Maximizing IDEA Funding for Comprehensive Special Education Support

1. Fiscal Resources2013-2014 Central Intermediate Unit #10

2. Fiscal Topics • IDEA Funding • 611 (School Age) • 619 (Kindergarten Age or Kindergarten Eligible) • Maintenance of Effort • Coordinated Early Intervening Services • Extended School Year • K-Eligible Invoicing • Multi-District • Transportation • Apartment • Psychiatric Assessments • Access • Fee for Service Trainings

3. 611 IDEA Budgets • Notice of Adoption of Policies and Procedures • Must be signed in blue ink by school district superintendent or charter school CEO • Submitted with the CIUs IDEA Budget in June • If attending the Superintendent’s Meeting in April, I will have them sign • If not – emailed out and cc’d to the special education director

5. IDEA Budgets • Emailed in July or August, as soon as the school age allocation is final • Memo emailed to business managers and special education directors • A copy of the agreement, signed by superintendent or CEO, with the budget must be sent back to the CIU

6. Bald Eagle IDEA Agreement 2013 with exhibits.docx IDEA Budget 2013-2014.xlsx

7. Using IDEA Funds • If staff are billing for ACCESS – you should use state or local funds, NOT IDEA funds. • Staff funded with federal funds should maintain time and effort logs • Time and Effort Example • Staff funded with federal funds should sign a disclosure statement • Disclosure Sign-off

8. 619 Funds • Similar agreement and budget as 611 • These funds are for 5 year children in kindergarten or kindergarten age eligible children remaining in early intervention • Relatively small amounts of funds $0.00 - $7,000.00

9. MoE Maintenance of Effort • LEAs must maintain the state and local funding levels for the education of students with disabilities from one year to the next

10. Exceptions for MoE • Voluntary departure of special education or related services personnel • Retirement – yes • Furlough – no • Decrease in enrollment of children with disabilities • Termination of costly expenditures for long term purchases

11. Exceptions for MoEcont • Termination of exceptionally costly obligation to a particular child with a disability: • Student has moved • Student has graduated • Student no longer needs the program

12. MoE Adjustments • If the LEAs IDEA 611 funds exceed the amount from the previous fiscal year, the LEA may reduce the level of expenditures otherwise required for MoE – by not more than 50% of the amount of excess • Receives an increase in 611 • “Meets Requirements” under sec 616 determinations • Has not had action taken against it by the SEA under section 616 • Has not had responsibility for providing FAPE taken from it by the SEA • Has not been found by the SEA to have significant disproportionality under 34 CFR 300.646

13. Coordinated Early Intervening Services and Table 8 • LEAs may be required to use CEIS funds when the state identifies significant disproportionality based on race or ethnicity with respect to: • The identification of children with disabilities • The identification of children in specific disability categories • The placement of children with disabilities in particular education settings • The taking of disciplinary actions

14. Voluntary use of CEIS funds • LEAs may use up to 15% of IDEA Part B funds to develop and provide CEIS for students who are currently not identified as needing special education • Professional development • Behavioral and Educational evaluations to determine supports needed in regular education • Funds may not be used for evaluations for use in determining eligibility for special education

15. CEIS • Information must be provided to your IU before July 1st of the grant year • Will not provide CEIS • Will provide CEIS • Projected number of students participating • Additional reporting requirements

16. Extended School Year If contracting with the CIU #10 for ESY teacher, itinerant staff or transportation: District Special Education Director or district designee completes: • Spreadsheet for all students receiving ESY, including related service personnel information. • Transportation form for all ESY students requiring transportation. • Employee profile sheet for all district staff contracted by IU (do not complete for IU staff contracted by district). • If ESY teacher differs from student’s regular teacher, IEP team (sending teacher) is responsible for communicating student’s IEP program to ESY teacher.

17. Extended School Year • Any changes affecting teacher hours, teacher or para substitutes, transportation, etc. must be submitted to the IU ASAP to maintain accurated and updated invoicing • School district administrators must sign all time sheets (including IU related services) in order for personnel to be paid

18. Extended School Year • Billing for ESY services for June is completed by August • Billing for ESY services for July and August is completed by October or November • Billing is delayed when staff turn in time sheets and mileage late.

19. Kindergarten Age Eligible Invoicing • Parents have the ability to withhold children from kindergarten for one year • If students are in the EI program, the services become the responsibility of the school district • The IU provides the service, but invoices the district of residence for the cost of the service • K Eligible Billing Explanation

20. Multi-District Budget Multi District Summary Multi District Example

21. Transportation • Districts are responsible for the transportation of their students • If needed, districts can request that the CIU #10 provided transportation for students • Transportation includes: • Travel to and from and between schools • Specialized equipment • Travel to and from community based sites for the purpose of instruction and work experience • Contact: Carol Owens 342-0884 ext 3041

22. Transportation • Transportation Request • Community Based Instruction Form

23. Apartment Project • Cost of rent and utilities are shared by the participating districts • Last year’s cost per LEA: $1,046.00 • Apartment Procedures

24. Psychiatric Evaluations • The Central Intermediate Unit Contracts with Sunpointe Health to provide four (4) psychiatric evaluations per month • Districts may schedule an appointment on the second Tuesday of each month through the CIU website: http://www.ciu10.org/Page/976 • Districts will be billed $400 per appointment + 6% service charge

25. Access • Billing for IU services: • It is important for the home district to obtain the following information and provide a copy to the IU: • Physician’s Authorization Form • Parent Permission • Current IEP If the IU has to obtain physician’s authorization, the district will be billed the physician’s fee

26. Access • The IU checks caseloads in Darts to ensure all students are checked for MA eligibility • The IU uploads OT, PT, Speech, Hearing and Vision logs from Darts into the Easy Trac system. • The IU will use new reports from PCG to determine monies that LEAs will receive (after 7.5% administrative fee)

27. Requesting Access Funds District Request for CIU #10 Access Funds Expenditure Samples and Funds Request Form

28. Access Services Date Submitted Report Services Date Paid Report

29. Central Intermediate Unit Trainings Fee for Service Chart