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Secretary. UNLV Alumni Association Leadership Development Day March 3, 2012 . Role of Secretary. Assist the president with board governance Robert’s Rules of Order Chapter Bylaws Chapter Policies Keep accurate records of the chapter Orient new board members Prepare annual report.

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Presentation Transcript
Secretary

Secretary

UNLV Alumni Association

Leadership Development Day

March 3, 2012


Role of secretary
Role of Secretary

  • Assist the president with board governance

    • Robert’s Rules of Order

    • Chapter Bylaws

    • Chapter Policies

  • Keep accurate records of the chapter

  • Orient new board members

  • Prepare annual report


Governance
Governance

  • Chapter bylaws

    • Be familiar with the chapter bylaws

    • Bring a copy to each meeting

    • Reference the bylaws when needed

  • Assist the board with policy development

  • Monitor Open Meeting Law compliance

    • Ensure agendas are posted in advance of meeting

    • Make available meeting minutes no later than 30 days after the meeting

    • Record board meetings


Recordkeeping
Recordkeeping

  • Take minutes of board meetings

  • Maintain chapter files

    • Meeting minutes, tracking board member attendance

    • Annual disclosure & agreement forms

    • Annual reports

    • Chapter bylaws

    • Chapter policies

    • Board roster


Orient new board members
Orient New Board Members

  • Before their first meeting, have new board members read and sign the following documents:

    • Board & officer conflict of interest policy

    • Access & confidentiality agreement for volunteers

  • Provide new board members with important chapter documents, such as:

    • Chapter bylaws

    • Board roster

    • Board of director expectations

    • Position description


Year end reporting
Year-end Reporting

Chapter handbook includes a required annual report called, “Chapters in Good Standing” report

Template in draft form

Review and send thoughts to Amy.Bouchard@unlv.edu

First report due Sept. 1, 2012 and will cover activities from July 1, 2011 to June 30, 2012