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Using the RSLP schema Ann Chapman Collection Description Focus. UKOLN is supported by:. A centre of expertise in digital information management. What is metadata?. Structured data about resources Older forms of metadata

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Using the RSLP schema

Ann Chapman

Collection Description Focus

UKOLN is supported by:

A centre of expertise in digital information management

what is metadata
What is metadata?
  • Structured data about resources
  • Older forms of metadata
    • Card catalogues, paper inventories, archival finding aids
    • Directories and yearbooks
  • New forms of metadata
    • Library OPACs – MARC format
    • Archival descriptions – EAD format
    • Collection descriptions – CLD schema
the need for structure
The need for structure
  • Ensures that full data is recorded
  • Same data elements for every ‘item’ described
  • Standard terminology in certain elements
  • Consistency
    • User can predict information they can get from an entry
    • Supports machine searching
  • Machine searching
    • Requires use of defined elements
    • Standard terminology in searchable element fields
what is the rslp schema
What is the RSLP schema?
  • Supporting work in RSLP programme
    • Used initially by some projects within RSLP programme
    • Used now by other projects as core schema
  • Data elements defined
    • Elements which describe a collection
    • Elements which support machine searching for collection descsriptions
  • Data elements not defined
    • Elements which specifically support collection management
    • Elements specific to a project or a particular collection register
rslp schema features
RSLP schema features
  • Descriptions held in relational databases
  • A formatted description for each collection
  • Descriptions can be linked
    • Parent / Child relationships
    • Association relationships
  • Mandatory elements
    • Defined by applications (e.g. Title)
  • Optional elements
    • Defined by applications (e.g. Strength)
  • Not applicable elements
    • Not all elements required for every collection or collection type
  • Repeatable elements
    • Access points (e.g. Concept, Name, Object, Time, Place)
schema element groups
Schema element groups
  • Descriptive elements
    • Title, Description, Type, Strength, Accumulation date range, Contents date range, Custodial history, Notes
  • Access points
    • Physical characteristics, Language, Concept, Object, Name, Place, Time
  • Related resources
    • Sub-collections, Super-collection, Catalogue or description, Described collection, Associated collection, Associated publication
  • Access to the collection
    • Access control, Location
  • Collection administration
    • Identifier, Accrual status, Legal status, Creator, Owner
descriptive elements
Descriptive elements
  • Title
  • Description – free text
  • Type – what sort of collection? use set of terms defined in schema
  • Strength – who will find this collection useful
  • Accumulation date range – when was(is) material collected
  • Contents date range – when was material produced
  • Custodial history – changes in ownership and administration
  • Notes
access points
Access points
  • Physical characteristics – texts, audio, images, etc
  • Languages – collection of texts in Esperanto
  • Concepts – topics, subject headings
  • Objects – collection about fashion – dresses, suits, hats
  • Names – collection about Picasso, collected by Sir Henry Tate
  • Places – collection about Stonehenge
  • Times – collection about World War 1
related resources
Related resources
  • Sub-collections
    • University of Bath Library has two special collections
  • Super-collection
    • The Pitman Collection is part of the University of Bath Library
  • Catalogue or description
    • University of Bath Library OPAC
  • Described collection
    • The Library OPAC describes the University of Bath Library
  • Associated collection
    • Another collection on Pitman or shorthand elsewhere
  • Associated publication
    • A book on the Pitman Collection
access to the collection
Access to the collection
  • Access control
    • Who can use this collection?
    • Do I need permission to use the collection?
    • Can I reproduce material in the collection?
    • Do I need to make an appointment to use the collection?
  • Location
    • Where can I find this collection
    • Physical collections
      • Postal address, times of opening, disabled access
    • Digital collections
      • URL
collection administration
Collection administration
  • Identifier
    • An external identifier, e.g. Museum registration scheme
  • Accrual status
    • Still collecting? By purchase or donation
  • Legal status
    • Collections may be subject to Trust deeds or even Acts of Parliament
  • Creator
    • Person who originally collected the materials
  • Owner
    • Not always the same as the Creator or current administrator
user views who sees what
User views - who sees what?
  • Who is the user?
    • Schoolchild, student, researcher, collection manager
  • What does this user need?
    • Minimal data, option to see full data, specified element set
  • Presenting the results
    • Display Title only
    • Display Title and Description
    • Display Title and Description, link to full record
    • Display Title, Description, Sub and Super Collections, Catalogue
    • Display omitting collection management elements
    • Display everything (for collection manager)