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Patron Drive 2008 Kickoff – October 7, 2008. Why is this Important?. # 1 fundraiser Fundraising goals of $25,000 total Goal for Patron Drive is $15,000 Community involvement Necessary to raise money for trips. Student Achievables.
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Why is this Important? • # 1 fundraiser • Fundraising goals of $25,000 total • Goal for Patron Drive is $15,000 • Community involvement • Necessary to raise money for trips
Student Achievables • Returning Students must visit 10 potential patrons or raise $500. • New Students must visit 5 businesses or raise $250. • We have to be enthusiastic about raising this money and we need everyone to help out and help us achieve this goal. • If the team cannot raise the amount of money for the trips you are responsible for the balance.
The Basics • Select a business. • Visit the business. If it is a larger business you may want to call ahead and make an appointment. • Take the packet: Letter (you sign them first), Brochure, Sample Patron Book, Sponsorship Form, tickets to Ruckus and Finger Lakes Regional.
Speech to Business • Tell them about FIRST and our team. • Show them the brochure about the team and FIRST. • Explain the sponsorship options. • Ask them to complete the Sponsorship Form.
What Patrons Get • Patrons get an ad in the patron book depending on the amount of money that they donate • If they donate enough money they will be able to have their name printed on our shirts or robot • Patron names and website links are posted on our website
Patron Donation Amounts • $ 10--- Line in patron book • $ 25--- ¼ page • $ 50--- ½ page • $ 100-- Full page • $ 200-- Ad and business name on the T-shirt • $ 500-- Ad and name on robot and T-shirt • $5000-- Team sponsor and are a part of team name (ex. Harris)
Donations (other than cash) • Gift Certificates and offers of services may be accepted as donations. • Donations that the team can use instead of cash, will be given monetary credit towards the patron drive at the value of the item to the team as approved by the adult team leaders. This means if the team can sell a $100 item for $50, it is worth $50 to the team. A $25 gift certificate will likely be given $25. • There may be some wish list items that a company can provide instead of cash.
Patron Solicitation Form • If they decide to donate, assist them in completing the Sponsorship Form. • Make sure you get an Ad from them to scan, or they email it to kotoole@harris.com. • Separate the Sponsorship Form. The top half is for the business. You keep the bottom portion. This is a change from last year! • Don’t forget to add your name on BOTH parts of the form!!
Receipts • Tell the businesses that they will be receiving a receipt with our tax-ID number and documentation of their donation • Receipts should be mailed within 4 weeks.
Using the Letter • The letter can be used if the business need to forward information to another person to make the decision to sponsor the team. • Sign the letter! Neatly! • Ask for a date and time that you can come back or call in to follow-up on the decision. Return or call at that time.
Patron Book and Website • Allow the potential patrons to look through last years Patron Book so they know what to expect. • Tell them about our award winning website where their business will be listed. www.penfieldrobotics.com
Tickets to Events • Invite businesses! • Rah-Cha-Cha Off-season competition on November 1, 2008 • Rochester Regional March 5-7, 2009. • Tickets are included in the sponsorship packets. Give the tickets even if the business says “No” to sponsorship.
Newsletters, Events and Demos • Our new (monthly) newsletter will be emailed out to our patrons so they are aware of current team activities. • Interested businesses can be given a robot / team demonstration after championships (mid April) through mid-December.
How It Works – Selecting Businesses • A starting list of businesses in the local are will be created for the team. • Each student may sign up for up to 5 businesses at a time to go present their materials to. • You may add to the list of businesses. • You may select more businesses to contact after you have contacted the original 5 you signed up for.
How It Works – Selecting Businesses • Returning Students get first selection of the businesses they contacted last year. • Siblings of graduating students get first selection of the businesses their sibling contacted last year. • You may not visit a business without signing up first. • You may select more businesses to contact after you have contacted the first 5.
Family and Friends • Students may wish to ask friends or family to donate money towards ads/well wishes for the patron book, but it is better if majority of patrons should be community businesses • Any donation over $200 from a family does not get mention on the T-shirts or Robot, unless the family donation comes from a family business)
Rules to follow • No one should ever go to the same company twice asking for money, this gets annoying for the companies. (that’s why we need to keep track of where everyone goes) • If you pick somewhere to go and can’t do it, let us know or ask a friend to help you out. Handing it over to someone else means they get the money if there is any.
Hints – Selecting the Right Businesses 5 types to consider: • Family connections!! • Small Local Businesses • Franchise stores: chain stores that are owned locally • Large Chain Stores: corporate type stores – CVS, McDonalds, etc. • Large Corporations: Harris, Kodak, Xerox, etc.
Important To Do • Sign all of the Patron Letters at the bottom with your name! • Give the patrons the Patron Letter, the FIRST Brochure, the Receipt from the Sponsorship form. • Make sure to have them fill out the Sponsorship Form, and give you the ad that they want used, have you pick up the ad, or have them mail it to us. • Submit the checks & forms immediately to Mr. Brewer at PHS, or Mrs. Cavaliere at the team meetings.
Hints • It’s okay to bring a friend or parent along to help you. • If the manager isn’t available, schedule a time to come back and leave your materials for them to look over. • Always thank the person who helped you!!! • Close with a firm handshake!
Selling points • Patron books will be distributed throughout the community. • Our robot and t-shirts may be featured on the news. • Invite to our events (Rah Cha Cha Ruckus and Finger Lakes Regional at RIT) and offer Robot Demos. • We will add their name to the Sponsor Page of our award winning website!
The Little Things Count • Dress up!!! Appear professional! • Come up with your own speech. Include things you are working on for the team, why you got involved in the program, etc. Make it personal. It shows you are getting something out of the program. • Be polite!! Try to use terms like Good Morning/Afternoon and Sir/Maim. • Leave the FIRST brochure with them, mention our website. All of these things make you look and sound more professional.
IMPORTANT DATES • Patron Drive Kickoff: 10/7/08 (at team meeting) Students attending will receive packets and have an opportunity to select businesses • Patron Drive Business Signups: Every Tuesday Meeting & via email Kim / Cynette
IMPORTANT DATES • Patron Drive Review (checkpoint 1): 10/28/08 (at team meeting) All students must have signed up for at least 5 businesses and at least visited ONE of them. • Patron Drive Midway: 11/11/08 (at team meeting) All students must have visited half of their required businesses 3(new)/5(returning) OR raised $500. Returning students must have signed up for 10 businesses. • Patron Drive Third Checkpoint - 12/9/08 (at team meeting) All students should have made initial visits to all businesses 5(new)/10(returning) or raised $250 (new) /$500 (returning).
IMPORTANT DATES • End of Drive – 12/30/08 - All Students achievements MUST be complete by this date. • Final Submission - All paperwork and sponsor forms are due by Jan 3rd, 2009 (Kick-off)
Next Meeting • Signups Available again! • Patron Books & Receipts available for Past Patrons • All Documents will be online for download by the next meeting.
Have FUN with this • Go with friends • There is nothing wrong with a little friendly COMPETITION. • Get your whole family involved
