Soil and Water Conservation Districts Annual Reports - PowerPoint PPT Presentation

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Soil and Water Conservation Districts Annual Reports

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  1. Soil and Water Conservation Districts Annual Reports Making the Most of Your Annual Report Excerpts from a presentation at 2005 OACD Annual Convention by John McDonald, OACD, and Heather Rickenbach, ODA

  2. Annual Reports:ORS 568.580 Annual Meeting “Each year after the creation of the first board of directors at a time fixed by resolution of the board, the board, by giving due notice, shall call an annual meeting of the landowners in the district and present anannual report and audit.”

  3. Annual Reports:Components and Contents • Directors, Associate Directors, Director Emeritus • Business contact information • Address, phone and fax numbers, email, web page, office hours • Staff members • Regular meeting date, time, and location • ADA and Equal Employment Opportunity / non-discriminatory statement

  4. Annual Reports: Components and Contents • Financial Report • At a minimum; • Beginning balances • Revenues • Expenditures • Ending balances • Graphs describing trends or illustrating project budgets

  5. Annual Reports: Components and Contents • Accomplishments on annual work plan • Milestones and success stories • Plans completed • Detailed statistics of projects and tasks • Planned v. action performance • Major resource concerns • Significant changes • Programs, staffing, board, finances, and MD&A

  6. Annual Reports: Components and Contents • Partners and Cooperators • Awards given • Letter from the Chair • Photos • Services and customers • Data produced from monitoring and surveys • Impacts to district from legislation, budgets, farm bill programs, and new programs

  7. Annual Reports:Distribution • Oregon Department of Agriculture • Direct mailing • Post on website • Newsletter • Newspaper insert • Available at district locations

  8. Annual Reports:Things to Avoid • Public Record • Details concerning protected names, producers, operations, FOIA • Advocacy and political statements • Busy, complicated formats and layouts

  9. Annual Reports:Other Considerations • Advertising • Purpose • Amount of space • Size • Paper • From glossy to newsprint

  10. Annual Reports:Wrap-up • Purpose • Cost • Style, length, format, layout • Components to use • Level of detail • Distribution method • Image • Message Communicated