JCPS Student Assignment – Middle School/High School

1. JCPS Student Assignment – Middle School/High School Advance Program

2. Login to the Student Assignment application: Click on Student Assignment under the Index tab in Infinite Campus or type the following in your browser: https://apps.jefferson.k12.ky.us/Studentassignment Choose I am a JCPS employee…

3. Login (cont’d) 3. Enter your network Username and Password and click Login.

4. Counselors will see: • Home • Advance Program • Reports

5. Step 1: Connecting the students to the teacher: Advance Program > Counselor Evaluations > Student Teacher Connection

6. Middle/High – Initial Input Location: School defaults to your school. Click on the Disposition drop-down. Select Initial Input.

7. Select the Grade. 4. Select the Category • Must connect students to teachers in all four categories: • Language Arts • Social Studies • Math • Science

8. 4. Select the Teacher

9. 5. Choose the students that should be connected to the selected teacher. • Can use Ctrl or Shift to select multiple students • Students will appear on left until in all 4 categories: Language Arts, Social Studies, Math and Science • No Save button (once they are on the right, they are saved)

10. Middle/High- Key Points • Students will remain on left until placed in all four categories on the right • Language Arts • Science • Math • Social Studies • There will be a report that shows all students and the teachers to which they are assigned.

11. Step 2: Teachers – Filling out Evaluations after student connection is made Teacher logs into Student Assignment application. Advance Program > Student Search. Click Search. Pending Students appear. Note: Teachers can also search by Last Name, First Name, Student ID or Birth Date

12. Teacher Evaluations cont’d • Select student to be evaluated. • Select evaluation to be completed: • Student Evaluation: always fill out • Exceptional Characteristics sometimes fill out

13. Student Evaluation Screen Click SAVE & CONTINUE TO EXCEPTIONAL CHARACTERISTICS EVALUATION to complete the Exceptional Characteristics evaluation for this student. Click SAVE & RETURN TO PENDING STUDENT EVALUATION to complete another Student Evaluation for a different student OR

14. EXCEPTIONAL CHARACTERISTICS EVALUATION 142362 BRADLEY, BRENDA

15. EXCEPTIONAL CHARACTERISTICS EVALUATION CONT’D Click Save to save the evaluation or Cancel to discard all selections/edits and return to student search screen.

16. Notes on Teacher Evaluations: • All fields must be entered or you can’t save the evaluation • Can cancel out and come back but cannot save partial • Add comments as necessary but enter teacher’s name in front of comment to identify who entered the comment • Can click Save & Return to pending screen to select another student or go on to complete the exceptional characteristics evaluation • Once evaluation is saved, it comes off teacher pending list

17. Notes on Teacher Evaluations cont’d • By going to search, teachers can check: (Advance Program > Search > Search) • Student Evaluation to view/edit completed student evaluations OR • E.C. Evaluation to view/edit completed exceptional characteristics evaluation.

18. Next Step: Counselors make a disposition • In January or February after the teacher evaluations are completed and results are returned, counselors give a disposition of recommended, not recommended, or previously tested AP • Once parents respond to a recommended disposition, they can give permission for placement, decline or defer. If the student is recommended and the parent Declines or Defers, the disposition should be updated. • If the student is not recommended, the parent may Appeal, in which case the disposition should be updated. • >= 21 with the selection points of 7 or more are usually recommended | 18-20 are pending | < 18 are not recommended

19. Advance Program Evaluation Search • Advance Program • Counselor Evaluations • Advance Program Evaluation Student Search

20. Advance Program Evaluation Search cont’d A pending student is a tested student who has not been given a disposition by a counselor. • Location defaults to your school. • Choose Disposition: Pending. • Click Search. • Select a student.

21. Student Evaluation and Summary of Results

22. Selection Points • 21 or higher: with selection points of at least 7 are usually recommended • 18-20 pending (but not quite recommended): Counselor must make disposition. If counselor chooses Not Recommend, an Appeal form is sent to the parent. • If any of the top 3 is Zero, then NOT RECOMMENDED. (Parent can appeal). • If CogAT is 21 and selection points are 7,8, or 9, then recommended. • Under 18: Not Recommended.

23. Counselors Disposition final notes: • Every box must have an entry. It there is no score, put in a ZERO • If score is empty, it won’t allow the disposition selection to save • A report will be available that counselors can send to the advance program office that shows a summary of scores • Selection points are automatically calculated except for other screening tests