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Clubs & Societies Budgeting

Clubs & Societies Budgeting. 2010. Dates & Deadlines. Now – Club budget system opens 08/02/2010 – Club budget system closes 22/03/2010 – Club officers informed of allocation 03/03/2010 – Deadline for appeals to RCC 04/05/2010 – Deadline for appeals to CSB

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Clubs & Societies Budgeting

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  1. Clubs & Societies Budgeting 2010

  2. Dates & Deadlines • Now – Club budget system opens • 08/02/2010 – Club budget system closes • 22/03/2010 – Club officers informed of allocation • 03/03/2010 – Deadline for appeals to RCC • 04/05/2010 – Deadline for appeals to CSB • 27/05/2010 – Deadline for appeals to UEC

  3. Completing Budget • Online at https://workbench.union.ic.ac.uk/admin/csadmin/csdocuments • Ignore error messages and allow certificate • Aims and Objectives • Membership Details • Sponsorship Details • Budget Submission

  4. Aims and Objectives • Auto-fill from last year • Any changes will not change club constitution

  5. Membership Details 1 • Membership numbers • Minimum 20 • Overestimate – Full budget won’t be released • Underestimate – Budget allocation adversely affected • Membership price • Minimum £2.00 • Membership numbers x Price = 10% of budget request • VAT added – 17.5% (4.375% for sports club)

  6. Membership Details 2 - Example • If requesting £650 and expecting 20 members • Membership fee = (0.10 x 650)/20 = £3.25 • With VAT = 3.25 x 1.175 = £3.82 • (Sports clubs = 3.25 x 1.04375 = £3.40)

  7. Sponsorship • Information for RCC records & as extra info for budget allocation • Provide information of any current deals

  8. Budget Submission 1 • Two types of events • Core activities • In line with aims and objectives of the club • Eligible for subsidy • Social activities • Goal is social interaction, generally one-off • Ineligible for subsidy

  9. Budget Submission 2 – The form • 4 parts to each subsidy request • Description • Rank • Cost • Subsidy

  10. Budget Submission 3 - Description • Acceptable example of request • 5 climbing trips, as last year; average cost of minibus £200, fuel £150 for each trip. Total £1750. • Poor example of request • £1750 for club travel as that’s what we got last year and we want to do the same again

  11. Budget submission 4 - Rank • Rank expenditure to enable prioritisation of budget allocation • Rank within each category eg. Travel. • 1 is most important, 5 least important

  12. Budget submission 4 - Cost • Total cost of activity

  13. Budget Submission 5 - Subsidy • How much money are you requesting?

  14. Appeals • Appeals by any clubs against budget allocations will be heard by a special meeting of the CSB • Appeals must be submitted in writing prior to this

  15. Clubs requesting no budget • STILL NEED TO COMPLETE FORM • This includes the first 3 sections • Click submit budget button aswell

  16. Questions • Ask now • Or email rcct@imperial.ac.uk

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