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Welcome January 2010. S PONSORED P ROJECTS I NFORMATION N ETWORK. SPIN. SPIN Meeting Agenda . E-Verify Patrick McCormick, Manager, Healthcare Human Resources (HR) Service Center Rob Davis, HR Systems & Processes Manager, HR Petty Cash

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spin meeting agenda
SPIN Meeting Agenda
  • E-Verify
  • Patrick McCormick, Manager, Healthcare Human Resources (HR) Service Center
  • Rob Davis, HR Systems & Processes Manager, HR
  • Petty Cash
  • Jeff Deboo, Senior Accounting Technician, Central Financial Services (CFS)
  • SPA Hot Topics
  • James Trotter, Director, Sponsored Projects Administration (SPA)
spin meeting agenda1
SPIN Meeting Agenda
  • Effort Update
  • Nancy Duncan, Quality Standards Manager, SPA
  • RGC Hot Topics
  • Deb Golden-Eppelein, Director, Research Grants & Contracts (RGC)
  • NIH Update
  • Deb Golden-Eppelein, Director, RGC
  • Grants.gov Update
  • Kellie Guentert, Assistant Director, RGC
spin meeting agenda2
SPIN Meeting Agenda
  • OHSU Institutional Animal Care & Use Committee (IACUC) Update
  • Charlotte Shupert, Ph.D., Associate Director, OHSU Research Integrity Office (ORIO)
  • Post-Award Education Program (PEP) Update
  • Erik Rye, Campus Relations Coordinator, SPA
e verify


Patrick McCormick

Manager, Healthcare HR Service Center


Rob Davis

HR Systems & Processes Manager, HR

e verify1
  • What is E-Verify?
  • Process for validating work eligibility
  • Operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA)
  • How does it work?
  • It compares the information from the employee’s Form I-9 to records by the DHS & SSA to confirm if the employee is authorized to work in the United States
e verify2
  • Why are we implementing E-Verify?
  • Part of an Executive Order from the Bush Administration that any Federal contractor that receives a Federal Acquisition Regulation (FAR) contract must participate in E-Verify
  • What is our timeline?
  • Executive Order final date was September 8, 2009 (any contract received after this date would start OHSU in implementation)
  • OHSU receives its first FAR contract on September 28, 2009 (following the new September 8, 2009 rule)
e verify3
    • OHSU has 30 days to register for E-Verify (October 26, 2009)
    • An additional 90 days to implement E-Verify (January 26, 2010)
  • Who is impacted?
    • All new/rehired employees hired on or after January 25th, 2010
    • Current employees assigned to a FAR contract
    • How is it completed?
    • For new hires, it is part of the Form I-9 process
e verify4
  • For current employees, HR will use funding string actuals to first identify those paid from a FAR contract and then validate the employee’s employment eligibility via E-Verify
    • Current employees will only be contacted if:
      • there is an issue with the Form I-9 currently on file with HR (requiring an I-9 to be redone)
      • E-Verify returns a Tentative Non-Confirmation employment eligibility status.
e verify5
  • Questions?
    • Please contact your Human Resources Specialist
petty cash

Petty Cash

Jeff Deboo

Senior Accounting Technician, CFS

petty cash1
Petty Cash
  • http://ozone.ohsu.edu/
spa hot topics

SPA Hot Topics

James Trotter

Director, SPA

spa hot topics1
SPA Hot Topics
  • PPQ data entry into OGA
  • ARRA meeting
  • NIH meeting
  • A-133
effort update

Effort Update

Nancy Duncan

Quality Standards Manager, SPA

effort update1
Effort Update
  • Effort Period Ended 12/31/2009
  • Last Day to Submit LCTAs is 02/10/2010
    • Effort Period Closes 02/16/2010
    • Any remaining LD adjustments are purged
    • LD is locked down for Effort Form Generation
    • Institutional Effort Coordinator distributes packets via campus mail on 02/26/2010
    • Effort forms are due 04/16/2010
rgc hot topics

RGC Hot Topics

Deb Golden-Eppelein

Director, RGC

rgc hot topics1
RGC Hot Topics
  • Trials and tribulations of RGC
nih update

NIH Update

Deb Golden-Eppelein

Director, RGC

nih update1
NIH Update
  • NIH Fiscal Policy for Grant Awards FY 2010 (NOT-OD-10-039)

National Institutes of Healthhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-039.html

  • Salary Limitation on Grants, Cooperative Agreements, and Contracts (NOT-OD-10-041)National Institutes of Healthhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-041.html
nih update2
NIH Update
  • Error-Correction Window Extended for Electronic Applications Intended for Submission Deadlines On and Between January 25 and May 7, 2010 (NOT-OD-10-042)National Institutes of HealthAgency for Healthcare Research and QualityFood and Drug AdministrationNational Institute for Occupational Safety and Healthhttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-042.html
nih update3
NIH Update
  • Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2010 (NOT-OD-10-047)National Institutes of HealthAgency for Healthcare Research and QualityHealth Resources and Services Administration http://grants.nih.gov/grants/guide/notice-files/NOT-OD-10-047.html
grants gov update

Grants.gov Update

Kellie Guentert

Assistant Director, RGC

grants gov update1
Grants.gov Update
  • New Adobe Forms B Highlights (impacts Adobe forms and InfoEd)
    • Grants.gov is enforcing nine-digit postal codes for all US addresses on the SF-424 R&R Cover Page. http://zip4.usps.com/zip4/welcome.jsp
  • “Congressional District of Project” field has moved from SF424 R&R to the Project/Performance Site Locations
grants gov update2
Grants.gov Update
    • “Background and Significance,” “Preliminary Studies/Progress Report” and “Research Design and Methods” sections have been combined into a single “Research Strategy” section
  • Specific Aims is a separate, one-page attachment
  • Key Personnel - New Roles Added
    • Co-Investigator and Post-Doctoral Scholar
grants gov update3
Grants.gov Update
  • NIH instructions for the Biographical Sketch include
  • New Personal Statement requirement
  • Guidelines for selecting the publications to include
  • The Commons limits the biographical sketch attachment to 4 pages, but it will not catch issues with content.
grants gov update4
Grants.gov Update
  • Other Project Info - New Question Is the research performance site designated, or eligible to be designated, as a historic place?
  • PHS 398 Checklist – New Question ‘Disclosure Permission Statement’
  • PHS 398 Cover Page - New Investigator Question removed – NIH will use data in PI Commons Profile
grants gov infoed update
Grants.gov/ InfoEd Update
  • InfoEd Upgrade
    • scheduled for 1/27/10 – will be unavailable all day
  • New Submission Types
    • F’s, T’s, D’s and K12’s (all other K’s have already transitioned)
  • InfoEd Training website will be updatedhttp://www.ohsu.edu/research/rda/rgc/trainingop.shtml
grants gov infoed update1
Grants.gov/ InfoEd Update
  • Budget Improvements
    • Able to view or edit budget sections out of order – quicker navigation. Will need to select “Calculate” and will still need to select “Complete” in order.
    • 424 Budget – now able to inflate 0% which will copy the information from the year before (previously had to inflate with something over 0%)
grants gov infoed update2
Grants.gov/ InfoEd Update
  • Multi PI – Commons ID - New Process to Add If ‘Commons ID’ warning message occurs with the second Multi-PI/Commons ID missing - To Add:
    • PI can add it in their profile
      • InfoEd Profile, General, Change, Add Commons ID, Check-In, Save
    • Send an email request to the InfoEd Helpdesk - RGC Questions (rgcfaq@ohsu.edu)
    • Call the InfoEd Helpdesk (4-8923)
grants gov infoed update3
Grants.gov/ InfoEd Update
  • Subcontractor PI - Commons ID - Commons ID can be added when initially entering/selecting the Subcontractor PI. If not known or added later, contact the InfoEd Helpdesk at the email or phone # on previous slide
iacuc update

IACUC Update

Charlotte Shupert, Ph.D.

Associate Director, ORIO

  • http://www.ohsu.edu/xd/research/about/integrity/iacuc/index.cfm
  • http://www.ohsu.edu/xd/about/services/integrity/policies/iacuc-policies.cfm
  • https://iacuc.ohsu.edu/iacuc/Rooms/DisplayPages/LayoutInitial?Container=com.webridge.entity.Entity[OID[AC482809EC03C442A46F2C8EEC4D75D3]]
  • Please email your follow-up questions to: shupertc@ohsu.edu
pep 2010

PEP 2010

Erik Rye

Campus Relations Coordinator, SPA

upcoming pep courses
Upcoming PEP Courses
  • SPA 101

Tuesday, February 23

2-4pm, SoN 157

  • OMB Circulars

Thursday, February 25

2-4pm, SoN 358

upcoming pep courses1
Upcoming PEP Courses
  • Effort Reporting

Tuesday, March 2

2-4pm, SoN 107

  • Salary Cap

Thursday, March 4

1-4pm, SoN 358

upcoming pep courses2
Upcoming PEP Courses
  • Enrollment in each course is limited to 25 to allow for more open discussion and one-on-one interaction. Watch for email announcements, typically two to three weeks in advance, opening courses to preregistration and publicizing dates, times and locations.
  • For more information, please visit the ‘Education’ page on the SPA website: http://www.ohsu.edu/research/rda/spa/spatraining.shtml
  • Questions? Please email SPA Education at spaedu@ohsu.edu
please email your follow up questions to spaedu@ohsu edu

Follow-up Questions?

Please email your follow-up questions to:


the next spin meeting will be february 18 2010 at 9 30am in uhs 8b 60

Mark your calendar!

The next SPINmeeting will be:

February 18, 2010

at 9:30am

in UHS 8B-60