Oregon Prescription Drug Monitoring Program

1. Oregon Prescription Drug Monitoring Program A new program to help Healthcare Providers give better care

2. Purpose of Oregon PDMP The Oregon Prescription Drug Monitoring Program (PDMP) is intended to: • Promote the health and welfare of Oregonians and help improve patient care • Aid health care providers in better managing patients’ prescriptions For more information go to www.orpdmp.com

3. Oregon’s PDMP • Pharmacies upload data on Schedules II-IV controlled substances • Providers with system access must be authenticated; data is protected health information • Web-based, accessible 24/7; searchable by patient name; 3-year prescription history • Operated and maintained by the Oregon Health Authority (OHA) • Defined in statute ORS 431.962 to 431.978 and 431.992 [2009] For more information go to www.orpdmp.com

4. Information Collected The information in the PDMP database will include: the patient’s name, address, and date of birth, pharmacy and prescriber information, and specific prescription information including the drug name and quantity, when it was prescribed and dispensed. For more information go to www.orpdmp.com

5. Reporting Most retail pharmacies licensed by the Oregon Board of Pharmacy are required to report data within one week after dispensing specified prescription drugs. This includes pharmacies dispensing in the state and pharmacies located outside the state dispensing to Oregon residents. For more information go to www.orpdmp.com

6. Reporting Exceptions Entities not required to report include: Blue Mountain Recovery Center, Eastern Oregon Training Center and Oregon State Hospital Pharmacies in Department of Corrections institutions Veterinarians or veterinarian clinics Additionally, hospitals and long-term care facilities do not need to report data on medication administered directly to a patient For more information go to www.orpdmp.com

7. Other Data Not Reported The following is not reported to the PDMP: Controlled substances administered directly to a patient Controlled substances dispensed pursuant to the Oregon Death with Dignity Act For more information go to www.orpdmp.com

8. Protected Health Information The information in the database is protected health information. The data will be collected and stored securely. The data will not be sold or used for any commercial purpose. Unauthorized people cannot access individuals’ personal prescription records. For more information go to www.orpdmp.com

9. Access Access to the system is limited to: Healthcare providers and pharmacists to evaluate the need for treatment or to provide treatment for their patients NOTE: No one else including medical assistants, staff or co-workers may access the system on behalf of an approved user Designated OHA staff and vendor personnel contracted to establish or maintain the electronic database system For more information go to www.orpdmp.com

10. Pharmacists A pharmacist cannot refuse to fill a valid prescription solely because the pharmacist cannot access information from the PDMP system at the time the patient requests that the prescription be filled. For more information go to www.orpdmp.com

11. Use Not Mandatory The law does not require a healthcare provider or pharmacist who prescribes or dispenses a prescription drug to obtain information about a patient from the PDMP system. A provider or pharmacist who prescribes or dispenses a prescription drug may not be held liable for damages in any civil action on the basis that he or she did or did not request or obtain information from the PDMP system. For more information go to www.orpdmp.com

12. Inappropriate Use or Disclosure Inappropriate access or disclosure of system info may result in disciplinary or legal action including: Civil penalties if an entity acts with malice, criminal intent, gross negligence, recklessness or willful intent Licensing board penalties Revocation of system access privileges For more information go to www.orpdmp.com

13. Inappropriate Use or Disclosure NOTE: Each improper release of information from the PDMP is a separate violation. The Attorney General may impose a civil penalty not to exceed $10,000 for each violation of the PDMP statute. For more information go to www.orpdmp.com

14. Database Errors Information accessed from the PDMP system may contain errors and should not be used as a sole basis for treatment Additional independent verification of patient information is prudent Individuals may notify OHA when errors are found Pharmacies where prescriptions are dispensed are responsible for correcting errors since system information originates with them For more information go to www.orpdmp.com

15. Other Entities May Request Data Individual patients may obtain a free copy of their PDMP record Certified health professional regulatory boards may request information on an applicant, licensee or registrant if they certify the information is necessary for an investigation related to licensure, renewal or disciplinary action Law enforcement agencies may request information on an individual pursuant to a valid court order based on probable cause For more information go to www.orpdmp.com

16. Informing Patients Using language provided by the OHA, pharmacies must notify each patient receiving a controlled substance about the PDMP before or when the controlled substance is dispensed to the patient. The notification must include that the prescription will be entered into the system. Health care providers are encouraged to talk with their patients about their medications and let them know when their prescription information will be reported to the database. For more information go to www.orpdmp.com

17. Patient Notification Language The Oregon Prescription Drug Monitoring Program (PDMP) is a new program to help health care providers and pharmacists provide better patient care in managing patients’ prescriptions. They can access the program database to view more complete patient prescription information. Information about this prescription will be reported to the PDMP by the pharmacy as required by state law ORS 431.964. Patients may request a free copy of their PDMP record by submitting a written request to the program. For more information or questions, visit www.orpdmp.com or call 971-673-0741. For more information go to www.orpdmp.com

18. Patients’ Rights Patients may obtain a free copy of their PDMP record Patients may request that their information be corrected if they find errors in their record Patients may appeal to the OHA if their correction request is denied or if the OHA fails to respond to a request within 10 business days of receipt of the request Patients may notify OHA if they suspect their system information has been accessed or disclosed inappropriately For more information go to www.orpdmp.com

19. Patients’ Rights Continued The department shall notify the Attorney General and each affected individual of an improper disclosure of information from the prescription monitoring program. In the event of a violation of the PDMP statute, the individual injured may bring a civil action against the person or entity that made the violation and may recover damages in the amount of $1,000 or actual damages, whichever is greater. For more information go to www.orpdmp.com

20. Who is paying for the system? Health care providers and pharmacists are the ones paying for the system. Licensees pay a $25 annual fee along with all of their other licensing fees. No general state funds are used. The rationale is that this will be a tool used by health care providers and pharmacists to help provide better patient care. For more information go to www.orpdmp.com

21. What’s Next Begin uploading data into the PDMP [targeting June 2011] System online and accessible [targeting September 2011] Training and education For more information go to www.orpdmp.com

22. Contact Information For more information or if you have questions or concerns: Prescription Drug Monitoring Program 800 NE Oregon Street, Suite 772 Portland, OR 97232 Email: pdmp.health@state.or.us Phone: 971-673-0741 TTY: 971-673-0372 Website: www.orpdmp.com For more information go to www.orpdmp.com