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Welcome. Effective Personal Management. How the session will go. Questionnaire Motivation Principles of Effective Personal Management Proactive Management 190 day Presentation. Questionnaire. Question # 1. What is the average student grade results your school now experiences?.

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  1. Welcome

  2. Effective Personal Management

  3. How the session will go Questionnaire Motivation Principles of Effective Personal Management Proactive Management 190 day Presentation

  4. Questionnaire

  5. Question # 1 • What is the average student grade results your school now experiences?

  6. Question # 2 • What worked to have these results?

  7. Question # 3 • If you could choose to have different results, would you have chosen these results?

  8. Question # 4 • What didn’t work to have the results you got?

  9. Question # 5 • If you were to continue getting these results, what future would your school have?

  10. Question # 6 • Could you be okay with these results?

  11. Question # 7 • Are you committed to having different results?

  12. Question # 8 • What would these different results look like?

  13. Motivation

  14. THREE TYPES OF MOTIVATION • Fear –Temporary & External • Incentive –Temporary & External • Attitude –Permanent & Internal

  15. Success  Results  Behavior - Act  Attitude – Habit of Thought  Conditioning  Spaced Repetition

  16. Principles of Effective Personal Management • Tips to have you manage what you do with your time to get the results you want

  17. Which produces the greatest results? Effective“Doing the right things and doing them in order of priority.” Efficient“Doing Things Right.”

  18. Personal Management Self Management

  19. Effective Personal Management • Accepting personal responsibility to manage ourselves to do the right things and to do them in order of priority. Doing the right things before they become urgent.

  20. 80/20 Pareto Principle 80% of unfocussed EFFORT generates only 20% of the RESULTS

  21. 80/20 Pareto Principle 80% of RESULTS are achieved with 20% of the EFFORT .

  22. High Payoff Activities (HPA) • Six of your most important activities that you do to earn your income. They are activities, if done consistently and on a regular basis would produce the greatest results.

  23. High Payoff Activities What are you being paid to do? What do you do that produces the greatest results? What do you do that improves the overall grade average of the students? Why were you employed?  What do you do that no one else can do? What do you do that produces 80% of the teaching and learning outcomes?

  24. High Payoff Activities • Ensures that you achieve the greatest benefit possible with the limited amount of time available to you

  25. Some examples of high payoff activities are? MAKING REPRESENTATIONS ON BEHALF OF THE SCHOOL, BUILDING RELATIONSHIPS WITH EVERYONE – THE COMMUNITY, PARENTS, TEACHERS, STUDENTS, DELEGATION, MONITOR INSTRUCTIONS ON A DAILY BASIS – MONITOR TEACHERS, GIVE FEEDBACK TO TEACHERS THEIR PRACTICE, LESSON PLANS, FOCUS WALKS – OBSERVING THE CLASSROOM SET UP, THE RESPONSE OF THE STUDENTS, TRAINING TEACHERS, PREPARATION, PERSONAL & PROFESSIONAL DEVELOPMENT, PLANNING AND SETTING GOALS.

  26. “Crisis Mode” Management People who are in the crisis mode • Do first! • Manage second! • Communicate third! And if they have time, they • Plan and set goals.

  27. Tyranny of the Urgent

  28. URGENT • NOW!DO IT NOW!

  29. Urgent things have the APPEARANCE ofDEMANDINGour immediate ATTENTION

  30. Examples of things that “appear” URGENT -STACK OF MAIL LYING ON YOUR DESK-RINGING TELEPHONE-PILE OF MESSAGES OR PINK SLIPS LYING ON YOUR DESK-SOMEONE WALKING INTO YOUR OFFICE-PARENT & STUDENT COMPLAINTS - COMMUNITY ISSUES

  31. Important things have to do with results. Important things contribute to our Vision, Mission, Purpose, Values, Goals, and our High Payoff Activities

  32. Time Management Matrix

  33. Quadrant III • SIMPLIFYELIMINATEDELEGATE

  34. Organizeandexecutearound your Goals and HPAsand learn tosimplify, eliminate,anddelegateyourLPAs.

  35. Concentrate on results, not on being busy

  36. Decide what to do and do itDecide what not to do and don’t do it

  37. 4 D’S FOR DECISION MAKING : • If it is not important – DISCARD IT! • If it is important to do but it is not the most valuable use of your time now –DELEGATE IT! • If it is the most valuable use of your time – DO IT NOW! • If you can’t delegate it because it is something that you and only you can do – DELAY IT! ….

  38. In the absence of clearly defined goals, we tend to focus on activity and eventually become consumed by it. Charles Coonradt

  39. Low Payoff Activities • Plan to rid yourself of as many Low Payoff Activities (LPAs) as you can over the next two weeks to save at least three hours per day.

  40. TIPS TO DELEGATING • ROUTINE The task is done repeatedly in exactly the same way • CLEAR INSTRUCTIONS Clear instructions can be written and all the necessary information is easily accessible to someone else. • AVAILABLE LEARNER Someone who is capable of learning and performing the task is willing to accept responsibility for it. In this case, identify tasks you currently perform that others can do better, in less time, for less cost, or for their development.

  41. Manage your LPAs Educate Train Delegate

  42. HOW DO WE GET QUADRANT II TO ACT ON US?

  43. 4 STEPS TO PROACTIVITY • PLAN AND SET GOALS • COMMUNICATE YOUR GOALS AND PLANS • SCHEDULE YOUR PRIORITIES • TRACK AND MEASURE YOUR RESULTS

  44. NUMBERS GAME

  45. “NEXT”

  46. “People don’t plan to fail, they just fail to plan”

  47. The benefits of Planning and Goal Setting

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