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Lawrence Berkeley National Laboratory Integrated Safety Management Systems Review August 8-9, 2006 Work Planning and Authorization. John Seabury Environment, Health and Safety Division.

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john seabury environment health and safety division

Lawrence Berkeley National Laboratory Integrated Safety Management Systems ReviewAugust 8-9, 2006Work Planning and Authorization

John Seabury

Environment, Health and Safety Division


Work Planning and Authorization Processes (including hazard analysis) are covered in LBNL’s Health and Safety Manual PUB-3000, Chapter 6 “Safe Work Authorizations”

“As part of the work planning process, principal investigators, managers, and supervisors (work leaders) are required to consider what hazards, risks, and concerns are present, and to implement appropriate controls.”

work planning hazard analysis and authorization
Work Planning, Hazard Analysis and Authorization
  • Three levels, differentiated primarily by the extent of collaborative review
    • Line Management
    • Formal
    • Facility-based
line management
Line Management
  • Tasks are planned and reviewed internally within the Division, review/authorization processes are externally reviewed.
  • Work and hazards are known and typical with routine precautions. “Journey” level workers are expected to be familiar with work/hazards.
  • Work is defined in the Division’s ISM Plan.
  • Review/approval process varies depending upon the Division.
line management cont
Line Management (cont)
  • Research
    • Internal safety review documents/processes
    • User Facilities have very formal review/approval systems in place
    • Especially important for offsite field work
  • Operations and Maintenance
    • Planning/Review/Authorization contained within the Maximo work planning/scheduling system
  • Construction by External Contractors
    • Contractor must submit EH&S plan, reviewed and approved by LBNL. Contractor designates responsible Safety Supervisor. LBNL does quality assurance inspections.
  • Additional work review is external to the Division but internal to LBNL.
  • Planning process determines that work contains elevated or unusual hazards that require additional controls.
  • Work may be typical work that is higher intensity, or it may be more inherently hazardous.
  • Review may be by Subject Matter Experts or may be by peer review committee.
formal cont
Formal (cont)
  • Research: Radioactive materials (RWA, SSA), biological materials (BUA), reactive chemicals, high pressure or stored energy (AHD)
  • Construction/O&M: High value lifts, demolition of contaminated structures/equipment, work on energized conductors/equipment
    • Maximo planning process may designate external reviews
  • Work requiring Formal Authorizations, including “trigger levels”, is listed in PUB-3000, Chapter 6, Appendix B
f acility based
Facility- Based
  • Review and approval is by agency or body external to LBNL.
  • The work authorized is an aggregate of operations within a “facility” rather than upon a particular task or operation.
  • Planning/authorization process is dictated by the agency granting the permit.
  • Authorizations are typically managed by EH&S as an institutional function.
facility based cont
Facility- Based (cont)
  • Examples of Facility-based Authorizations:
    • Air Permits (BAAQMD)
    • Treatment, Storage and Disposal Facility (Calif. DTSC)
    • Wastewater Discharge (City of Berkeley)
    • Storm Water Pollution Prevention Plan (Regional Water Quality Control Board)
  • LBNL tailors work planning and authorizations according to the work being performed.
  • For routine work, the degree of formalization of the planning/authorization processes is dictated by the type and variety of work and the Division’s internal procedures.
  • For increased hazard work, planning and authorization become increasingly structured.