Reimbursement Application Forms Update: Key Changes and Details

1. Forms and Processing Highlight of Changes “Habitis habit and not to be flung out of the window by any man, but coaxed downstairs a step at a time.” Mark Twain

2. Reimbursement Application (Form 1) • New Mailing Address • Email address/cell phone number requested • Consultant certification required • No notary required • Notary still required on Payment Assignment (Form 2)

5. Forms 2 and 3 • No changes to • Payment Assignment Form • Multiple Owners Assignment Form • IRS Substitute Form W-9

6. Activity and Bid Authorization Forms • Significant Revisions • Will be Covered in Detail Later

7. Cost Worksheets • AAF Cost Worksheet – • Sub-phases instead of Reimbursement Periods • New column for subcontractor invoice number • Bid Cost Worksheet • Sub-phases instead of Reimbursement Periods

9. Processing Claims • Overall processing remains the same – no major changes • Subcontractor invoices required for X-codes > $25 • If verified claimed amount < UCR, costs will be approved • Items such as lab costs are subject to audit – may be approved on processing but denied on audit

10. Questions?