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SGML to XML: The Decision and Migration Strategies

SGML to XML: The Decision and Migration Strategies. Seattle, Washington March 13, 2002. David Brown Multimedia Publishing Division Internal Revenue Service. Presentation Topics. Lessons learned IRS publishing systems today. Lessons Learned.

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SGML to XML: The Decision and Migration Strategies

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  1. SGML to XML: The Decision and Migration Strategies Seattle, Washington March 13, 2002 David Brown Multimedia Publishing Division Internal Revenue Service

  2. Presentation Topics • Lessons learned • IRS publishing systems today

  3. Lessons Learned • Business process reengineering should be the driver • Get early buy-in from users and executives • Implement SGML solutions in modules • Commit resources to support your authoring community

  4. Lessons Learned cont. • Don’t take your project too personally • Use native SGML/XML editing software for complex documents

  5. Native SGML/XML Editors • Validate data interactively • Have the sophistication for creating complex documents • Expedite training of new authors • Reduce production time and save costs • Minimize potential bottlenecks

  6. Publishing Architecture Core Repository Published Products Submit Internet Product Files PDF SGML XML EPS Shared File System Intranet CD’s On-Demand Print Product Info File Name File Type Revision etc. SQL Data Base Traditional Print Fax

  7. Publishing Architecture

  8. SGML/XML Development Lifecycle • Analysis • Design • Implementation • Evaluation

  9. SGML/XML Publishing Systems • Taxpayer Information Publications (TIPS) • Tax Forms Instructions • Internal Revenue Bulletin (IRB) • Internal Revenue Manual (IRM) • Frequently Asked Questions (FAQ)

  10. TIPS and Instructions Timeline • SGML Conversion • Arbortext Editing • DCF Script Composition • 1995 INSTR. • Pager Composition • SGML Open Tables • 2000 • 1988 • Writerstation • SGML • Editing • MS-DOS • 1986 • SGML • CONVERSION • 1996 • Arbortext • SGML • Editing • 1997 • DCF • Script Composition • 2001 • Pager Composition • Web based Submission • SGML Open Tables • Topic Maps TIPS

  11. Topic Map Prototype

  12. Topic Map Prototype

  13. Topic Map Prototype

  14. TIPS and Instructions - Training and Support • 1 week training course • 1-on-1 coaching • SGML Support Group • On-line tag library

  15. IRM Timeline 1995 Convert Publishing Database to SGML 1993 IRM Automation Prototype 1997 Arbortext SGML Editing (Partial) 2000 Servicewide Policy, Directives & Electronic Research Division (SPDER) Established 2001 SGML Only files accepted for update

  16. IRM Training and Support • Train-the-trainer SGML classes • IRM writers workshop prerequisite to SGML training • Author training classes nationwide • Helpdesk and website

  17. Frequently Asked Questions HTML code for website OLD Author 200 FAQ MS-Word Review and Approval Edit content for Internal applications • Process XML • IRS website • Internal apps. • CD-ROM • Intranet N E W Author 800 FAQ XML Review and Approval

  18. Frequently Asked Questions

  19. Internal Revenue Bulletin CURRENT • Publishing Office • Transcribes info from submission forms • Assigns sequence numbers • Arranges items in IRB Part number sequence • Marks up manuscript for print contractor • Manually prepares indexes, finding lists, and highlights • Author • Unstructured word processing • Submission forms - (paper) Review and Approval • Print Vendor • Enters data into desktop publishing system • Composes galley proofs for review and final copy

  20. Internal Revenue Bulletin XML -FUTURE • Publishing Office • Receive XML articles and submission form • Edit and identify articles for next issue • Automated IRB assembly including front matter, highlights, indexes, finding lists • Author • Form based authoring tool and submission form Review and Approval • Composition • Automated galley proof and/or full page composition

  21. Internal Revenue Bulletin

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