Notice of award property management
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Notice of Award Property Management. Definitions Equipment VS Supplies. Equipment - Tangible nonexpendable personal property having a useful life of more than one year and an acquisition cost of $5000 or more per unit.

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Notice of award property management
Notice of Award Property Management

Definitions equipment vs supplies
DefinitionsEquipment VS Supplies

  • Equipment- Tangible nonexpendable personal property having a useful life of more than one year and an acquisition cost of $5000 or more per unit.

  • Supplies - All personal property excluding equipment, intangible property.

Examples equipment supplies
ExamplesEquipment & Supplies


  • Vehicles

  • Boats


  • Computers

  • Binoculars

  • Radios

Types of property management
Types of Property Management

  • Property Purchased by Cooperator

  • Federal Loan of Property

Agreement articles
Agreement Articles

The following are articles that include equipment and property language:

  • Article 4 – Cooperator Responsibilities

    • M. Computer Equipment

    • O. Radio Equipment

    • P. Maintain system inventory

    • Q. Inventory Reports

    • X. Providing equipment to perform activities

Agreement articles cont d
Agreement Articles cont’d

  • Article 13 – Title To Equipment

    • Transfer of title

  • Article 17 – Federal Vehicle Management

    • To be used only when APHIS owned or leased vehicles are loaned to or used by Cooperators

  • Article 18 – Buy American Act

    • Purchase of equipment

Property forms
Property Forms

These forms are for Federally Loaned and Used vehicles

  • Report of Transfer or Other Disposition or Construction of Property (Form AD-107)

  • Report of Unserviceable, Lost, Stolen, Damaged or Destroyed Property (Form AD-112)

    The ADODR would be responsible for filling out the forms above.


The ASC has developed specific language to include in agreements when vehicles are being purchased or loaned.

It is important for the ADODR to work closely with their agreement specialist when vehicles are involved so the proper language can be included in the agreement.

Vehicles cont d
Vehicles cont’d

The Agreement Language addresses:

  • Registration and Title Information

  • Property Damage & Personal Injury

  • Property Management & Reports

  • Routine Maintenance & Repair

  • Vehicle and other Property Forms Required

  • Physical Inventory

  • Security and Lost, Stolen or Damaged Property

  • Disposition

Vehicle resources forms
Vehicle Resources & Forms

  • Resource

    • APHIS Motor Vehicle Fleet Management Manual

    • APHIS Personal Property Manual

  • Forms (For Federally Loaned and Used Vehicles)

    • Vehicle Condition Questionnaire (MRP-315-R)

    • Annual Vehicle Inspection Checklist (MRP-65)

    • Daily Vehicle Use Record (OF-108)

Surplus disposition
Surplus & Disposition

These topics will be discussed during the Closeout portion of the meeting.