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The University of Maine Graduate Student Orientation. GSG Grants Workshop August 29, 2013. GSG Grants. GSG grants fund graduate students’ research and professional development Graduate students in all disciplines may apply Eligibility Requirements:

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gsg grants
GSG Grants
  • GSG grants fund graduate students’ research and professional development
  • Graduate students in all disciplines may apply
  • Eligibility Requirements:
    • Department’s GSG Senator: 75% attendance at GSG Senate Meetings
    • Graduate Student Activity Fee

GSG Grants Workshop

grant cycles
Grant Cycles
  • GSG funds up to $850 per cycle
  • Fall Application Cycle
    • Deadline in September / October
  • Spring Application Cycle
    • Includes summer session
    • Deadline typically in February
  • Reimbursement of expenses incurred during previous application cycle

GSG Grants Workshop

funding categories
Funding Categories
  • Travel to Present
    • Expenses to travel to and present at a conference or professional meeting
    • Only one individual funded per presentation
  • Degree Related
    • Professional development or networking opportunity
    • Research supplies (including undergraduates)
    • Travel expenses to a conference if not presenting

GSG Grants Workshop

application process
Application Process
    • Deductions are strictly applied
    • Late submissions are not accepted
  • Essay-based rather than merit-based format
    • Clarity, sentence structure, and spelling
  •  Follow the example 

(except for the budget sheet which is ideally in an easy to read table)

GSG Grants Workshop

application process cont
Application Process (cont.)

The application includes:

Abstract: 2 typed pages, double-spaced, 12 pt Times New Roman font, 1 Inch margins

Itemized Budget

Budget Explanation

Submit a single pdf that includes your abstract, budget, and budget explanation

 Follow the example 

GSG Grants Workshop

application process cont1
Application Process (cont.)

Copy of itemized budget example available on GSG Grants website:

GSG Grants Workshop

application process cont2
Application Process (cont.)
  • Seek assistance from:
    • Your advisor or graduate coordinator
    • Other graduate students in your department
    • The Writing Center at 402 Neville Hall
      • Website:
      • Tel: (207) 581-3828
      • Paige Mitchell works with international students
    • GSG Grants Officer

GSG Grants Workshop

application review
Application Review
  • Applications are anonymously reviewed
  • Interdisciplinary panel of graduate students
    • Write to an educated general audience
    • Unfamiliar with the merits of your work
    • Eliminate jargon and technical or colloquial language
    • Personal and University benefits
  • Grants awarded at 100%, 75%, and 50% of the amounts requested
    • Consider alternative sources of funding
funding obligations
Funding Obligations
  • Awardees must submit all original receipts with a typed, dated, and signed report by deadline specified in the application
  • Proof of presentation required for travel-to-present category
    • Conference itinerary or web listing
    • Submit proof of presentation and original receipts as soon as possible after the conference

GSG Grants Workshop

funding obligations cont
Funding Obligations (cont.)
  • Funds can only be used for specific items approved in the application budget
  • Misused or unused GSG funds must be returned to the grants officer with:
    • Letter of explanation
    • Check payable to:

Graduate Student Government

GSG Grants Workshop

clubs organizations
Clubs & Organizations
  • GSG will award up to $600 per year to clubs and organizations that promote graduate students’ professional development.
    • Guest speakers in relevant field
    • Networking opportunities
  • GSG does not fund social events.
    • Beer and pizza parties
    • Bowling night

GSG Grants Workshop

clubs organizations cont
Clubs & Organizations (cont.)
  • Clubs seeking recognition submit an application to the GSG Senate for approval.
    • Briefly describe the purpose of the club and its role in the academic community
  • Clubs must apply for funding each year
  • Clubs that receive funding must submit an annual report that includes:
    • Names of Executive Committee and GSG senator
    • Outline of the activities conducted
    • List of expenses with original receipts

GSG Grants Workshop

clubs organizations cont1
Clubs & Organizations (cont.)

If alcohol is in the budget, clubs must submit a typed statement detailing the steps taken to ensure responsible and safe behavior.

Funds are not dispersed until the department’s GSG senator confirms that the club meets the GSG mission to facilitate and encourage educational, professional, and research activities of graduate students.

GSG Grants Workshop

partial list of graduate clubs
Partial List of Graduate Clubs
  • Chemical Engineering Graduate Students
  • Chinese Students & Scholars Association
  • Clinical Psychology Diversity Committee
  • Earth Science Graduate Student Organization
  • English Graduate Students’ Association
  • Food Science Club
  • Graduate Business Association
  • History Graduate Student Association
  • Le Club Francais
  • School of Marine Sciences Club
  • Wildlife Ecology Graduate Student Group

GSG Grants Workshop

contact information
Contact Information

Graduate Student Government

Attn: Grants Officer

University of Maine

5755 Stodder Hall

Orono, Maine, 04469-5755



GSG Grants Workshop