Maximum Contacts (Added new Bylaw)

  37. LA City Section Rule Changes 308Mandatory Dead period Revision – may begin as of May 1 until first day of official practice 513Number of Allowable Contest – Revised to align with new State Bylaw 1206 707.F & GTournaments - Revised to align with State Bylaw 1206 1306-3Require certified officials at all contest, with exceptions in cross country, golf, swim, tennis and track & field 1307-9Officials’ Fees Schedule - Revised 1308 Contest Supervision - Principals’ are required to assign facility supervision at contest based on California Ed. Code and school safety policy. 1703Traditional Competitive Cheer shall be authorized as a Section sport in the spring season. 2016-3Required exchange of accurate game roster in the sport of football prior to the start of the contest. 2809-3Tennis Uniform Clarification

  38. RULES CHANGE PROCEDURE Draft a PROPOSAL ON OFFICIAL SECTION FORM • Find support for proposal • Sport Change Submit to sport advisory • Survey coaches, 51% of members must be in support • Must have principals signature • Submit to Section Office • League Request • Surveys League for league vote • Section BOM Committee may draft rule proposal • Executive Committee Review 1. Reject 2. Request revisions 3. Move to BOM • First Reading of BOM • Move to Sub Committee • Move for Vote at next meeting – Vetting process at League Level • BOM Voting Item • CIF Federated Council will accept proposals from a Section. • NFHS has a timeline per sport for rule change considerations.

  39. TRANSFER • Bylaw 206 – Valid Change of Residence • Must provide documented proof • Bylaw 207 – Other than a change of Residence • Has not participated within the prior 12 months • Participated & First time transfer • Sit Out Period (SOP) • Lower level restricted • Second transfer due to other than valid move or hardship. • Lower level restricted • Qualified Documented Hardships • International Students • Bylaw 208 - Foreign Exchange

  40. CSADA Neil LaSala LA City Section Representative

  41. Working Lunch • Pick up lunch • Report to assigned room • League Meetings • LAUSD Schools Return to Auditorium by 1:00 PM

  42. LEAGUE MEETING ROOM ASSIGNMENTS

  43. ASSOCIATE MEMBER BREAK OUT Principal Communication Bylaw 503 – Administrative Oversight Student Eligibility Eligibility Rosters Supervision Coaches Requirements Practice Limitations • Limitations • Recorded Forfeit and Incident Reporting Student, Coaches and Parent Meetings Out of Season Contact Facility Requirements Complaints • Informal • Formal Timely Transportation (arrival & departure supervision) Officials Fees Playoff and Championships

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