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South Carolina 2013 PASS March & May STC and TA Training. What’s New for 2013?. NEW!. PASS March Key Dates. PASS May Key Dates. Key Dates. Key Dates. Secure Test Materials. Handling Secure Test Materials. Test Security. Test Security. Test Security Agreement Forms.

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security checklists

Security Checklists are used to track and monitor the distribution and receipt of secure materials.

Security Checklists

  • Districts elect whether schools use electronic or paper security checklists.
  • Security Checklists contain spaces to:
  • Sign out and sign in materials to/from TAs and STCs
  • Indicate the date materials were packaged for return
  • Record notes to indicate if materials were damaged, destroyed, etc.
security checklists paper

Security Checklists - Paper

  • School Security Checklists – 3-part colored paper
  • STC retains yellow copy
  • DTC retains pink copy
  • White copy returned to DRC in security checklist envelope
answer documents1

Answer Documents

ELA

Science

Social Studies

Math

large print form a lp

Large Print Form A-LP

  • Preprinted answer documents are provided separately.
  • Student marks multiple-choice answers for all tests in large print test booklet; the TA must transcribe all multiple-choice responses into the answer document for March and May.
  • For March Day 1 Writing, student writes extended-response in large-print test booklet.
loose leaf form a ll

Loose Leaf Form A-LL

  • Preprinted answer documents are provided separately.
sign language form c sl

Sign Language Form C-SL

  • Preprinted answer documents are provided separately.
braille form c br

Braille Form C-BR

  • Preprinted answer documents are provided separately.
  • The TA must transcribe all multiple-choice responses into the
  • answer document for March and May.
  • For March Day 1 Writing, the contractor will transcribe Braille extended-responses.
oral administration forms a a lp and a ll

Form A Oral Administration Test Booklets

  • Shrinkwrapped by grade/subject w/purple range sheets
  • Includes forms W01 (writing), L01 (ELA), M01 (math), S01 (science), and H01 (social studies)
  • Forms (W01, L01, M01, S01, H01) can be used from overage, if needed.

Oral AdministrationForms A, A-LP, and A-LL

oral administration forms a a lp and a ll1

Oral AdministrationForms A, A-LP, and A-LL

  • Form A Audio CD-ROMs
  • Produced for grades 5-8, all subjects
  • For use with a computer
  • Expires the day after the last day of make-up testing: March 27 and May 18
  • Can be used for make-up testing
  • Form A Oral Administration Scripts
  • Produced for all grades and subjects

Note: All oral administrations must begin withthe administration directions in the TAM.

customized administration forms c br and c sl

Customized AdministrationForms C-BR and C-SL

Note: All oral and signed administrations must begin with the administration directions in the TAM.

coding preprinted documents

Sample of Preprinted Data

Coding Preprinted Documents

Handcoding student name is optional for preprinted answer documents, but is recommended

coding non precoded documents

Write information on override label and apply to designated area.

Coding Non-precoded Documents

Handcoding student name is mandatory for non-precoded answer documents.

coding of answer documents

March Writing Answer Documents – Bottom of Page 2

Coding of Answer Documents

Code all applicable fields.

  • IEP Invalidation Bubble
  • This bubble should be darkened if:
  • A student receives a non-standard accommodation that is not
  • specified in the IEP or
  • The IEP team determines that the test administration is not valid.
coding of answer documents1

May Answer Documents pages 2 & 3

Coding of Answer Documents

Code all applicable fields, per subject.

coding of answer documents2

Print TA Name:

  • page 2 (March)
  • pages 2 and 3 (May)

Coding of Answer Documents

NEW!

Test Administrator Name:

Print the first and last name of the test administrator on the line provided in the answer document for each subject .

will this answer document be scored

Returned in

a box designated for scorable materials

Will this answer documentbe scored?

Yes.

The preprinted answer document was returned in a box designated for scorable materials.

will this answer document be scored1

Returned in

a box designated for scorable materials

Will this answer documentbe scored?

Yes.

The Preprinted New Student Label was correctly applied and the answer document was returned in a box designated for scorable materials.

will this answer document be scored2

Returned in

a box designated for scorable materials

Will this answer documentbe scored?

Yes.

The Override Label was correctly applied and the answer document was returned in a box designated for scorable materials.

will this answer document be scored3

X

Returned in

a box designated for scorable materials

Will this answer documentbe scored?

No.

Even though the answer document was returned in a box designated for scorablematerials, there was no label applied. The answer document will not be scored.

will this answer document be scored4

X

Returned in

a box designated for nonscorable materials

Will this answer documentbe scored?

No.

Even though an Override Label was correctly applied, the answer document was returned in a box designated for nonscorable materials. It will not be scored.

will this answer document be scored5

X

Will this answer documentbe scored?

No.

The answer document had a Do Not Score label applied. It will not be scored.

coding form type form number all answer documents

Instructions for coding form type and form number are included in administration directions.

Coding Form Type & Form NumberAll Answer Documents

Students code this info on answer doc

answer document return form electronic

ADRF is used to indicate the number of answer documents being returned.

Answer Document Return Form(Electronic)

Located on eDIRECT.

Enter the quantity of answer documents for shipment 1 and/or shipment 2.

Complete Fall Assignment information, if necessary.

The answer document total is automatically calculated.

assigning science or social studies tests to new students

Use the interactive program called Student Registration, which is accessible through eDIRECT

Assigning Science or SocialStudies Tests to New Students

Automatically assigns science or social studies tests to new students

New students are those who entered school after the March precode update file

Available April 22 through May 17 (last day of make-up testing)

iep and 504 accommodations

Setting

  • Timing
  • Scheduling
  • Presentation

IEP and 504Accommodations

  • Seating, location, small group or individual administration
  • Frequent or extended breaks
  • Testing over multiple sessions and/or days or in the afternoon
  • Highlighting, cueing, reading aloud to self, repeating/signing directions, customized forms, oral or signed administration*

* Note: An oral or signed administration of the ELA test in grades 3 or 4 is a non-standard accommodation.

stc return procedures for all return shipments

STC Return Proceduresfor All Return Shipments

March 28

May14 and May 21

STCs must understand return procedures in the TAM(pages 38–44).

Confirm that all scorable answer documents have preprinted information or a label applied.

Ensure that accommodation codes have been accurately bubbled.

typed separate paper responses applies only to writing

Type or write “Final Response” and student’s full name and answer document security number on each page.

Establish proper margins for extended response pages.

Cut out and tape the student’s response on the “Final Draft” pages in the answer document.

Typed/Separate Paper Responses(Applies only to Writing)

NEW!

Return answer documents with taped separate responses in the red “Response Envelope”

responses on separate paper

Responses on Separate Paper

The response taped on the “Final Draft” pages of the answer document will be considered the student’s final response.

Scores for incorrectly returned separate paper responses will be available only at the district’s expense.

Multiple-choice responses that are not transcribed into the answer document or are returned on separate paper will not be scored.

march writing special return instructions

Typed/Separate Paper Responses for Students Using Form A, Loose-Leaf, and Sign Language

March Writing – Special Return Instructions

Provide the required student information on each sheet as specified on page C-22 of the TAM.

Tape typed/separate responses into the student’s answer document. Instructions are on pages C-22 and C-23 of TAM.

Place answer document in red “Response Envelope.”

Put the red “Response Envelopes” in a scorablebox.

march writing special return instructions1

Form A Large-Print

Form C Braille

March Writing – Special Return Instructions

Place test booklet AND answer document in red “Response Envelope”

Place all materials in plastic bag provided for return

Put the red “Response Envelopes” for Large-Print and all Braille materials in a scorablebox.

stc return procedures march return shipment

STC Return ProceduresMarch Return Shipment

  • Scorable boxes contain:
  • Braille test materials in plastic bag
  • Answer Documents for students who have completed testing
  • Red Response Envelope containing typed/separate paper responses and large-print test booklets with answer documents
stc return procedures march return shipment1

STC Return ProceduresMarch Return Shipment

  • Nonscorableboxes contain:
  • All remaining secure test materials
  • Envelopes containing rough drafts and graphic organizers
  • Envelopes containing school security checklists (if returning in school boxes)
stc return procedures may return shipment 1

Scorable boxes include:

  • All scorable answer documents, including answer documents for students testing with Braille materials.
  • Nonscorable boxes include:
  • Test booklets and customized materials that are no longer needed for testing.

STC Return ProceduresMay Return Shipment 1

  • Affix a pink return shipping label to each box.
  • Affix a grayreturn shipping label to each box.
stc return procedures may return shipment 2

Scorable boxes include:

  • All remaining scorable answer documents, including answer documents for students testing with Braille materials.
  • Nonscorable boxes include:
  • All remaining test booklets, unused answer documents, and customized materials.

STC Return ProceduresMay Return Shipment 2

  • Affix a pink return shipping label to each box.
  • Affix a grayreturn shipping label to each box.
packaging procedures

Place all scorable test materials in plastic return bags provided by DRC.

  • Seal the bags tightly and place in scorable boxes.

Packaging Procedures

packaging procedures5

Place the carrier label on Flap B, if applicable.

Packaging Procedures

PASS March Scorable and Nonscorable Labels

PASS May Scorable and Nonscorable Labels

test administrator s responsibilities during test administration

Make sure dictionaries and thesauruses are available for Day 1 writing.

Test Administrator’s ResponsibilitiesDuring Test Administration

  • Read the “SAY” parts of the Administration Directions to students.
  • TAs must not deviate from the directions for conducting the test.
  • Check that students are following directions.
  • Do not talk on the telephone or work on the computer (or engage in any other distracting activity) during testing.
test administrator s responsibilities after test administration march

Make sure all student typed/separate paper responses are properly labeled and taped into answer documents.

Test Administrator’s ResponsibilitiesAfter Test Administration - March

  • Place Braille materials into the plastic bag.
  • Complete demographic information as needed, and print your first and last name on the “Test Administrator Name” line.
  • Sign in secure materials on the school security checklists.
  • Record absent students on the Make-up Roster.
monitor requirements

Use of monitors is recommended.

Monitor Requirements

  • Monitors must be trained.
  • Sign the Agreement to Maintain Test Security and Confidentiality form.
  • Monitors cannot be in rooms where their close relatives are being tested.
  • Monitors must not be left in charge of a test administration session.
reporting

All electronic reports are posted to eDIRECT.

  • Data Files
  • Rosters
  • Parent Letters
  • Individual Student Reports

Reporting

  • District data files posted to eDIRECT by June 17.
  • Student rosters, fall assign rosters, and parent letters posted to eDIRECT June 18.
  • ISRs posted to eDIRECT June 27.
  • ISRs and student labels (paper) delivered by July 25.