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2018-19 School Discipline and Attendance (SDA)Training

Learn how to collect, submit, and validate school discipline and attendance data accurately for compliance with state regulations. Understand the purpose of the collection, file layouts, data entry procedures, error resolution, and final certification steps.

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2018-19 School Discipline and Attendance (SDA)Training

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  1. 2018-19 School Discipline and Attendance (SDA)Training Returning Contacts

  2. Content Summary CSI SDA Contact Information Submissions_CSI@csi.state.co.us

  3. Purpose of the School Discipline and Attendance Collection • The School Discipline and Attendance collection contains school level information for (1) the counts of students disciplined based on the type of incident (behavior of the student) and the demographics of the student and the numbers of incidents (2) the counts of students that brought or possessed a firearm and the action taken for those incidents and (3) the attendance information for each school. • For more information on State Statues (22-11-503(3)(c) and 22-32-109.1(2)(b)(IV)) related to SDA Collection: https://www.cde.state.co.us/datapipeline/sdabehaviorstatutesclarification

  4. SDA vs. SPED Discipline

  5. Required Files SDA File Layout and Definitions Document Link: https://resources.csi.state.co.us/2018-2019-school-discipline-and-attendance-file-layout-and-definitions-documents/

  6. SDA Collection Process

  7. SPED EOY Data Collection in 4 Steps Repeat steps 1-3 until data is complete and accurate!

  8. Step 1: Data Collection/Entry What Data to Collect • All students disciplined during the school year • All student attendance info- count of days and partial days Resources Utilized • File Layout and Definition Documents • Data Validations for the SDA Files Resource

  9. File Layout and Definition Documents – CSI Additions https://resources.csi.state.co.us/2018-2019-school-discipline-and-attendance-file-layout-and-definitions-documents/

  10. Data Validation Strategies Checklist for SDA Collection https://resources.csi.state.co.us/data-validation-strategies-checklist-sda-collection/

  11. Where should Data be Entered for SDA? • Data Management System • PowerSchool • Infinite Campus School Discipline and Attendance – PowerSchool Incident Management Quick Entry Guide Infinite Campus – Entering Behavior Events and Resolutions

  12. Where to Enter Data Cont. SDA Attendance Information Setting up your Attendance correctly in your SIS is extremely important in providing an accurate, error free Attendance file for the SDA Collection • Attendance Setup Instructions • PowerSchool Attendance Help File • Infinite Campus Attendance Setup for Administrators

  13. Step 2: Submission to CSI

  14. Step 2: Submission to CSI

  15. Step 3: Error Resolution • Error reports loaded to SDA18-19  Error Reports • CSI Troubleshooting Errors Resource • SDA Errors tab (includes all 4 files)

  16. Example of Using the Troubleshooting Errors Resource

  17. Step 4: Data Review Summary/certification report will be provided once error free Steps to Complete: • Review each tab thoroughly to determine accuracy of data • If accurate, ensure all applicable parties (below) have signed and return scanned version of the signed Certification tab to CSI • School Leader, Data Submissions Coordinator, and Primary Discipline Contact • If errors are found, modify most recent error free files or reach out to CSI for assistance • Changes will be uploaded to the Data Pipeline and a new summary report provided • Once data is accurate, sign and return prior to the due date. Summary reports loaded to SDA18-19  Summary Report Certifications

  18. SDA File Overview

  19. File Overview

  20. Discipline by Action • Count of Behaviors/Allegations per school • Most severe action taken per behavior/allegation (behavior = incident) • Only 1 student/incident reported • Referrals to Law Enforcement reported in addition to most severe action taken if applicable Discipline by Action File

  21. Behavior/Action Issues in PowerSchool • Keep in mind when recording behaviors or actions • Utilize the Incident Management section, not the Log Entries • At least one behavior must be defined for each offender • At least one action must be associated with each behavior • Once all behaviors and actions have been created, they need to be dragged onto the offender (in that order) Discipline by Action File

  22. Discipline by Action – Sample File Discipline by Action File

  23. Discipline by Student Demographics File Discipline by Demographics File

  24. Discipline by Student Demographics File Discipline by Demographics File

  25. Discipline by Demograhic – Sample File Discipline by Demographics File

  26. Firearm (GFSA) Discipline File Firearm (GFSA) Discipline

  27. Attendance Data File Attendance Data

  28. Attendance Data File Attendance Data

  29. Student Total Days Possible Attendance Data

  30. PowerSchool Attendance Setup Issues Attendance Data

  31. Habitually Truant Definition and Counts

  32. Chronically Absent Definiton

  33. Examples of Calculating Chronically Absent Status

  34. No Reportable Incidents

  35. Special Education Disciplines

  36. SDA and SPED Discipline Discrepancies

  37. Disability Data in SIS Infinite Campus

  38. Discipline Reporting in SIS Infinite Campus

  39. Discipline File Review Compare Information To: SPED Discipline (Discipline Action)File

  40. Collection Discrepancy Tips

  41. Timelines and Deadlines

  42. School Timeline

  43. School SDA Deadlines Updated 3/05/19 *Subject to change. The deadline is typically two business days AFTER you receive your error report. The deadlines above assume you receive your error report the day you submit your file. If your last day of school has changed, please submit an updated calendar to us, and we will update your school’s deadlines.

  44. Thank you for Reviewing this Training Contact the Submissions Inbox with Questions: Submissions_CSI@csi.state.co.us

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