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Supplemental Educational Services. Determining Per Student SES Rate. Section 1116(e)(6): each SES student must get lesser of: District’s total Title I, Part A allocation, divided by number of census poverty poor children; or b. Actual costs of services student receives.

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determining per student ses rate
Determining Per Student SES Rate
  • Section 1116(e)(6): each SES student must get lesser of:
    • District’s total Title I, Part A allocation, divided by number of census poverty poor children; or

b. Actual costs of services student receives.

  • The Census Poverty Poor count is DIFFERENT THAN the free/reduced lunch count. Now called “relevant age 5-17 in families in poverty.”

Check: for preliminary census poverty count. Available each December.

example per student ses rate
Example: Per Student SES Rate

Change: Choice 5% $600,000

SES 5% $600,000

Parent Outreach 1% $2,400

Remaining 9% $1,197,600

Total Reservation Costs $2,400,000

Census Poverty Poor: 2106

(Relevant age 5-17 in families in poverty)

$2,400,000 ÷ 2106 = $1140 per student

Verify final SES rate information on CDE website

ses per student costs
SES Per Student Costs
  • Amount varies throughout the state. Average is $1100 per student per year for SES.
  • If parents request services that cost less, the law says district can pay the smaller amount.
who is eligible for ses
Who is Eligible for SES?
  • Regulation 200.45: Only students who are “low-income.”
    • All low-income students receive notification of services.
  • Section 1116(e)(12): To decide who qualifies as low-income, use same method you use for allocating Part A funds among schools (ranking).
  • Often districts determine eligibility using free or reduced price lunch information.
    • See SES Guidance (F-5).
    • Be sure providers understand the confidentiality of this information. Written permission from parent is needed to release student academic information to providers.
eligible students
Eligible Students
  • All students from low-income families are eligible to receive SES notification! In Provisions 2 & 3 schools – district can qualify all students.
  • SES eligibility is NOT dependent upon:
    • Achievement level.
    • Whether the student is a member of:
      • Subgroup that failed to meet AYP;
      • Targeted Assistance Schools: student doesn’t need to be receiving Title I services;
      • Participation in the required assessments; or
      • Grade level not included in the assessments.
more kids than funds
More Kids than Funds?

After notifying all parents of students from low-income families, if the demand for SES is greater than the funding available:

  • Priority goes to the lowest achieving, low-income eligible students.
  • District uses a fair, equitable objective criteria to determine low achievement (See choice criteria).
how to prioritize services
How to Prioritize Services

Some districts can’t serve all of the children requesting SES services.

Be sure you have used the full 20% before denying services to students.

Remember SES is a district program, not a school program. Best to prioritize across the district, not at each school.

Can use same priority system to allocate slots to popular providers who are limited in their service capacity.

how to prioritize services cont
How to Prioritize Services (Cont.)
  • Examples of a district protocol for defining eligibility criteria:
    • Serve lowest achieving, low-income students at all grade levels first
    • List low-income students, then rank by achievement, lowest to highest
    • Lowest achieving, all grades and subjects
    • Lowest achieving in a specific subject
    • Subjects that caused the school/district to be identified for PI
    • Concentrate on the lowest performing students in particular grades
  • Communicate with those parents that didn’t get a space; let them know their placement on the waiting list.
audit finding
Audit Finding
  • District must first offer services to all low-income students.
    • District inappropriately prioritized because they first applied academic criteria to determine eligibility for SES, and then applied income criteria to make a final eligibility determination.
    • List of eligible students did not include students from low-income families who scored above the basic level.
audit finding1
Audit Finding
  • District determined a student’s eligibility for SES based solely on a student’s performance on California’s standardized tests.
    • The District:
      • Did not identify SES-eligible, low-income students that performed at the proficient level or above on standardized tests.
      • Identified low-achieving students that were not low-income as eligible for SES.
audit finding2
Audit Finding
  • District inappropriately limited access to SES.
    • The district restricted eligibility to low-achieving students that were classified as low-income without first determining whether the demand for services (as measured by the number of requests for SES from families meeting the income criteria alone) would exceed available funding.
    • List of eligible students did not include students from low-income families who scored above the basic level.
audit finding3
Audit Finding
  • District denied SES to low-income students because other schools provided SES to low-achieving students who were not low-income or were enrolled at a school that was not required to offer SES.
  • District denied SES to low-income students who were at or above a certain academic achievement level so it would have SES funds available for low-achieving students who applied for SES later in the school year. District should not deny SES to eligible students in anticipation of future requests from lower-achieving students.
eligible student proposal
Eligible Student Proposal
  • OIG recommends that reauthorization should give consideration to whether the focus of SES eligibility should be on academic proficiency rather than family income.
  • Alternative approaches to eligibility that merit consideration:
    • Further limit SES eligibility to only low-achieving students in low-income families, thereby focusing services on those with the greatest overall need. (Not serving high achieving, low-income)
    • Modify SES eligibility to include all low-achieving students.
    • Expand SES eligibility to include not only low-income students, but also low-achieving, higher income students not currently eligible.