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YOUR TRANSITION TO MONASH COLLEGE. Orientation Week 12 of October 2011. Student Administration . February 2013 | 2. Student Administration Speakers who will provide information today. Dolly Chandra Senior Student Administration Officer. Charis Chan

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Your transition to monash college


Orientation Week

12 of October 2011

Student administration

Student Administration

February 2013 | 2

Your transition to monash college

Student Administration Speakers who will provide information today

Dolly Chandra

Senior Student Administration Officer

Charis Chan

Fees Sponsored Programs & Scholarships Coordinator

February 2013

Where is student administration
Where is Student Administration


Ground Level, Building 73

+61 3 9905 5261

Monday to Friday 9am-5pm


Building B level 5 Room 5.25

+61 3 9903 4419

Thursday 9am-5pm

February 2013

How we can assist you
How we can assist you

Provide information

Facilitate & Process

Enrolment & Orientation

Course/Unit changed

Academic transcripts


Short Letters


Special Consideration



Please come visit us at the

counter at Clayton Campus.

We are here to help you source the information and refer you to the appropriate area for further support.

February 2013

Important dates
Important Dates

  • Classes commence Monday 25 February 2013

  • 31 March 2013 – Census Date

  • 29 March 2013 – 4 April 2013 – Mid Trimester (Easter) Break (no class)

  • 24 May 2013 – Last day of Classes for the Trimester 

  • 28 May – 4 June 2013 – Exams (excluding 30/05 and 02/06)

  • 14 June 2013 – Exam results released

February 2013

How to update your postal address
How to update your postal address

Go to:

February 2013

Your transition to monash college

Student Administration


February 2013

When and where to access fee statements
When and Where to access fee statements

  • Two weeks after your enrolment

  • Notification will be sent to your Monash Email account

  • You can check the fees balance via WES

February 2013

Your transition to monash college

February 2013

Fees related enquiries
Fees related enquiries

  • Go to Monash Connect at Monash University

    • Building 10 Clayton Campus

    • Building A Caulfield Campus

  • Email:

  • To get an official receipt, go to Monash Connect at Monash University or view your payment history on WES

February 2013

What is an encumbrance
What is an Encumbrance?

  • Also known as a BLOCK on your account

    Reasons why you may be encumbered

  • You may have outstanding tuition fees

  • Fail to update postal address

  • Library fine

  • Outstanding campus accommodation fee

  • Administration encumbrances

    If you ignore the encumbrance warning

  • You will not have access to Monash facilities

  • Applications for short letters will be denied

  • You will not be permitted to sit for your exams

  • You are not complying with your student visa conditions

February 2013

Your transition to monash college

How to request a refund

Once the application is received, it will take up to 28 days to process

International students and on a package offer $1000 is a deposit to use to hold your place in the university

February 2013

Census dates last day for fee help
Census dates-last day for FEE HELP

Census Date (31 March 2013) is the last date to change your enrolment without being liable for fees

Local students – last date to submit your FEE-HELP Application

February 2013

How to find me
How to find me

Charis Chan

Fees, Sponsored Programs and Scholarships Coordinator

Student Administration

Building 73, Ground Floor, Clayton Campus


February 2013

How to view your timetable online
How to view your timetable online

Go to the following web-site:

Click on ‘Current students’

Under Diploma students, Click on ‘Timetable’

Enter your Authcate Username and Password

Click on “My Timetable”

February 2013

Timetable timeline
Timetable timeline

  • Preference Entry:

    Closes today at 5pm 20 February 2013

  • Timetable Published:

    Friday after 5pm 22 February 2013

  • Changes may be made to your timetable:

    Up until Wednesday 5pm 27 February 2013

  • Contact Education Administrator by emailing if you have issues

  • Keep checking your timetable for updates until the end of week 3

February 2013

Final messages from our team
Final Messages from our team

  • Good luck with your studies

  • Don't forget to check your student email account daily!

  • Check your timetable on a daily basis up until end of week 3.

  • If you are not sure email us or see us at the counter

  • Please say hello when you see us, we are here to support your success at Monash College

February 2013

Overseas student health cover

Overseas Student Health Cover

Monash College

Stephanie Brajkovic

How to use your oshc direct billing
How to use your OSHC—direct billing





fee $36.30



Monash University Health Service

Student Service Centre, Clayton Campus Building 10

After hours medical service
After Hours Medical Service

For non emergency care after hours call:


Phone: 94295677

Monday to Friday: 4pm to 8am

Weekends: Saturday 10am to Monday 8am

Public Holidays: 24 hours

Fee: No Gap


Find a direct billing doctor
Find a Direct Billing Doctor

These doctors will send the claim for the benefit amount direct to Allianz Global Assistance

(No Claim Required)

On campus support
On–campus support

Website access


Membership details

Policy information

Holiday credit

Oshc iphone app
OSHC iPhone App

  • Use the iPhone App to:

  • find a direct billing doctor using GPS

  • update your OSHC account details

  • locate your nearest on-campus OSHC representative

  • order your membership card

  • find out how you can claim

  • Free download from the App store

Our website
Our website

Click on Students

Forms and fact sheets

Contact us

Update your details

Find a doctor

Order a membership card

File a claim

Ordering a membership card
Ordering a Membership Card

Click on Students – Order a Membership Card

Log in enter details
Log In - Enter Details

Policy Number = Student ID

Family Name

Date of Birth

Check your details
Check Your Details

Check your details are correct.

Click on “Order a new Membership Card”


A confirmation means you have successfully ordered a card

Print a temporary certificate for proof of cover.

(Doctors visits / making a claim / visa purposes)

Student life @ monash college


Orientation Week

12 of October 2011

February 2013 | 29

Cultural awareness

Cultural Awareness

February 2013 | 30

Laura and freddy

Laura and Freddy

February 2013

Monash college website

For information on:

  • Student Visas

  • Policies and Procedures

  • Resources

  • Support information

February 2013

Get involved
Get Involved

Get Connected program (Week 1 - 6 each Wednesday)

Week 1: Learn how to make nachos and a cheesecake

Week 2: Have some fun playing badminton

Week 3: No Get Connected this week

Week 4: Volunteer your time and make food for people in need

Week 5: Diploma cooking class

Week 6: Participate in the Diplomas egg dropping competition

Week 7: Reduce your stress with a Meditation and Yoga class

Make sure you register at:

February 2013

Your transition to monash college

Get Involved

Crafter-noons (Each Wednesday, Student Common Room)

Come along

Sovereign Hill (Ballarat) Day Trip

Date: Thursday 4 April 2013 (during student free week)Time: 9:00am to 5:00pmDeparture: 8:45am from Robert Blackwood Hall Return: 5:00pm at Robert Blackwood Hall

Cost: $70.00


Summary: Journey back in time to a place that is filled with excitement, history and goldfields.

February 2013

Read the following 3 dilemmas

Read the following 3 dilemmas

Select your responses

February 2013

Your transition to monash college

Monash College Student Dilemma #1Bec is really enjoying the freedom of living away from home. In Australia, she does not have someone telling her what to do all the time. When she lived at home, her mother was always telling her to get out of bed, when to eat, when to complete her homework, etc. Now, Bec can do what she likes. Unfortunately, Bec has missed a number of lectures and tutorials – especially her 9am classes. Bec now realizes she doesn’t really understand what is being discussed in these classes, and she doesn’t want to attend. What should Bec do? You can select more than one of the following responses: A) Contact her family.B) Speak with her teachers.C) Make an appointment to speak with a Learning Consultant.D) Put the pillow over her head and sleep.E) Pretend that everything is okay.then, debrief (2 minutes to discuss as group, show responses 1 minute, debrief 1 – 2 minutes)

February 2013

Your transition to monash college

Monash College Student Dilemma #2Monica is an excellent student and performed very well in her studies in her home country but in Australia, sometimes find it hard to complete all work well. She would like to have better English skills and to understand specific language used in her units. Getting good results matters to her and to her family. What can Monica do? You can select more than one of the following responses: A) Meet with a Learning Consultant to discuss her concerns B) Ask her teachers for help by showing them the section of the assignment that is difficult C) Ask her teacher for a glossary of key words that need to be used in the assignment D) Do not go to class and stay home to do the assignment. E) Speak with someone about the pressure she is feeling such as a Learning Consultant or Counsellor

February 2013

Your transition to monash college

Monash College Student Dilemma #3Ricky is aware that he can struggle with written English. When he reads passages from recommended texts, or online articles, or work produced by another student, he feels that he cannot say this information in a better way. Ricky wants to submit work that is well written. He knows that in Australia you are not allowed to present someone else’s ideas without acknowledging the source. This is called plagiarism. What should Ricky do? You can select more than one of the following responses:A) Include information from a reliable source, but ensure he cites (identifies and acknowledges the source)B) Cut and paste from articles online and change a few words.C) Copy lots of information from past students essays and hope that his teacher will not notice. D) Make an appointment with a Learning Consultant, who can help you paraphrase (rewrite) information

February 2013

Best wishes for your learning journey at monash college
Best wishes for your Learning journeyat Monash College

February 2013