Non-Profit Organization Financial Forum March 22, 2010

1. Non-Profit OrganizationFinancial ForumMarch 22, 2010 Prepared by: Dan Webster Treasurer Radnor Girls Crew Club dan@radnorcrew.org www.girls.radnorcrew.org

2. Discussion Topics • Goals • Process • Controls • Taxes • Miscellaneous

3. Goals • Transparency • Accountability • Accuracy • Balance • Ability

4. Process • Recordkeeping • Financial Records • Expense Reimbursement and Documentation • Calendar of Important Dates • Vehicle Registrations • Asset Inventory • Cash Versus Check Transactions

5. Process • Bank Accounts • Number • Type • Statements • Location • Access • Signatures • Statements • Debit Cards

6. Process • Bank Account Reconciliations • Frequency • Format

7. Process • Budgeting and Financial Planning • Operations • Capital • Financial Statements • Balance Sheet • Income Statement • Statement of Cash Flow • Software Tools • Chart of Accounts

8. Controls • Financial Controls • Bank Statements • Bank Reconciliations • Financial Statements • Bank Accounts • ATM and Credit Cards • Cash Transactions • Treasurer Reimbursements • Term Limits • Dues Reconciliation • Signatories • Independent Review

9. Taxes • Federal Recognition/Determination • Tax Filings • Form 990-EZ (Return of Organization Exempt from Income Tax) • Form 1099-MISC and Form 1096 • W-9s from Contractors • Unrelated Business Income (UBI)

10. Taxes • Tax Exemption • Sales Tax Exemption Application (Rev-72) • Bylaw Requirements (Dissolution Clause) • Pennsylvania Exemption Certificate

11. Fundraising • Controls • Written Acknowledgements/Thank Yous • Board Member Involvement

12. Financial Aid • Application • Evaluation • Selection • Notification

13. Insurance • Liability • Officers & Directors • Property • Hired Auto

14. Governance • Board of Directors • Bylaws • Board Composition • Agendas, Decisions and Minutes • Accountability/Board Evaluation • Continuity and Transition

15. Resources • Evaluations/How Are We Doing? • GuideStar.org • TechSoup.org • The Internet