IPEDS Update

1. IPEDS Update 2010 IIIRC July 29, 2010 & August 3, 2010 Columbia, sc

2. Agenda • Compliance • 2010-11 Changes & Improvements to Data Collection • Component by Component • Looking Ahead to 2011 and Beyond • Status Update on HEOA Requirements • Changes & Improvements to Data Tools

3. Compliance

4. Reporting Compliance • Reporting IPEDS is mandatory for all institutions with PPA with US Dept of ED for Title IV federal student financial aid • Penalties for noncompliance include • Fines • Title IV suspended • Institutions have only one opportunity for special post-collection help

5. FSA Noncompliance Actions: Institutions Fined, Warned

6. 2009-10 Non-response:# of Institutions • IC = 3 • C = 4 • E12 = 2 • HR = 5 • EF = 10 • GRS = 13 • SFA = 31 • F = 16 • GR200 = 11 Total institutions = 41

7. Data Collection • Collection calendar • DCS Improvements • Listserv

8. 2010-11 Data Collection Calendar

9. Registration

10. Institution ID and IC Header • Institutions are ENCOURAGED BUT NOT REQUIRED to complete these during the Registration period • Both must be completed before Fall surveys can be started • IC Header will be available until end of Fall collection, will need to be locked • Institution ID is available through Spring

11. Fall Collection

12. Winter Collection

13. Spring Collection

14. Prompting Communications E-mail to KH (collection open) Open E-mail to KH (no data) Close – 4wks Phone to KH/CEO (no data) Close – 2wks E-mail to KH (all surveys not locked) Close – 2wks E-mail to KH (all surveys not locked) Close – 1wk Spring: • 2 additional reminders that Spring collection is open, sent in This Week in IPEDS during February • Close – 3wks reminder if no data entered since close of Winter

15. Data Collection System Improvements

16. Data Entry Screens – continued • Many survey screens will be redesigned or modified • More PY values • More data from other parts, sections, components

17. Survey Instructions – continued • New format in 2009-10 – easier to use • For 2010-11: • Instructions will be automatically included with survey forms and upload specs from survey materials pages • Glossary terms

18. Edits • Error messages are being rewritten so that data providers can more easily understand problems and solutions • Survey directors are collaborating on consistent editing across surveys for some common situations: • Narrative edits are being rewritten to be more specific, and thus more useful

19. Glossary • Ongoing review of glossary • New features for online glossary tool

20. XML Upload – continued • XML upload option will be available in 2010-11 data collection • Rest will be available in August

21. New IPEDS Listserv • Launched in Fall 2009 • Now has 1,031 members (and growing!) • Communication only • Link to sign up available from Data Provider Center (https://surveys.nces.ed.gov/ipeds)

22. Component by Component • Key survey concepts and lessons learned • 2010-11 changes and improvements; ongoing changes

23. What are Key Concepts? • Developed by survey directors in response to TRP suggestion that AIR training module for new KHs communicate key concepts for each components, rather than duplicating the web tutorial content

24. What are Lessons Learned? • Observations drawn from HD questions, edits, and QC results

25. General IPEDS

26. Key Concepts: General IPEDS • Why it’s not smart to ‘outsmart’ IPEDS • Fixing errors from the prior year

27. Institutional CharacteristicsIC Header

28. IC Header Questions • Determine applicability and version for the remaining IPEDS survey components • Helpful to have information in the data collection system as early as possible • IC Header questions are from IC:A1 -- Educational OfferingsB1 -- Institutional ControlB2 -- Award Levels OfferedB3 -- Calendar SystemB4 -- Enrollment Levels Offered (no Estimated EF)B5 -- Graduation Rate Cohort question

29. Key Concepts:IC Header • Control and award levels • Implications for surveys, and a lot more • Calendar systems • Choose the one that’s really right for your institution • Enrollment levels • Full-time, first-time students

30. Key Concepts:Institutional Characteristics (IC) • Tuition and price of attendance • Not the same thing, though they may be similar • Price of attendance • Open admissions • Who they are and why they get to report less data • Programs • What they are and what they are not • Using credit hours or contact hours • Make sure to understand what you are reporting

31. Lessons Learned – IC • Common mistake for program reporters • Common mistake for <2 year reporters • Common mistake for all

32. IC Change for 2010-11 • Reinstate collection of selected professional tuitions • Doctor’s level, not Master’s level • Accidental, temporary reporting reprieve last year

33. Completions

34. Key Concepts: Completions • Completions and graduation rates • Both are important for different reasons • Completions and completers • A completer can have multiple completions • Zero completions • CIP Codes

35. Key Concepts: Completions • CIP Codes • Completions are reported by 6 digit CIP Codes • 2010 Completions uses 2010 CIP Codes • Award Level • For each CIP Code need to indicate award level • 2010 Completions Survey uses new post-baccalaureate award levels

36. Lessons Learned: Completions • Most frequent errors selecting award levels for Divinity Degrees, LLM, and SJD • Code M.Div, M.Rav, and M.H.L as award level 7 (Master’s) • Code LL.M, S.J.D./J.S.D as award level 7 • Series 22-Legal Professions and Studies • CIP Code 22.0101 is strictly reserved for J.D. • LL.M, S.J.D./J.S.D should be coded using CIP Codes 22.0102-22.0299, which are reserved for legal research and advanced professional studies • Legal Secretaries, Paralegals, Court Reporters and other support services should be coded using CIP Codes 22.0301-22.0399

37. Lessons Learned: Completions • Coding Ed.D. degrees • Ed.D. can be coded as either • Award Level 17 (Doctor’s degree – research/scholarship) or • Award Level 18 (Doctor’s degree - professional practice) • Individual institutions make decision about which award level to use • Possible to report Ed.D. and Ph.D. under same CIP Code but different award level

38. Lessons Learned: Completions • Relationship between C and IC • Edit compares award levels reported on PY IC to CY Completions • All award levels which were reported on PY IC need to be included in CY Completions • If not, then an explanation needs to be provided

39. Implementation of CIP 2010 Mandatory use of CIP 2010 in 2010-11 IPEDS as follows:

40. Preparing for CIP 2010 • Institutions are encouraged to use CIP Wizard to see which of their CIPs are affected by CIP 2010 • Available under IPEDS Resources

41. New Postbacc Degree Categories 2010-11: First-professional degree category disappears

42. 12-Month EnrollmentFall Enrollment

43. Key Concepts: E12 • Unduplicated 12-Month Headcount • 12-Month Enrollment ≥ Fall Enrollment • Full-time equivalent student enrollment (FTE)

44. Lessons Learned: E12 • Don’t forget your first-professional students • Report an alternate FTE, when appropriate • Instructional activity ≠ Length of program

45. Key Concepts: EF • Census date/snapshot • First-time undergraduate student • Non-degree/certificate seeking students • First-time student retention

46. Lessons Learned: EF • Don’t forget your first-professional students • Enrollment by Selected CIPs ≤ Total Enrollment

47. Lessons Learned: EF (continued) • More students may be “retained” than you think • Entering Class = Students new to your institution

48. Change for 2010-11: EF • Reinstate column for non-certificate seeking students • Has been approved by OMB, so column will reappear in 2010-11

49. Race/Ethnicity Implementation Timeline Please note: Fall Staff reporting is OPTIONAL in 2010-11, but if institutions choose to report Fall Staff, they will be required to use the new categories.

50. R/E Reporting – New Categories * R/E not required in 2008-09