Digital Long-term Preservation Service in Finland

1. Digital Long-term Preservation Service in Finland DLM Forum Members Meeting 13.5.2011

2. Digital preservation in Finland • 2000 SÄHKE work initiated • 2005 SÄHKE1 national standard • Case mgmt requirements to records mgmt & Metadata model • 2006 VAPA work initiated • Ingest, preservation and service • 2009 SÄHKE2 standard • Information mgmt requirements • 2011 VAPA completed • Information service with ASTIA service in-house project • 2014(?) SÄHKE3 standard • Databases and registers • Flexibility added to Metadata model

3. What is VAPA Services

4. VAPA Main Items • Ingest and submission • Workflow Management • User Management • Security • ASTIA integration • Piloting • Organization’s access to own content

5. Ingest and submission • SÄHKE2 standard • Requirements on case mgmt • Metadata model  XML schema • Transfer instructions • Workflow driven • Security through signature • AIP sustainability

6. Submission prerequisites • Permission to preserve digitally • Content complying to SÄHKE2 standard • Organizational readiness • Technical readiness • Transfer agreement

7. SÄHKE2 standard

8. Workflow Management • SDB4 Workflow engine • Suitable for SÄHKE2 standard • Transparency • Error logging • Managing workflows by ourselves • Error action: Warning, cancel, halt

9. Workflow process

10. User Management • Based on Liferay • Synchronization with LDAP • Transfer agreement • Organizations, groups and roles • Access rights to preserved content • ASTIA integration • Most concerns

11. Security • Much emphasis on security • Auditing documents • Describing processes, conventions • Auditing environment • Security stress test • Auditing system source code • Auditing pilots

12. Piloting Findings • Increase publicity and confidence • Increase organizational readiness • Implementation and deployment • At organizational level • Many tasks to perform • Comply with SÄHKE and security requirements • Certification of case mgmt systems (RDMS) • Auditing SÄHKE conformance • Resourcing • Training and support

13. Test Findings • Complex testing • Configuration • Unique submissions • Testing tool to produce • Test report tool • Change mgmt • Regression testing • Also required for production phase

14. Information service ASTIA and VIRPA services Unassigned content: organization From its own operating system VIRPA service with original, stored Ids Assigned content National Archives Organization disposes assigned content

15. ASTIA integration • User interface of content utilisers • Querying all content resources • Paper and digitized content • Born digital content • OAI-PMH harvesting interface • Delivering DIP and records • Synchronous, asynchronous • Security, Session control • Common User Management • Access rights management • Identification, registration and login

16. Organization access to own content – VIRPA service • Reliable integration between systems • Government office system <> VAPA • Security audit required at organization • Organization keeps Metadata of transferred records and cases • Organization uses stored original ID’s • Organization’s access rules  access

17. Future of digital preservation • All administration 2015? (government, municipalities) • Preservation of fixed term content 2015? • SÄHKE3 implemented in VAPA 2015  • SÄHKE3 will define Metadata model for databases • SÄHKE3 preliminary work started • SÄHKE3 standard 2014 • Database submissions from 2015