December 2007

1. December 2007 Conducting a Gap Analysis

2. Safety Management System Elements This is the second month that we are spending on planning the safety process. This month we eill talk about conducting a Gap AnalysisThis is the second month that we are spending on planning the safety process. This month we eill talk about conducting a Gap Analysis

3. Let�s review what we have talked about.

4. SWAMP; NORM; WC? How did your site rate? When you returned to work did you see things that you could change? Do you think your company is ready for the next step?

5. Safety Policy The corner stone of the SMS Outlines Duties, Roles and Responsibilities for safety Does not contain safety rules Is the document that defines the company philosophy toward safety

6. �If you don't know where you are going, you are certain to end up somewhere else.� Yogi Berra

7. Two Types of Planning Project Planning Long Range Process Planning

8. Fourth Installment in the Safety Management Series � Conducting a Gap Analysis

9. What is a Gap Analysis? Systematic analysis of the strengths and weaknesses of the safety management system Can be conducted by internal resources Is most effective if done by outside resources Remember Doug Cavin said he had an outside resource � SAIF come in and analyze his safety systemRemember Doug Cavin said he had an outside resource � SAIF come in and analyze his safety system

10. What Does a Gap Analysis Look Like? Takes many forms Should be quantifiable Should contain a number of possible solutions Must take the company culture into account Must be designed to work within the resource boundaries

11. What Will be Reviewed Incident Data Near Miss Data Workplace Inspection Data Outside Resource Data http://www.census.gov/epcd/www/naics.html http://www.bls.gov/iif/oshsum.htm#04Quartile%20Data Data from Similar Industries or Businesses Written Procedures

12. Using the Gap Analysis Data Look for activities to fill the holes noted Develop objectives to address these activities Get management support to improve the situation

13. Guest Speakers Terry DeForest, Safety and Loss Control Consultant, Associated General Contractors John Feldman, CSP, CIH, PE EH and S Engineer, URS Corporation

14. Loss Control SurveyIs there a plan in place? Management Commitment Employer/Employee responsibilities Hiring Procedures Employee Orientation Training (task specific/site specific) Disciplinary Policy JSA Toolbox/Tailgate Meeting Hazard Communication Emergency Action Plan Required Postings Drug/Alcohol Program Safety Committee Accident/Incident Inv. Return-to-Work Program Employee Sign Off Specific Code Requirements

15. Operations Operations Primary type of work Other work Process description Business cycle/ season/future expansion/reduction Unique operations Other relevant data

16. Exposures and Controls Primary exposures (top 3 to 5) Primary sources for traumatic injuries Biggest potential risk for musculoskeletal injuries Unique exposure Catastrophic Accident Risk Most likely situation that would cause this Key methods/techniques to control exposures Management programs and practices used to create safe and healthful work environment Implementation and effectiveness of programs Effectiveness of work practices

21. Summary Gap analysis is the systematic analysis of the safety management system Takes many forms but should be quantifiable and contain a number of possible solutions Review data Look for activities to fill the holes Develop objectives for the activities Get management support

22. Next Month Session Five will deal with the role that Safety Policies and Procedures play in an effective Safety Management Process.

23. Merry Christmas and Happy New Year! See you all in January 2008!