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Safety Coordinator Webinar. Safety Coordinator Webinar Agenda Introductions Current Issues/EH&S Projects New Form: Emergency Action and Fire Prevention Plan Summary of UCCE Safety Program Reviews Regulatory Update Online Training Availability UC Ready Closing Items. Introductions

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Safety Coordinator Webinar

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    1. Safety Coordinator Webinar

    2. Safety Coordinator Webinar • Agenda • Introductions • Current Issues/EH&S Projects • New Form: Emergency Action and Fire Prevention Plan • Summary of UCCE Safety Program Reviews • Regulatory Update • Online Training Availability • UC Ready • Closing Items

    3. Introductions • EH&S team • Brian Oatman ( 530-752-6024 • Richard Smith ( 530-752-4165 • Mark Barros ( 530-752-3933 • Thor Benzing ( 530-400-5629 • David Alamillo ( 530-752-7968 • Risk Services • Linda Harris ( 530-752-7481

    4. Current Issues • Changes in safety programs due to ANR restructuring • Update IIPP Templates • Injury Reporting / Workers Compensation • Revising EH&S Policies & Procedures to Guidelines • Former REC-specific policy and procedures • Update for regulatory changes • Most will be inclusive of all ANR units • Use of ANR Safety Coordinator Collaborative Tools group • Discuss issues with your fellow Safety Coordinators • Post useful documents • Share regulatory information (Cal/OSHA Reporter)

    5. Be Smart About Safety • 2009/10 program • Nearly 300 separate requests • 41 CE locations, 8 RECs, 7 other units • $100,000 of projects approved • 25% of funding to ergonomic improvements • Similar funding for 2010/11 year • Expect call for requests in October • Please send any big project ideas • Projects need to improve employee safety – reduce the likelihood and/or severity of injuries • Funds cannot be used for replacement of general operating supplies or personal protective & safety equipment which is required by law

    6. ANR EH&S Orientation Training • Requested by REC Superintendents and Office Managers • Encompasses all ANR employees, students, volunteers, outside investigators • Training in two phases: • General orientation and • Comprehensive for specific position- or activity-related duties and tasks, including tools, equipment, machinery, policies, procedures, environments • Document provides links to available EH&S and UC Davis online safety training materials and information

    7. ANR EH&S Orientation Training

    8. 4-H YDP Camp Safety Guidebook • Derived at the request of 4-H Statewide Office and ANR Risk Services • Incorporates new state regulations for “Organized Camps” • Initial step: conducted 4-H camp survey • Guidebook document incorporates templates for Camp Health Care Plan, Emergency Plan, Vector Control Plan, and other required plans • Project oversight provided by 4-H Policy Advisory Committee • Document printed and made available online during April 2010 • Follow-up step: obtain feedback on work product by conducting online survey of usefulness to 4-H YDP camps

    9. New Website • Revised with the new Sitebuilder 3.0 Tool provided by ANR Communication Services

    10. New Website • Layout/format • Quick links at bottom • Added a twitter feed containing safety updates • New pages/features • Emergency Management • Safety Coordinator page (Good for new SCs) • FAQs

    11. New Website • Training Info • New online courses available linked from our site • List of courses is also on our site • Must have a UC Davis sign in to access. • New training videos • Most videos are on DVD but some are online • If you know of a resource, tell us

    12. New Website • In the past year we have added • 11 new Safety Note • 8 new Clover Safe Notes • Updated guidelines (On going) • New Camp Safety Guidebook

    13. Self-Audit Guidance • Give guidance to locations so that they can perform their own program reviews • Accompanied with a sample program review report form

    14. New Emergency Action and Fire Prevention Plan (EAFPP) • Why: • Needed to update existing Building Evacuation Plan to also include the Fire Prevention Plan regulations. • Plan Complies with Title 8, Section 3220 & 3221

    15. New Emergency Action and Fire Prevention Plan (EAFPP) • How it works: • Fill in just like the old Building Evacuation Plan or IIPP • Adds fire prevention information to the plan • Additional responsibilities to some employees during an emergency • Lists of emergency equipment location and maintenance • Your goal: Complete new EAFPP by Jan. 2011 • We will help you in anyway we can!!!

    16. Summary of CE Program Reviews • The Safety Program Review complies with Cal-OSHA Injury and Illness Prevention Program requirements. (CCR/Title 8, Section 3203) • This summary addresses program reviews conducted by the ANR EH&S office between January 2009 and July 2010. • Nine CE facilities were visited with a total of 108 violations/discrepancies observed during the reviews.

    17. Summary of CE Program Reviews • The top 5 violations observed are: • POSTINGS • A. Evacuation Map without contacts included • B. Tractor operator rules not posted • C. No warning sign for low voltage fence posted

    18. Summary of CE Program Reviews • Two violations tied for second place. • ELECTRICAL • A. Outlet within 6 feet of water source without a GFI • B. Electrical power cord damaged • C. Power strips are connected together

    19. Summary of CE Program Reviews • 2. FIRE SAFETY • A. Access to fire extinguisher is blocked • B. Fire extinguisher is not provided as required • C. Annual fire extinguisher inspection not current

    20. Summary of CE Program Reviews • Two violations tied for fourth place. • RECORDS • A. Documentation of training is not complete • B. Documentation of pre-shift inspections of tractors is not available • C. An inventory of chemicals is not available

    21. Summary of CE Program Reviews • 4. SECURE STORAGE • A. No retainer for materials stored over six feet in height • B. Cabinets and book cases not secured to the building for seismic safety • C. Materials stored to the ceiling in violation of Fire Code

    22. Summary of CE Program Reviews • CONCLUSION: • ANR EH&S has a goal of providing a program review at each CE facility every five years • Please make a request if your office would like to have EH&S conduct additional annual program reviews • Remember…A program review is required at least annually by Cal-OSHA • You can use the forms from the ANR EH&S website to conduct an annual program review

    23. Heat Illness Prevention Update • From 1991 through 2000, approximately 2,000 heat-related fatalities occurred and about 25,000 heat-related illness occurred during the same time • In order to reduce our exposure to a potential heat-related illness, and comply with regulations, any employee who works outdoors needs the following: • Written plans and training materials related to heat illness • Training on the signs, symptoms and risk factors for heat illness • Access to a shaded area • Access to drinking water (one quart per employee per hour)

    24. Heat Illness Prevention Update • CCR/8-3395: Heat Illness Prevention in Outdoor Places of Employment • The Cal/OSHA Standards Board has adopted recommended revisions to the state heat illness prevention standard • The revisions include: • “Shade up” provisions when temperatures reach 85oF and “high-heat” procedures at 95oF • Clarifies what constitutes a “shade break” and creates exemptions from the shade-up for employers for whom it is not feasible to provide an alternative

    25. Heat Illness Prevention Update • SHADE UP provisions are required when the temperature exceeds 85oF • The employer shall have and maintain one or more areas with shade at all times while employees are present • The amount of shade present shall be at least enough to accommodate 25% of the employees on the shift at any time • Employees must be able to sit in a normal posture fully in the shade without having to be in physical contact each other • The shade area shall be located as close as practicable to where employees are working

    26. Heat Illness Prevention Update • HIGH-HEAT procedures shall be implemented when the temperature equals or exceeds 95oF and include the following: • Ensuring that effective communication by voice, or electronic means is maintained at the work site to contact a supervisor when necessary • Reminding employees during the work shift to drink plenty of water • Close supervision of new employees by a supervisor or designee for the first 14 days of employment • REMEMBER • Employees shall be allowed and encouraged to take a cool-down rest in shade for a period of no less than five minutes at a time when they feel the need to do so

    27. UC Ready: A Continuity Planning Tool • UC ANR faces a variety of risks ranging from natural disasters to localized emergencies • By taking steps to manage risk, we can: • Reduce our chances of loss • Create greater stability • Protect our resources • A University of California system-wide effort was launched to increase “event-readiness,” this is UC Ready

    28. UC Ready: A Continuity Planning Tool • Continuity planning is… • How to stay in business in the event of a disruption or disaster, either localized or regional • Planning for the work that must continue, when the usual resources (staff, facilities, etc.) are not available • Strategic planning to ensure an organization is prepared to continue its mission-critical functions when an adverse event occurs • Different from Emergency or Disaster planning, in that it is used once life and safety are secure and is used to help you to continue or resume business operations

    29. UC Ready: A Continuity Planning Tool • Through Continuity Planning we can • Identify the impact of potential losses • Formulate and implement viable recovery strategies • Develop recovery plans that ensure continuance of our critical services and functions in the event of an emergency, disaster, or disruption • Create a disaster-resistant and disaster-resilient institution, with effective crisis and consequence management capability

    30. UC Ready: A Continuity Planning Tool • UC Ready characteristics: • Online planning tool • Form-based with drop-down menus and fill-in-the-blanks • Built in step-by-step guidance • No need for prior experience is needed • UC Ready plans identify: • Critical Functions • Information and Strategies • Essential Personnel • Planning Strategies • Action Items

    31. UC Ready: A Continuity Planning Tool • We will begin work in Jan. 2011 on plans for the CE locations • We will contact County Directors to provide information about this process • For information on our Emergency Management program, Continuity Planning, and UC Ready: • Visit our website: • David AlamilloEmergency & Continuity Planner 530-752-7968 •

    32. Closing • UC Systemwide Survey of EH&S Policy • Looked at implementation and understanding of UC EH&S Policy • Results • How do we improve – reach next level? • Measure safety performance and set goals • Establish safety in all job descriptions and performance evaluations • Health & safety are “owned” by all staff

    33. Closing • Reminder – please tell us about any regulatory inspections • What else do you need to succeed as Safety Coordinator? • Do you want future webinars on specific, detailed topics? • What topics? • Questions?