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The remarkably simple solution to system integration and document management challenges

The remarkably simple solution to system integration and document management challenges. What is PrintBOS?.

gwendolyn-fuller
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The remarkably simple solution to system integration and document management challenges

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  1. The remarkably simple solution to system integration and document management challenges

  2. What is PrintBOS? . Enterprise Document Management Solution. Integrates and processes document output from all applications. Produces dynamic forms output in accordance with user requirements Print Document Design & management e-forms ERPSystem Mainframe Fax CRM iSeries  PDA Unix AccountingFinance E-Mail Legacy Linux SMS Archive Web Windows Document input Scanned Files

  3. PrintBOS Enterprise Output Management Solution E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  4. Plain Paper Printing • Tranforms Raw data into dynamic business documents ready for printing • Prints to any printer that supports the standard PCL • Utilises plain paper printing, no need for pre-printed stationery • Supports full graphics and multiple fonts E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  5. E-Mail Server • MAPI/SMTP-compliant e-mail server • Regular mail features for the user: • With regular address • Mails placed in sent mail • Send notification • All standard attachment formats: • PDF, TIF, WMF, EMF, JPG, BMP, or PCX • Raw text addition from different sources to the e-mail message including HTML E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  6. Fax Server • Works with standard fax servers: • FACSys, ZetaFax, FAXport, WinFax Pro, right fax • User-designed fax from user’s account • Attachment insertion: • Graphic elements • Signatures • Cover page • Automatic fax retrieval and dialing E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  7. Cheque Printing • Special fonts support (CMC7 and OCR-A & B) • Magnetic ink (MICR) support • No need for pre-printed paper • Simplified administrative security procedures • Optional security hardware and software support E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  8. Mobile Technology • Supports GSM and CDMA • Text messages are sent to registered mobile phone numbers • Can be used for notification of changes to documentation and business process E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  9. Labels and Barcode printing E-mail Server Cheque Printing • Enables conversion of data to advanced barcode formats: • No need for another specialist barcode application or printing solution • Can Integrate and print on standard documents or customised labels • B&W, coloured, one & two-dimensional standards supported Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  10. Data integration & multiple applications • Data integration and manipulation with ERP CRM, PDM and other enterprise applications • Integration of several data sources into one dynamic form. • PrintBOS can access multiple applications on multiple hosts • Provides operational flexibility. E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  11. Web-based Archive • Automatic electronic storage of all documents produced, • Various electronic formats of storage: • User-defined file system per template • Internet Explorer access with smart database indexing for easy search and retrieval • Massive savings on; operations, storage, process and retrieval of documents E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  12. Document input from external sources E-mail Server Cheque Printing • Automate the process of scanning and organising large numbers of documents. • Dynamic Forms Processing allows you to automatically extract index information. • Allows mapping of index fields to fields in the PrintBOS Archive server database. • Can be configured to create new records or update existing ones in the PrintBOS Archive or another database. Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  13. PrintBOS Digital Signature – General Workflow Solution E-mail Server Cheque Printing • 1. Design - Mark place holders for signatures, identification of persons and their priority to sign. • 2. Output - PrintBOS Server process the raw data and outputs PDF document for signatures. • 3. Sign - Authorised personnel view the PDF document, and sign one after each other by their priority • 4. Distribute - Signed & Certified PDF is released from PrintBOS for distribution by: Print, Fax, Email, and Archive. Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  14. PrintBOS Preton Consumables cost savings module • New innovative software module for ink and toner savings in organisations • Savings of 25-45% for: • Inkjet printers • B&W laser printers • Central control, seamless to users • No quality reduction • Accurate measurement of printing costs E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  15. PrintBOS Centralised Management • Web enabled interface for PrintBOS management and administration • Can provide the printer status before and after operation • Shows information on all events including error handling to make support more efficient • Log view tracer for detailed local and remote debugging • Stop job mechanism - stop the engine from printing if output is corrupted - email the event to the administrator or user - job will be held in the queue until the problem is fixed E-mail Server Cheque Printing Fax Server SMS Messaging Internet WAN LAN LAN Printer Avery & Label Printing Client Access (Search, View, Queue, Event-log) Network and/or Production Printer Remote Site Printer Electronic Archive Host Systems and applications

  16. ERP complimentary solution • Integration with leading ERP Systems • Swift printers addition • PrintBOS server is the interface to any new printer • Full control of the Printers capabilities • Easy forms design • Short training, no ERP knowledge required • Quicker deployment of new forms and forms changes • Customer maintainable forms • All fonts and European languages supported • Even if not installed on printers • Data integration and manipulation • With existing Legacy systems and other enterprise applications

  17. ERP complimentary solution • Conditional & Dynamic formatting • Incorporates business process intelligence into forms output • Customised forms output dependant on recipient • Requires fewer forms templates per document type • Consistent brand expression • Multiple destination document routing • Fax, email, SMS, Print, PDF creation and archive from one form • Flexible routing options, document, user, group, queue, recipient • Centralised management and control • Allows instant global updates to all forms • Changes can be made instantly without interruption to the business • Automatic notification of events

  18. Stream-in XML Samples…

  19. Data Manipulation Samples…

  20. Scripts for Advanced Usage Samples…

  21. Barcodes Samples…

  22. Data Integration Across Applications Samples…

  23. The Design Tool

  24. The PrintBOS solution • The PrintBOS Server has genuine document management capabilities • Enables all business documents to be managed from one central location. • Provides enhanced electronic output, for printing, document archiving and electronic distribution. • Improves the business workflow processes. • Increased Efficiency • Increased Cost Saving • Increased Productivity • Better Communication

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