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How AtTask and Loyola Slayed the Work Management Beast

How AtTask and Loyola Slayed the Work Management Beast. Ty Kiisel Manager, Social Outreach AtTask. Scott Sax Associate Director, PMO Loyola University Maryland. Agenda. Project Management & Work Management Loyola’s story The Paradigm Shift. The Roots of Project Management.

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How AtTask and Loyola Slayed the Work Management Beast

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  1. How AtTask and Loyola Slayed the Work Management Beast Ty Kiisel Manager, Social OutreachAtTask Scott Sax Associate Director, PMOLoyola University Maryland

  2. Agenda • Project Management & Work Management • Loyola’s story • The Paradigm Shift

  3. The Roots of Project Management

  4. Gartner Predicts: “By 2014, organizations will invest 30% less time and money in traditional IT project management than in 2010.” Audrey Apfel Managing Vice President and Gartner Fellow Emeritus February 24, 2010

  5. Is it really a project? Iterative Approaches Programs & Traditional Projects “Change Operations” Repeatable Projects & Managed Work Audrey Apfel “Be Prepared for the Future of Program and Portfolio Management” February 24, 2011

  6. Is there a better way to get work done?

  7. Loyola’s Story Competing priorities Not enough time Too many projects at once Resources stretched thin

  8. The Project Portfolio

  9. 8 hours in the work day • A Person’s time divided by: Operational Work Overhead Work Project Work

  10. Here comes AtTask!

  11. Estimating Time

  12. Project Time

  13. Resource Estimating

  14. Tracking Time

  15. Paradigm Shift Seeing the same information in a different way

  16. It’s About People • Command-and-Control Management Methodologies Aren’t Effective • Project information that’s untrustworthy • An overly structured work environment people dislike • Frustrated project teams whose work often goes unrecognized Players or Pawns?

  17. It’s About People • Key Drivers to Team Member Engagement • I’m empowered to do what I do best • I have the tools I need to do my work right • I’m recognized for my contributions • I know what’s expected of me

  18. It’s About People Commitment Accountability Sense of Ownership Better Communication

  19. Democratized Work • Maximum buy-in • Promotes Involvement • Effective Collaboration • Empowers self-direction • Increases innovation and creativity

  20. Work Management: Order out of Chaos

  21. Work Management

  22. Questions? Scott Sax Associate Director, PMO Loyola University Maryland sssax@loyola.edu Ty Kiisel Manager, Social Outreach AtTask, Inc. Ty.kiisel@attask.com

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