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Cox Communications Procure to Pay Initiative

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  1. Cox Communications Procure to Pay Initiative Electronic File Webinar

  2. Today’s Objectives • Introduction to Cox Communication’s Vision • eInvoicing Why Go Green? What’s in it for YOU? • Obtain your commitment to participate as an electronic delivery supplier partner • What’s Next? Cox Communications - CONFIDENTIAL

  3. The Cox Communications Vision Customers Employees Partners “To be the most trusted provider of communication and entertainment services in America” RELIABILITY Timely and Accurate Payments According to Agreed-to Terms COX VISION SIMPLICITY “Reduced” Touches Automated Processing CONSISTENCY Standardized Business Processes Cox Communications - CONFIDENTIAL

  4. eInvoicing Benefits • Reduced per Transaction Costs • Standardized Business Processes • Fewer “Touches” per Invoice • Reduced Environmental Impact • Faster, More Accurate Invoice Processing • Invoice Tracking • 24/7 Access for Invoice Status Time is Money! Cox Communications - CONFIDENTIAL

  5. Supplier eInvoicing Benefits • Assured Invoice Delivery • No Enrollment Fees • No Transaction Fees • Electronic Access to All Invoices • Reduced Invoice Processing Time • 24 hour Access to Web Portal • Reporting Features • Reduced Carbon Footprint Cox Communications - CONFIDENTIAL


  6. eInvoicing Process – Purchase Orders A purchase order (PO) is issued to a supplier, indicating the agreed prices and quantities for products or services the seller will provide. CCI uses Purchase Orders for all purchases in excess of 25K, inventory and all capital items. POs created by COX are approved before commitments are made. Cox Communications - CONFIDENTIAL

  7. eInvoicing Process – Non PO A non PO purchase requires an approval after the invoice is received. American Express facilitates this approval by routing invoices to the appropriate personnel. Cox Communications - CONFIDENTIAL

  8. How do we make it happen? Be Early Adopters Into The eInvoicing Program: • Commit to “Electronify” your invoices to Cox • Develop the required interface to Amex for testing • Submit electronic invoices beginning on deployment date • Participate in our functional and end user testing by providing realistic supplier data • Provide feedback throughout to help ensure eInvoicing is a success! Cox Communications - CONFIDENTIAL

  9. eInvoicing Projected Timeline Cox Communications - CONFIDENTIAL

  10. Interface Specifics • Two File Formats Available • EDI 810 (No VAN Required) -VAN acceptable if it transacts AS2) • Flat File • Multiple Transmission Protocols Accepted • SFTP (Secure File Transmission Protocol) -preferred • SCP (Secure Copy) • FTP with PGP or GPG (Public Encryption Key Sharing)-preferred • Multiple Private Key Schemes • VPN Cox Communications - CONFIDENTIAL

  11. Next Steps Partners: • Send the following information to CARS@cox.com • Technical point of contact • Are your invoices typically PO or non PO related American Express: • Provide supplier enrollment package to Partners • Copy of this Presentation • Invoice Load Specs  & Transmission method Form • Listing of FAQs devised during enrollment of initial pilot suppliers • Supplier specific information • Address technical questions identified by Partners All: • Participate in bi-weekly touch-points to review progress, and identify/resolve roadblocks Cox Communications - CONFIDENTIAL

  12. Questions? Cox Communications - CONFIDENTIAL

  13. Cox Communications - CONFIDENTIAL