introduction l.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
Introduction PowerPoint Presentation
Download Presentation
Introduction

Loading in 2 Seconds...

play fullscreen
1 / 28

Introduction - PowerPoint PPT Presentation


  • 97 Views
  • Uploaded on

Introduction. 2. Writing the RFP – Process and Procedure. Process and Procedure: Request for Proposals (RFPs). Process and Procedure. Program Design and Delivery. Two Sides of RFP. The Two Sides of an RFP. What is it?. The Two Sides of an RFP.

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

Introduction


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
introduction

Introduction

2. Writing the RFP – Process and Procedure

Process and Procedure: Request for Proposals (RFPs)

two sides of rfp

Process and Procedure

Program Design and Delivery

Two Sides of RFP

The Two Sides of an RFP

what is it
What is it?

The Two Sides of an RFP

  • How, when, and where responses should be sent
  • Defines contracting terms and conditions
  • Boilerplate language
parts
Eligible Bidders

Submission and Format Instructions

Budget Instructions

Terms and Conditions

Attachments

Appendices

Parts

What is Process and Procedure?

  • RFP Process and Timeline
  • Contact Person(s)
  • Program Period and Funding Levels
  • Program Management Requirements
  • Q & A Process/Bidders’ Conference
contact person

Contact Person

Contact Person
  • Identify person at funding agency
  • Include:

Name:

Address:

Phone: ( )- Fax: ( ) -

Email:

Preferred method of contact:

timeline
Timeline

RFP Process and Timeline

Outlines the timeline for the submission process and for award notification

timeline7
Timeline

Time is of the Essence

The process of preparing, releasing, reviewing, and evaluating the RFP can take up to 10 months.

timeline8

A Sample Timeline:

Timeline

Preparing and Releasing the RFP

timeline10

A Sample Timeline:

Timeline

Reviewing, Evaluating and Contracting

writing
Writing

Time to Write the RFP!

funding
Funding

Program Period and Funding Levels

Outlines….

  • Amountand distribution of available funds
  • Start and end date of funding period
  • Any contingencies attached to funding
management requirements
Management Requirements

Program Management

Fiscal and administrative operations and reporting requirements

management requirements14
Management Requirements

Program Management

You should include details about your expectations for the following:

  • Management information systems (either the specs or the specific system)
  • Who is responsible for data entry
  • Mandatory reporting requirements
  • Data collection methods
  • Record keeping requirements
  • Allowable subcontracts
  • Contract monitoring and evaluation processes
eligible bidders
Eligible Bidders
  • Provides a list ofeligible service providers and/or the criteria that make service providers eligible to apply
  • Includes information on lead agencies and subcontractors if applicable
  • Lists specific organizational requirements
bidders conference
Bidders’ Conference

What is it?

  • Meeting to answer questions about the RFP
  • Often mandatory for bidders
  • Can be held more than once
bidders conference17
Bidders’ Conference

Bidders’ Conference and Q&A

Include in the RFP:

  • Location, date, time; whether attendance is mandatory
  • Process and deadline for question submission
  • How questions will be answered (website, e-mail, handouts at meeting etc.)
bidders conference18
Bidders’ Conference

Bidders’ Conference Do’s…

Do…

  • Have everyone provide name and contact information when they sign in
  • Stick to the topic of the RFP
  • Permit follow-up questions and keep a record of them
  • Summarize questions and responses in a report and distribute them to attendees or post on a website.
bidders conference19
Bidders’ Conference

And Don’ts…

Don’t…

  • Show any favoritism in responding to questions
  • Socialize with any of the potential vendors
  • Hide potential conflicts of interest
format and submission
Format and Submission

Format and Submission Instructions

Specifies

  • what the proposal should look like (format)
  • how it should be turned in (submission)
format
Format

Format Instructions

  • Single or double spaced?
  • Spacing of tables
  • Font size
  • Margins
  • Page limits, including what is excluded from page limits
  • Stapled or not?
submission
Submission

Submission Instructions

  • Hard copy? If yes, how many?
  • Email?
  • CD-ROM?
  • Due date AND time
  • Arrive by or postmarked by?
budget instructions
Budget Instructions
  • Provides detailed information for bidders to develop project budget
  • Includes:
    • A how-to guide to develop a budget
    • Allowable and unallowable costs
    • Budget forms
slide24

Terms and Conditions

Explains contractual obligations, regulatory compliance issues, and operations standards

attachments
AttachmentsAttachments

Contains any required forms:

  • Signature page
  • Budget forms
  • Proposal checklist
  • Program planning form
  • Letters of commitment
appendices
Appendices

Appendices

Includes additional information for bidders:

  • Reference materials
  • Sample contract
  • Definitions of terms/glossary
slide27

A) Data collection methods

B) Contract monitoring processes

C) Bidders' conference

D) Attachments

E) Program design

Submit

Quiz

Quiz: Program management requirements in the RFP include information about:

Correct! Management requirements include fiscal, administrative, and reporting requirements.Click anywhere to continue.

Try again

last slide

Advance to Next Lesson

Return to Focused Futures website

Return to Focused Futures website

Last Slide