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Recording and Maintaining Meal Counts

Recording and Maintaining Meal Counts

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Recording and Maintaining Meal Counts

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  1. Recording and Maintaining Meal Counts Wisconsin Department of Public Instruction Child and Adult Care Food Program (CACFP) Greater than Three (3) Meal Services

  2. Meal Counts • Your agency is reimbursed for the number of meals and snacks it serves to CACFP enrolled children each day • Meal counts must be recorded daily at the time of each meal or snack service, or immediately after • This is called the Time of Service Meal Count

  3. Greater than 3 Meals Record Guidance Memorandum #9C: Recordkeeping Requirements for the Child and Adult Care Food Program http://fns.dpi.wi.gov/fns_centermemos List first and last names of children attending your center in column titled “Name”

  4. Time of Service Meal Count Procedure: Completing Greater Than 3 Meal Counts Billy Sue Beth Henry Keisha Andrew

  5. Time of Service Meal Count Procedure: Recording Meal Counts • Mark the lunch for each child eating on the Greater Than 3 Meals Record • LUNCH:

  6. Time of Service Meal Count: Center Environment • Common Eating Area • Eating in Classrooms

  7. Time of Service Meal CountsWho Will Complete? • Common Eating Area • Cook • Director • Lead Teacher • Eating in Classrooms • Teachers

  8. Compiling Time of Service Meal Counts: Greater than 3 Meals • When tallying meal counts for reimbursement, you must first go • through each daily meal count record and cross off • any meals and snacks that are in excess of two meals and one • snack, or two snacks and one meal per child per day

  9. Compiling Greater than 3 Meal Counts After meals and snacks in excess of two meals and one snack, or two snacks and one meal are crossed off, total each column and record at the bottom of the form 3 0 8 8 7 4 2 1 6 7 4 2 4 0 5 8 6 4

  10. Compiling Greater than 3 Meal Counts Edit checks: • No child is claimed for more than two meals and one snack, or two snacks and one meal per day • Accuracy of all meal counts that will be claimed for reimbursement Have more than one person compile meal counts

  11. Meal Counts Cannot Be… • Based on computerized or manual attendance records • This does not meet the definition of a Time of Service Meal Count

  12. Meal Counts Cannot Be… • Recorded based on children being present and therefore expected to eat a meal or snack • Example: Staff cannot check off meals and snacks they think a child will be eating later on in the day because that child is in attendance that day. Children do unexpectedly leave and/or arrive throughout the day, get sick, decide they do not want to sit and eat a meal, etc.

  13. Adult Meals • Adults may eat meals and snacks with children; however, their meals and snacks cannot be claimed for reimbursement • Do not record adult meals and snacks on the Greater than 3 Meals Record

  14. The U.S Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department.  (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.gov/complaint_filing_cust.html, or at any USDA office, or call (866) 632-9992 to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, D.C. 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.