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PRF Update Project. Pamela A. Webb Associate Vice President for Research Administration August 20, 2009. PDF Version of PRF Re-formatted. PDF version now shorter and easier to read Key data elements appear on first page

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Prf update project

PRF UpdateProject

Pamela A. Webb

Associate Vice President for Research Administration

August 20, 2009


Pdf version of prf re formatted
PDF Version of PRF Re-formatted

  • PDF version now shorter and easier to read

  • Key data elements appear on first page

  • Data elements have been added or refined to enhance departmental and college review

    • Time the proposal is due (if not 5 p.m. central)

    • F&A rate and base, F&A waiver information

    • Improved information on ICR sharing arrangements

    • Administering department /DeptID

    • Quick-scan view of personnel and their effort/roles

    • For existing projects, agency award # and key EFS info

    • Ability to include cost-sharing/matching chart-strings (optional)

    • Enhanced ability to view signatories and signature status

    • Notes/ instructions print on the PDF version of the PRF


New or improved functionality
New or Improved Functionality

  • Improved look-up capabilities for names/units

  • Better award setup guidance to SPA

  • Ability to update limited data elements mid-route (DeptID)

  • Improved email notifications

    • Elimination of multiple notifications for Co-Pis

  • Improved data validations

    • If effort is cost-shared, a chart string or general commitment is required

  • Improved “Help” text

  • Updated references to other systems & offices (e.g, TASCS)

  • Bug fixes (e.g, jump to top of PRF when starting review)

See Handout!


Crad review is requested
CRAD Review is requested …

Special areas you may wish to review:

  • Sections 8/9: PI and Investigator Information

  • Section 12: Budget and F&A information

  • Section 18: ICR Sharing

  • Section 19: Matching and Cost-Sharing

  • Signature section

Please send comments by 9/7/09 via email to:

prf-workgroup@umn.edu or contact Pamela Webb


Next steps
Next Steps

  • Validate updated PRF with constituencies (PRF Workgroup)

    • CRAD, SRC, and faculty via RNO

    • GMUN and GMUNAC

    • SPA and other OVPR staff

    • Other central units who receive or use PRF data (International Programs, Institutional Compliance, HSPP, OAW, ESCRO, etc.)

  • Write Help Text (PRF Workgroup)

  • Program new PRF (OIT)

  • Update Proposal Interface to EFS (OIT, OVPR-IT, SPA)

  • Test, test, test, test (OIT, OVPR-IT, PRF-Workgroup)

  • Create training program (SPA)

  • Rollout (estimated late fall/winter 2009)


With many thanks to the prf working group
With MANY thanks to the PRF Working Group!!

  • Karen Hawkinson, Grants Coordinator, Genetics, Cell Biology and Development

  • Sallie Quammen, Grant Coordinator, College of Education and Human Development

  • Bridget Foss, Senior Grants Administrator, SPA

  • Frances Spalding, Training Coordinator, SPA

  • Rodney Chaffee, InfoTech Professional, Information Technology and Research Support Systems

  • Brittany Lloyd, InfoTech Manager, OIT

  • Julie Pingue, Systems Analyst, OIT

  • Emily Talley, InfoTech Professional, Information Technology and Research Support Systems

  • Pamela Webb, Associate Vice President, SPA (Chair)