Horizon 2020 How to submit a successful proposal Corso soci APRE GSE, 27 aprile 2014 Roma

1. Horizon 2020 How to submit a successful proposalCorso soci APREGSE, 27 aprile 2014Roma Katia Insogna H2020 MSCA/Widening Participation NCP Project coordinator

2. Structuring the project idea

3. Consortium building Submission Evaluation & selection Idea Proposal synthesis Negotiation Consortium agreement Payments Final Report & Cost statement Contract Real work & consortium running exploitation

4. ESTIMATION OF EFFORTS • EC survey on Administrative costs for managing FP7 grants • Average time to find a suitable call for proposal: 10 hours but 1 hour (or less) for experienced participants • Average time to build partnership: 16 hours per partner + meetings (if relevant) except when continuation of a previous project • Average time coordinators spend to write the proposal: 190 hours, depending on experience and project size

5. STARTING YourIDEAmust be innovative Patentdatabases ex. http://it.espacenet.com IPR helpdesk www.ipr-helpdesk.org Previously funded projects FP7 http://cordis.europa.eu/fp7/projects_en.html 5

6. Outline idea Describe on 1/2 page the following What is the problem? What are the goals? What is your innovative solution? Innovation ! Problem State of the art Goal 6

7. Brainstorming your Idea • What can I OFFER to a European project? • Should I discuss the idea with the NCP/EC? • Do I have the necessary time to prepare the proposal? • Is the organisation supporting me? 7

8. Fitting H2020 PROJECT IDEA

9. Structuring a project WHY?Objectives HOW? Activities WHO? Responsabilities WHERE? Locations WHAT? Results WHEN? Planning 9

10. "Five Ws and One H" problem solving method is also called as the "Kipling Method“ • Helpful when you need to see the problem from different perspectives or when you would like to generate ideas • Useful  in the process of selecting ideas for further development • Give a deeper understanding

11. WHY? Define the objectives in the Europeanpolitical contest GeneralObjectives Long term: beyond the durationof the project Improve, strenght, facilitate, realize … SpecificObjectives Toberealizedduring the project implementation Testing, pilotplant, developnewknowledge, …

12. General Objectives European Union Policies of the Community! • generate growth • job creation • protecting the environment • Creating industrial leadership • move towards a low-carbon economy • investing in skills & training • modernisinglabour markets and welfare systems • Increase the competitiveness of EU Organisations (PU/PRI) Enhancement / Profit! • Improving profit • Enhancing innovation • Improving efficiency • Cost reduction • Train the staff • Strengthen the image • Enter new market Translate your own objectives into the political objectives of the EC

13. Specific Objectives - SMART

14. Example: General objectives: The aim of ESTERPHARMAis development of competitive and eco-friendly biotechnological routes for production of molecules with pharmacological (antimicrobial, antiviral, anti-inflammatory and/or antitumour) activity. Specific objectives: • Optimizing enzyme production, bringing the production of 4 native and 1 improved fungal feruloylesterases and 2 native and 1 improved fungal glucuronoyl esterase from lab scale to fermentation level at 5-20 l scale with a production level of at least 10 mg/l.  • Developing improved downstream processes and methods for enzyme formulation and immobilisation: achieving at least 2-fold increase in conversion yield by using enzymatic cocktails, and developing immobilised biocatalysts recyclable at least ten times. • …..

15. Identifying the mainactivities Work Breakdown Structure (WBS) Work Packages (WP) Tasks (T) Management basis (monitoring) Simplifying the project execution Larger tasks are broken down to manageable chunks of work. These chunks can be easily supervised and estimated. HOW? 15

16. Work Breakdown Structure Decomposition of a project into smaller components. It defines and groups a project's discrete work elements in a way that helps organize and define the total work scope of the project WBS is developed by starting with the end objective and successively subdividing it into manageable components in terms of size, duration and responsibility (e.g. tasks, subtasks and work packages) which include all steps necessary to achieve the objective

17. Work Breakdown Structure

18. WHO? Principalpartners each partner has a clearlydefinedrole Link the activities and results to projectpartners Complementariety Differenttypes Involvement of externalstakeholders Users: Evaluation Committee Advisorycommittee (scientific, IPR, gender, exploitation, etc.) 18

19. You are only part of the puzzle Always look for Balance, Complementarity, Excellence, Commitment Create your consortium in line with the project objectives 19

20. Roles in the project Official roles Coordinator Partner Practical roles Technology/solution Developer End user Training specialist Project manager Dissemination expert ..

21. WHERE? Principalpartners Europe and beyond Topic/Idea based Best vs Worstplace to test the technology (pilotplant) Object/Objective of the study 21

22. WHAT? Mainresult Primarygoals to realise the projectobjective May be composed of multiple smaller deliverables Detailedresults Intermediaryresultsnecessaryfor the achievementof the mainresults(deliverables) Usedformonitoring the project implementation Tangible or intangibleobject Tangible: prototype of platform, software, publications, … Intangible: new knowledge (in report), provenaddedvalue, … Deliverable Outcome or output QUANTIFY E QUALIFY! 22

23. Milestones Are control points where decisions are needed with regard to the next stage of the project For example, a milestone may occur when a major result has been achieved, if its successful attainment is required for the next phase of work. Another example would be a point when the consortium must decide which of several technologies to adopt for further development. 23

24. Deliverable vs Milestone A milestone is a measurement of progress toward an output whereas the deliverable is the result of the process Milestones can be put before the end of a phase so that corrective actions can be taken, if problems arise, and the deliverable can be completed on time

25. WHEN? Project scheduling Gantt charts illustrate the start and finish dates of the terminal elements of a project Terminal elements comprise the work breakdown structure of the project shows you what has to be done (the activities) and when (the schedule) 25

26. Gantt Chart What the various activities are When each activity begins and ends How long each activity is scheduled to last Where activities overlap with other activities, and by how much The start and end date of the whole project show the dependency (i.e. precedence network) relationships between activities can be used to show current schedule status using percent-complete shadings Control point in the time schedule 26

27. Pert diagram explicitly defines and makes visible dependencies (precedence relationships) between the work breakdown structure elements facilitates identification of the critical path and makes this visible reduces overlapping of activities and tasks 27

28. How to write a successful proposal

29. Writing the proposal PART AADMINISTRATIVE INFORMATION General information (coordinator) Participant information, (1 for each partner) Budget (completed by the coordinator) PART B TECHNICAL INFORMATION in PDF format The sections follow the evaluation criteria 29

30. Writing the proposal: part B 1: Excellence 1.1 Objectives 1.2 Relation to work programme 1.3 Concept and approach 1.4 Ambition 2. Impact 2.1 Expectedimpacts 2.2 Misure to maximase impact • Dissemination and exploitationof results • Communicationactivities 3. Implementation 3.1 Work plan – work packages, deliverables and milestones 3.2 Management structure and procedures 3.3 Consortiumas a whole 3.4 Resources to be committed 4. Individualparticipants • And cover page! • Title of proposal and • List of participants 30

31. 1: Excellence - 1.1 Objectives Describe the specific objectives for the project, which should be clear, measurable, realistic and achievable within the duration of the project Objectives should be consistent with the expected exploitation and impact of the project (see section 2) 31

32. Example 32

33. Example 33

34. 1: Excellence - 1.2 Relation to work programme Indicate the work programme topic to which your proposal relates, and explain how your proposal addresses the specific challenge and scope of that topic, as set out in the work programme 34

35. Example 35

36. Example 36

37. 1: Excellence - 1.3 Concept and approach • Describe and explain the overall concept underpinning the project. Describe the main ideas, models or assumptions involved. Identify any trans-disciplinary considerations • Describe the positioning of the project e.g. where it is situated in the spectrum from ‘idea to application’, or from ‘lab to market’. Refer to Technology Readiness Levels where relevant (See General Annex G of the work programme) • Describe any national or international research and innovation activities which will be linked with the project, especially where the outputs from these will feed into the project • Describe and explain the overall approach and methodology, distinguishing, as appropriate, activities indicated in the relevant section of the work programme, e.g. for research, demonstration, piloting, first market replication, etc • Where relevant, describe how sex and/or gender analysis is taken into account in the project’s content 37

38. 1: Excellence - 1.4 Ambition • Describe the advance your proposal would provide beyond the state-of-the-art, and the extent the proposed work is ambitious. Your answer could refer to the ground-breaking nature of the objectives, concepts involved, issues and problems to be addressed, and approaches and methods to be used • Describe the innovation potential which the proposal represents. Where relevant, refer to products and services already available on the market. Please refer to the results of any patent search carried out 38

39. Example Prima in tabella, poi descritti 39

40. Example Per tecnologia 40

41. 2. Impact - 2.1 Expected impacts • Describe how your project will contribute to: the expected impacts set out in the work programme, under the relevanttopic improving innovation capacity and the integration of new knowledge (strengthening the competitiveness and growth of companies by developing innovations meeting the needs of European and global markets; and, where relevant, by delivering such innovations to the markets) any other environmental and socially important impacts (if not already covered above) • Describe any barriers/obstacles, and any framework conditions (such as regulation and standards), that may determine whether and to what extent the expected impacts will be achieved (This should not include any risk factors concerning implementation, as covered in section 3.2.) 41

42. Example 42

43. Example

44. Example

45. 2. Impact - 2.2 Misure to maximase impactDissemination and exploitation of results 1 • Provide a draft ‘plan for the dissemination and exploitation of the project's results’(unless the work programme topic explicitly states that such a plan is not required) For innovation actions describe a credible path to deliver the innovations to the market. The plan, which should be proportionate to the scale of the project, should contain measures to be implemented both during and after the project. n.b.1. Dissemination and exploitation measures should address the full range of potential users and uses including research, commercial, investment, social, environmental, policy making, setting standards, skills and educational training n.b.2. The approach to innovation should be as comprehensive as possible, and must be tailored to the specific technical, market and organisational issues to be addressed 45

46. 2. Impact - 2.2 Misure to maximase impactDissemination and exploitation of results 2 • • Explain how the proposed measures will help to achieve the expected impact of the project. Include a business plan where relevant • • Where relevant, include information on how the participants will manage the • research data generated and/or collected during the project, in particular addressing the followingissues: • What types of data will the project generate/collect? • What standards will be used? • How will this data be exploited and/or shared/made accessible for verification and re-use? If data cannot be made available, explain why • How will this data be curated and preserved? • n.b.1. You will need an appropriate consortium agreement to manage (amongst other things) the ownership and access to key knowledge (IPR, data etc.). Where relevant, these will allow you, collectively and individually, to pursue market opportunities arising from the project's results • n.b.2. The appropriate structure of the consortium to support exploitation is addressed in section 3.3 46

47. 2. Impact - 2.2 Misure to maximase impactDissemination and exploitation of results 3 • Outline the strategy for knowledge management and protection. Include measures to provide open access (free on-line access, such as the ‘green’ or ‘gold’ model) to peer-reviewed scientific publications which might result from the project n.b.1 Open access publishing (also called 'gold' open access) means that an article is immediately provided in open access mode by the scientific publisher. The associated costs are usually shifted away from readers, and instead (for example) to the university or research institute to which the researcher is affiliated, or to the funding agency supporting the research n.b.2. Self-archiving (also called 'green' open access) means that the published article or the final peer-reviewed manuscript is archived by the researcher - or a representative - in an online repository before, after or alongside its publication. Access to this article is often - but not necessarily - delayed (‘embargo period’), as some scientific publishers may wish to recoup their investment by selling subscriptions and charging pay-per-download/view fees during an exclusivity period 47

48. Exploitation Plan Example 48

49. 2. Impact - 2.2 Misure to maximase impactCommunication activities • Describe the proposed communication measures for promoting the project and its findings during the period of the grant. • Measures should be proportionate to the scale of the project, with clear objectives • They should be tailored to the needs of various audiences, including groups beyond the project's own community • Where relevant, include measures for public/societal engagement on issues related to the project 49

50. Communication Strategy for DG R&I 2007-2013 • key recommendations • move from information activities to a genuine communication culture, involving EU DG R&I staff, FP7 participants, European citizens etc. • show the results and benefits of European research to European citizens • provide first-class information on the project possibilities • understanding of research as a driver for European integration and for uniting people beyond the EU 50