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procurement code Changes Purchasing 101. San Juan College Purchasing Department Director of Purchasing / CPO Frank Cole. Sb-182. 30 Day challenge to Sole Source Purchases above formal bid limit ($60,000), requires posting of intent to purchase on website for 30 days prior to purchase

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procurement code changes purchasing 101

procurement code ChangesPurchasing 101

San Juan College Purchasing Department

Director of Purchasing / CPO

Frank Cole

sb 182

Sb-182

  • 30 Day challenge to Sole Source Purchases above formal bid limit ($60,000), requires posting of intent to purchase on website for 30 days prior to purchase
  • Requires Posting of Emergency purchase within 3 days of purchase

Effective 6/14/13

sb 1821

Sb-182

Willful Violation of the Procurement Code

  • Penalties:
  • 4th DEGREE FELONY!!!

For Purchase of $50,000 or more

  • Misdemeanor for Purchase less than $50,000

Effective 6/14/13

sb 266

Sb-266

Effective 7/1/13

Increases dollar limit of multiple source contracts for procurement of Architectural or Engineering Services to $2,000,000 over a 4 year period, with no one contract over 500,000

sb 340

Sb-340

Effective 6/14/13

Design Build Projects

Eliminates $10 Million Threshold

sb 443

Sb-443

  • Goods & Services – Same limits
  • Small Purchase Limit (Best Obtainable Price)
    • Not more than $20,000
  • Informal Bid Limit (3 Quotes)
    • $20,000.00 - $60,000
  • Formal Bid Limit Over $60,000

Effective 7/1/13

  • Defines Chief Procurement Officer (CPO)
  • Establishes certification and training requirements for CPO
purchasing 101

Purchasing 101

To ensure fair competition;

The Purchasing Staff shall satisfy the needs of the organization while not sacrificing the integrity of the Procurement Process

slide8
State Use Act – Supersedes Procurement Law
    • Advantage for disabled companies
    • No amount too small or too large (Services only)
  • Amounts Over $60,000 – Formal Bid
    • RFP – Well designed process that ensures transparency
      • Include required legal language and scope of work
      • Shall include evaluation criteria and point system for evaluation
    • Evaluation Committee must be formed by Chief Procurement Officer
    • Process must be kept confidential until such time as a contract is entered into with the winning Offeror, then all information becomes public information including evaluation committee notes
slide9
The only exception to RFP process is the use of other government contracts (CES, GSA, WSCA, and other state contracts)
  • What happens when Offeror is selected?
    • Negotiations for contract
    • Contract approval process
    • Sign contract
  • Negotiations unsuccessful or unapproved contract
    • Post unsuccessful bid information
    • Reissue RFP with adjusted scope of work
    • Change scoring criteria, if necessary
    • Original Offeror ineligible - unless scope of work has significant changes
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