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Accountability, Data, Improvement Plans

Accountability, Data, Improvement Plans. Data comes from which year? Institutions first received reports in January of 2010. We were operating in the 2009-2010 year at that time. Data loaded in tables on the web portal for performance 2008-2009 Language says “Current year” (2008-2009)

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Accountability, Data, Improvement Plans

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  1. Accountability, Data, Improvement Plans

  2. Data comes from which year? Institutions first received reports in January of 2010. We were operating in the 2009-2010 year at that time. • Data loaded in tables on the web portal for performance 2008-2009 • Language says “Current year” (2008-2009) • 1P1, 5P1, 5P2 • Language says “Previous year” (cohort from 2007-2008) • 2P1, 3P1, 4P1

  3. Accountability Performance Measures

  4. Data element dictionary AHEIS Reference manual for student information system

  5. DATA IP Step 1: Document data performance • DUE: July 15, 2010 • ADHE will provide a series of suggested data areas to review. • Areas of review include data integrity, data sources, and data analysis. • A summary of data findings must be created for which root causes will be explored in Step 2-Identify Root Causes.

  6. DATA IP Step 2: Determine root causes for dataissues • September 30, 2010 (portal entry) • ADHE will provide a series of potential root causes for consideration; institutions should use this as a beginning point and customize for local campus conditions. • Areas of review include staffing, training/knowledge, internal data process, and technical infrastructure. • A summary of root cause findings must be created so that they can be addressed in Step 3-Implement Solutions.

  7. Identify Root Causes Possible Causes • Training/Knowledge • Lack of training and knowledge concerning data reporting for Perkins • Wrong individuals involved in current training • No job aid available for reference concerning data needed • Inaccurate training • Timing of training not conducive • No check for understanding or measurement of objectives

  8. Identify Root Causes Staff • Insufficient staff for data reporting and integrity • Staff skill level inadequate for data reporting

  9. Identify Root Causes Technical Information • Staff unaware of data reporting requirements • Software modules for student data insufficient for accurate reporting of all data needed • Reporting to ADHE inaccurate

  10. Identify Root Causes Internal Data Processes • Lack of documented (ie. Flow chart) process for data reporting • No checkpoints to ensure data integrity • No “responsible parties” to go to for reporting of data at these checkpoints • Not meeting deadlines necessary for data reporting

  11. DATA IP Step 3: Implement solutions to correct data issues • December 1, 2010 (in time for use in CAR) • ADHE will provide a series of potential areas appropriate for use of Perkins funds in PY 2011-12. • Areas for potential funding include professional development, resources, and hardware/software. • A summary of improvements to be funded must be created so that they can be address in the 2011-12 Annual Plan. • Improvements can be addressed in PY 2010-11 if amendments can be made. • Process related data issues must be corrected by December 31, 2010 so that data is correct going forward. • Activities funded should be submitted under 6P1-All Indicators.

  12. Select Best Solutions Professional Development • Identify and engage pertinent staff for professional development • Schedule and execute professional development • Document process for sharing with positions • Investigate other institution’s processes • Evaluate professional development for meeting objectives • Staff accountability charts/calendar

  13. Select Best Solutions Resources • Hire staff for specific data related tasks • Designate personnel for duties • Involve administration in meetings/trainings • Electronic/print job aids, calendars, reminders • New reports from IT dept for self-check

  14. Select Best Solutions Hardware/Software • Develop new sources of data (surveys) • Purchase additional student reporting software modules • Implement programming changes to enhance current system

  15. DATA IP Step 4: Implement Solutions • April 30, 2011 amendment deadline for 2010-11 funds May 31, 2011 annual plan deadline for 2011-12 funds • ADHE will provide a series of potential root causes for consideration; institutions should use this as a beginning point and customize for local campus conditions. • Areas of review include staffing, training/knowledge, internal data process, and technical infrastructure. • A summary of root cause findings must be created so that they can be addressed in Step 3-Implement Solutions.

  16. Implement Solutions Possible Sources for Solutions: • Perkins Funded • Activity budgeted in Program Year 2011-2012 • Institution Funded • Activity supported by institution • 2011-2012 • Annual plan to include only Perkins funded activities; improvement plan may detail other sources of funded activities

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