Infrastructure Development Half-Yearly Report 2011-2012

1. 2011-2012 HALF YEARLY REPORT 1

2. 2011-2012 HALF YEARLY REPORT 2

3. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Program Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(m) Expendit ure Water and sanitation The Municipality not Water Authority nor provider Monitor WSA's implementati on of Projects within the Municipality. None unknown The district not updating the municipality with the progress on projects. No enough personnel to monitor the implementation of projects due to the vacant post of the director To appoint the project co- ordinator and the municipality to fill the post of the director as soon as possible R 0.00 R 0.00 The Municipality not Water Authority nor provider Public queries and requests submitted to WSA. None All the queries submitted to the district and the co- ordination meetings are held monthly No proper communication channel To strengthen the co- ordination meeting held on a monthly basis R 0.00 R 0.00 Water sector plan in place The Municipality not Water Authority nor provider none none none R 0.00 R 0.00 3

4. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Progra m Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(m) Expendi ture Roads and Storm water Implementation of internal access roads and bridges using MIG funds Advertisement of the projects for construction and service providers appointed to commence with construction. Allocation of MIG funds. Contractors for Madibong and Riverside appointed, Kalafong and Tikaton/Malaka on evaluation stage while the other 4bridges are still on advanced design stage Projects not implemented as per the plan. Slow spending which made department of Coghsta to withhold the transfer of funds Implementation of the project be done as per the plan R 34,158 R5,357 4

5. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Project Name Scope of work budget expenditure challenges Progress and Comments Construction of 1,5 km double seal access road with storm water control R 734 695.80 Hard rock which required blasting 31%, the rock has been blasted and the contractor is busy with the roadbed Access road to water treatment at Riverside R 2,486,426.00 Construction of 3,4km double seal access road with storm water control R3 347 629.50 Water pipe along the route of the road 45%, the contractor is busy with base. The contractor must fix all damaged pipes Construction of Madibong Road and Stormwater R 9,692,964.00 Upgrading of gravel to tar road. R 293 089.02 Project behind the schedule as per the plan Project on evaluation stage and the contractor to be appointed before end of January 2012 Kalafong to Jane-Furse cemetery R 4,548,600.00 Upgrading of the access bridge. R 0.00 The available budget does not cover the proposed bridge The consultant to check other options of the bridge and the project overlap to the next financial year Maila/Mapitsane (Mokadi) Bridge R 3,420,000.00 5

6. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Project Name Scope of work budget Expenditure challenges Progress and Comments Construction of the access bridge R0.00 Project behind the schedule Project on tender stage and the contractor to be appointed before end of February 2012 Mohloding/Molebeledi Bridge R 4,251,055.00 Construction of the access bridge R0.00 Project behind the schedule Project on tender stage and the contractor to be appointed before end of February 2012 Sehuswane/Makhutso Bridge R 4,251,055.00 Construction of the access bridge and 1km access road R 151 519.11 Project behind the schedule Project on evaluation stage and the contractor to be appointed before end of January 2012 Dikatone/Malaka Bridge R 3,800,000.00 6

7. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Program Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(000 000) Expendit ure (000 000) Studies conducted and progress at 30% completion feasibility study for 12/13 & 13/14 roads and storm water projects The list of future plan projects Project on evaluation stage and the consultant to be appointed before end of January 2012 Delays on the appointment of the consultant To appoint more at least 3 consultants to conduct the feasibility study before end of March 2012 R 1 R 0.00 Roads and storm water Maintenance of main graveled access roads/streets within the villages for cluster 1 & 2 Maintenance of existing Surfaced and Gravel roads Existing graveled Internal Streets Internal access road and access road to the graveyard are bladed as per the request Current Municipal borrow pits not enough to cover the entire Municipality and royal house require payment for borrow pits. To have at least two borrow pits per cluster and to extend the grading activity to the appointed contractor R 0.00 R0.00 Repair and maintenance of the existing road as per the plan Maintenance of existing Surfaced and Gravel roads Paved and Unpaved Access Road Bridges and the access road are maintained as per the request Not able utilize borrow pit from other village to the nearest one To engage the traditional leaders to assist the municipality R 8,482 R4,036 And R3,959 committe d 7

8. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Activity Scope of work Amount progress Comments Construction of access bridge The work is successfully completed. Construction of wing walls, installation of culvert, outstanding finishing of concrete work(brickwork) Rehabilitation of Maila Mapitsane minor access bridge R 957,429.00 The outstanding work to be done before the end of January 2012. Construction of speedhumps.Outstanding work painting of speedhumps and signage Construction of 4 speed humps at Moretsele and 2 at Tshehlwaneng Construction of Speedhumps Moretsele and Tshehlwaneng R 50,051.70 To have regular maintenance to avoid erosion on the road Re-gravel 1km,control storm water The work is successfully completed Mabodibeng Access Road R 408,736.74 8

9. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Activity Scope of work Amount progress Comments To have regular maintenance to avoid erosion on the road The work is successful completed Marulaneng Access road Rip and compact 6.2km R 1,454,115.60 Keep on maintaining the road as and when required Road marking, road signs, maintain surface and repair V-drains. The work is successful completed Kutupu Access road R 332,908.50 The outstanding work to be done by end of January 2012 Repairing of edge breaks for 2.5km,grouted stone pitching for 1.5km,patching of potholes and repairing of edge 80% of the work has been done Reitfontein Access road R 787,923.54 9

10. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Activity Scope of work Amount progress Comments To construct permanent structure Removal of unstable material and import gravel material for backfilling, construction of wing walls Riverside Access bridge R 619,721.10 The work is successfully done Regular maintenance to avoid erosion Import, backfill and compact 1km road Leolo R 263,476.80 The work is successfully done The outstanding work to be completed by end of January 2012 1050 diameter pipe, construction of wing walls, stone pitching and gabions Ga-Mogashoa R 250,485.50 The work is at 90% complete 10

11. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Activity Scope of work Amount progress Comments The outstanding work to be done before end of January 2012 Compact, stabilize and stone pitch where there opening was done Kolokotela dam R 394,193.76 90% of work has been done The outstanding works to be done by end of February 2012 Vergelegen C internal access road Import, backfill and compact 1.4km access road 40% of the work has been done R 1,480,162.32 The outstanding works to be done by end of February 2012 Replacement of pipe culverts in front of municipal building To do stone pitching in the existing canal R 291 002.10 Clearing of vegetation The contractor to commence with the works as soon as possible Patching of pothole at Jane Furse fourway and the road to Nebo Base correction and patching of potholes R 705 909.66 none 11

12. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Program Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(000) Expend iture Maintenance of existing Surfaced and Gravel roads Payment of the invoice from the supplier of the plant. Two graders, TLB, Tipper Truck and Water Tanker Tender to appoint the supplier is on evaluation stage none To purchase other grader and low bed R 2.719 R0.00 Roads and storm water Advertisement of the projects for construction and service providers appointed to commence with construction. Rehabilitation and extension of the existing surfaced road Existing paved road Design report done and the project to be advertised during the second week of January 2012 Erosion of soil along the road side which will increase the cost of the proposed work To budget for the extension of lanes in the next financial year R 3 R161 643.38 Maintenance of the existing Municipal plants as and when required Maintenance of the Municipal plant Two graders, TLB, Tipper Truck and Water Tanker RGR still maintaining the existing plants RGR is the recommended agent of Volvo. To sell the existing graders and purchase the new ones R 0,7 R135,90 9.11 12

13. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Program Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(000) Expend iture Advertisement of the projects for construction and service providers appointed to commence with construction. Implementation of internal access roads and storm water within specific budget & time frame Priority list for Roads and Bridges available. The designs for 4 projects are complete and waiting to be advertised during the second week of January 2012 Slow progress of the designs by other two consultants To appoint the contactors before the end of February 2012 R30,3 R1 345 915.31 Roads and storm water 13

14. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Project Name Scopeof work budget Expenditure challenges Progressand Comments The project is on tender and it will close on the 20th January 2012. The contractor to be appointed by the end of February 2012 Construction of access road to Madihlaba Tribal Office Construction of 720m access road to Madihlaba Tribal office Projects is behind the schedule R3,800,000.00 R 291 002.10 Construction of 2km access road to Sekwati Tribal Office Slow progress on design stage by the consultant. There is a need to construct the whole length of the road but available budget will cover 600m Project on design stage and to be advertised by February 2012 Construction of access road to Sekwati Tribal Office R 0.00 R 3,000,000.00 Construction of 800m access road to Mohlala tribal office The project has been advertised and the tender will closing on the 20thof January 2012. Construction of access road to Mohlala Tribal Office R 2,800,000.00 R232,411.25 Construction of 1.1km access road to Seopela Tribal Office Need to extend the existing bridge and it is not budgeted for. Designs presented and waiting for the re- submission. The bridge to be constructed this financial year and the road to be constructed in the next financial year 14 R 0.00 Construction to Seopela Tribal Office R 4,200,000.00

15. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Project Name Scope of work budget Expenditure challenges Progress and Comments Construction of 2.486km access road to Manganeng Tribal Office Project behind the schedule Tender was advertised on the City Press News Paper dated 16th January 2012. Construction of access road to Manganeng Tribal Office R 7,500,000.00 R462,340.58 Construction of 2.7km access road to Ga-Masemola Tribal Office Project behind the schedule Tender was advertised on the City Press News Paper dated 16th January 2012. Construction of access road to Ga-Masemola Tribal Office R 6,300,000.00 R397,030.67 Construction of 480m access road to Sekhukhune Tribal Office R3.2 00.000.00 R254,132.81 Project behind the schedule The project has been advertised and the tender is closing on the 20th January 2012. the contractor to be appointed by end of February 2012 Construction of access road to Sekhukhune Traffic Station 15

16. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Progr am Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(m) Expenditu re Appointment of the service provider and submission of the first report Road and Storm water Management Plan in place Draft Roads Master Plan in place. The study presented to portfolio and waiting for adoption by council none To implement projects as per the study R0.5 R161 643.38 Roads and Storm water Communication plan submission of 3 monthly project progress report to the accounting officer There is monthly progress meetings with the Consultants. Three Monthly reports has been submitted and presented to Portfolio Committee. None To keep on submitting the reports. R0.00 R0.00 16

17. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Progr am Progr am Baseline Baseline KPI KPI Half yearly Targets Progress/ Success Progress/ Success Challenges Challenges Future Plan Future Plan Budget Budget Expendi ture Expendi ture Register the indigent for free basic electricity and Monitor the amount paid to Eskom against the beneficiary list. Energy Allocation of FBE to indigents. Free basic electricity to all registered indigent 9487 beneficiaries configured and 7613 beneficiaries collected their tokens. Non collection of the tokens by the registered beneficiaries. Councilors jointly with Eskom to assist the Municipality with Awareness of FBE to the community. R3 R1 639 070.83 Monthly FBE reports submitted, analyzed and recommendations made. 3 FBE report submitted monthly, analyzed and recommenda tion made. Energy Forum none No energy forum meeting held R0.00 R0.00 the district municipality to co-ordinate the meeting. 17

18. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Progra m Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget Expe ndit ure 100% of registered indigent collecting tokens. Energy Allocation of FBE to indigents. Percentage of Registered indigents 80% of the registered indigent collected their tokens. Unaccessibility of Eskom Vending Machines to Communities R0.00 R0.0 0 Advertisement of the projects for construction and service providers appointed to commence with construction. Number of households electrified (1303) 9498 Electrification backlog. Brooklyn and Vierfontein D are on tender stage, other projects are at design stage To fast track the submission of the designs R16,362 R373 171.51 Lack of capacity from feeder lines. 18

19. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Project Name Scope of work budget Expenditure challenges Comments Electrification of Vierfontein D Electrification of 570 Units at Vierfontein D R7.125,000.00 R309,232.49 The project was advertised on the City Press Newspaper dated 11thof December 2011, and closing date is on the 20th January 2012. None Electrification of Mmakoshala/G a-Moraba & Diphagane Electrification of 50 Units at Mmakoshala, 20 units at Ga-Moraba and 90 Units at Diphagane R2,075,000.00 R0.00 Large number of connections found on Site. Mmakoshala (156), Diphagane (144) and Moraba (24) Units. Consultant to sent planning proposal to the Municipality. Unavailabil ity of capacity Electrification of 200 Units at Setlaboswane R2,500,00.00 R0.00 Presentation to Eskom TEF were made on Thursday the 08thof December 2011. None Electrification of Setlaboswane 19

20. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Project Name Scope of work budget Expenditure challenges Comments Electrification of Brooklyn Electrification of 208 Units at Brooklyn R2,600,000.00 R63,939.02 Tender was advertised on the City Press Newspaper dated 04thDecember 2011, briefing session took place on the 06thDecember 2011 & closing date was on the 20th December 2011. None Electrification of Tjatane and Mashite Electrification of 150 Units and 15 Units at Mashite R2.062,500.00 R0.00 Project will not be implemented due to lack of capacity. The project has been replaced with Masemola- Manare/Manare. None 20

21. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Program Program Baseline Baseline KPI KPI Half yearly Targets Progress/ Success Progress/ Success Challenges Challenges Future Plan Future Plan Budget Budget Expendi ture Expendi ture Installation of high mast light 15 High masts at various villages Designs completed and the project to be advertise by January 2012 To install complete high mast at various villages. R1.5 R0.00 Advertisement of the project for construction and service provider appointed to commence with construction. Maintenance of the existing high mast and street lights as and when required. None Maintenance of existing high mast and street lights. Service Provider appointed for the Maintenanc e of the Electrical Assets. The order has been issued to the contractor but no progress The appointed contractor not performing To terminate the contract of the appointed contractor R0,7 R0.00 ITP Plan in place none Transport Draft ITP plan in place The study presented to portfolio committee and waiting for the adoption by council none To implement the projects as per the plan R0.00 R0.00 21

22. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Progra m Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget Expenditure Implementation of project plan and level of expenditure for 10/11 financial year at 100%. PMU Project implementation within specified budget and time-frame 11/12 Financial Year implementa tion plan Project not implemented as per the plan Slow spending on MIG projects To implement the project as per implementation plan R0.00 R0.00 60% of registered projects information updated on DPLG MIS MIG projects registered within time frame given by DPLG PMU Priority list for the future Roads and Bridges projects Project registration forms submitted and waiting for the respond from department of Coghsta Due to the delays to conduct feasibility study project has been registered with estimated cost To register all the future planned projects once the Feasibility Study has been done. R0.00 R0.00 Organize 3 monthly projects progress meetings with consultants. Management of all capital projects consultants T2Tech appointed for Project Manageme nt Unit 3 monthly reports submitted Contract of the T2-Tech will elapse at the end of April 2012 To establish the internal PMU section and fill the vacant posts within the department R0.00 R0.00 22

23. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Progra m Baseline KPI Progress/ Success Challenges Future Plan Budget Expe nditu re Half yearly Targets Housing Approval of Sector plan Existing housing plan updated The request has been submitted to the District to assist with the updating of the existing plan. Still waiting for the respond from the District To update the plan during this financial year R0.00 R0.00 Maintenance of all existing Municipal building Existing Municipal building maintained as and when required. Municipal building maintained as and when required. Unavailability of the detailed Municipal Building Plan To request the Municipal Building Plan from the Service provider during the extension of the building R0.8 R0.00 23

24. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Program Program Baseline Baseline KPI KPI Half yearly Targets Progress/ Success Progress/ Success Challenges Challenges Future Plan Future Plan Budget Budget Expen diture Expen diture As per the plan of Community Services Department Housing Maintenance of all existing Municipal Libraries Request to upgrade Phaahla library submitted and busy with preparation of tender document Request submitted and the project will be advertise during the 3rdquarter None To maintain all the Libraries as per the Communit y Services Plan R0.1 R0.00 Phaahla , Phatantsw ane and Jane Furse Libraries Construction of Hawkers stalls As per the plan of LED Department None The Departme nt of LED to submit the request. R0.9 R0.00 24

25. INFRASTRUCTURE DEVELOPMENT HALF YEARLY REPORT 2011-2012 Program Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget Expen diture Renewal of Traffic Station As per the plan of Community Services Department Housing Sekhukhu ne and Nebo traffic station None None Waiting for the request from the Department of Community Services R1.2 R0.00 Increase office space Submission of tender document for approval and advertisement of the project for construction. Existing main Municipal Offices Designs submitted and waiting for the advertiseme nt Budget does not cover the whole scope of work. To do the works in two Financial Years. R6 R0.00 25

26. JANUARY 2012 HALF YEARLY REPORT 26

27. ECONOMIC DEVELOPMENTAND PLANNING 2011/2012 HALF YEARLY REPORT Program Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(m) Expendit ure Spatial Planning and Land use manageme nt No of site acquired from Makhuduthamag a Traditional Authorities for Town Establishment x The Office Mayor is championing the process of land release and compensation of the land owners Delays in the land release process. Continuous allocation sites of the identified land Continuous bilateral engagemen t between the traditional authorities and the Office of the Mayor R0.00 R0.00 27

28. ECONOMIC DEVELOPMENTAND PLANNING 2011/2012 HALF YEARLY REPORT Program Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(m) Expendit ure No of sites acquired for office expansion Negotiatio ns with willing sellers/val uation of identified site(s) Negotiations and property valuations have been completed. Invoices for payment have been received. One of the property owners requested the use of his Valuer. There is a need for urgent Council resolution for the purchase of the properties. Delays in the finalization of the acquisition of Motlatle property. To process a P.T.O for the sites in the name of the municipali ty. The sites to be registered in the asset register. There is a need to develop a plan for the utilization of the sites. R0,5 R0.00 28

29. ECONOMIC DEVELOPMENTAND PLANNING 2011/2012 HALF YEARLY REPORT Progra m Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budge t R(m) Expe ndit ure Spatial Plannin g and Land use manag ement Rezoning and Site Development Drafting of terms of reference/s cope of work and advertising Make a call to tribal authorities to submit lists of villages to be extended The site at Ga-Maloma falls under multiple ownership and has already been occupied informally. Continue to request traditiona l authoritie s regarding the formaliza tion of their villages R0.5 R0.0 0 29

30. ECONOMIC DEVELOPMENTAND PLANNING 2011/2012 HALF YEARLY REPORT Progra m Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(m) Expe nditu re LUMS in place and implemented Land use seminar held with all traditional leaders Make follow-ups with individual tribal authorities regarding issues raised during the Seminar and land use management issues in general Traditional authorities continue to allocate land informally. Bilateral visits to all affected traditional authorities. Arrange an educative session with all councilors on land use manageme nt to as key stakeholder s at ward/com munity level R0.2 R0.00 30

31. ECONOMIC DEVELOPMENTAND PLANNING 2011/2012 HALF YEARLY REPORT Program Baseli ne KPI Half yearly Targets Appointment of the service provider and commencemen t of the work. Progress/ Success All entry points have been branded Challenge s None Future Plan Budget R(m) Expenditu re Spatial Planning and Land use management Branding of Municipal entry points Maintenance and de-bushing of the sites surrounding the branding structures with the assistance of EPWP personnel Portfolio Committee to delegate members to approach Masemola Traditional Authority regarding the proposed development R0.00 R0.00 Development of Precinct plans for municipal growth points Appointment of service provider and engagement of tribal authorities owning land in growth points A general plan consisting of 500 erven at Apel Cross has been completed. None R1 R0.00 31

32. ECONOMIC DEVELOPMENTAND PLANNING 2011/2012 HALF YEARLY REPORT Progra m Spatial Planning and Land use managem ent Baselin e KPI Half yearly Targets Valuation of the identified site for compensation of the willing tribal authority Progress/ Success None Challeng es No suitable site has been identified as yet. Future Plan Budget R(000) Expenditu re Municipal Cemetery Portfolio Committee to continue with the identification of a suitable site Appoint service provider for design and biodiversity research. Address all identified challenges in the third quarter. R0.5 R0.00 Municipal Park Conduct necessary studies/research on the identified site LEDET has conducted inspections on site and has made recommendatio ns Removal of invasive plants, removal of dam wall wetland rehabilitati on fencing of wetland, public awareness and biodiversity research R0.5 R0.00 32

33. ECONOMIC DEVELOPMENTAND PLANNING 2011/2012 HALF YEARLY REPORT Prog ram Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budget R(000) Expen diture LED Building and Supporting the LED Hosting of the Summit Summit has been successfully hosted and the LED Forum has been composed and launched To request Forum members to nominate female representatives The first forum meeting to be held before the end of January 2012 R0.2 R0.00 Tourism Exhibition Architectural design and building plan development Terms of reference for the design and building plans have been developed Site identified (Mr. Masemola’s site) for the erection of the centre has not yet been acquired none Engage tourism product owners R0.2 R0.00 Tourism Brochure 4 000 tourism guideline produced and published Photo shooting and design have been completed Forwarding of the product for printing R0.2 R0.00 33

34. ECONOMIC DEVELOPMENTAND PLANNING 2011/2012 HALF YEARLY REPORT Progr am Baseli ne KPI Half yearly Targets Progress/ Success Challeng es Future Plan Budget Expe nditu re LED Heritage Event evaluation and preparation for the next financial year None Heritage is the competency of Community Services Dept and has already been implemente d Stakeholder managemen t and engagement . The project has to be redefined as Tourism month celebration to align with departmental scope of work. R0.1 R0.00 Investment and Marketing strategy implementatio n Product development for marketing purpose Policy and approach has been reviewed and as a result investment in the form of a shopping complex is to be developed at Jane Furse crossing to the value of R150 million. The size of the development is approximately 16000 m2. To have an internal management committee to manage marketing and investment project. R0.1 R0.00 34

35. ECONOMIC DEVELOPMENTAND PLANNING 2011/2012 HALF YEARLY REPORT Progr am Baseline KPI Half yearly Targets Progress/ Success Challenges Future Plan Budge t Expenditu re No of SMMEs funded Calls for proposals Seven SMMEs have been identified for support. The projects are listed as follows: Difahlane, Mabodibeng, Moretsele Poultry, Apel Cross Hawkers, Segwahleng, Maano-a- Basadi and Mamudi. Hawker stalls at design stage waiting for advertisement . SMME sustainability, growth and access to finance LED Forum to develop mechanism to assist all SMMEs R0.8 R0.00 LED Hawkers stalls Advertisemen t and appointment None Continuous consultatio n of the hawkers. R0.00 R0.00 35

36. 2011-2012 HALF YEARLY REPORT 36

37. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Progr am Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budget R(000) Expen diture HRM Manual time registers available. Electronic Time Managemen t System developed. Conduct situational analysis None. Change time register format to be user friendly. Presentation made to Management & Portfolio Committee on the 7/9/2011 & 23/9/2011 respectively. HR is monitoring time registers and leave books on a weekly basis. Budget cuts To change to new manual registers. R 100 000.00 Time Managemen t strategy developed Municipal registration with Pension funds done for both MCPF & MEPF. All councilors & staff registered with Pension funds. To reconcile pension payments monthly. All exited councillors have been paid by 31th November 2011. None To continue to manage pensions monthly. 37

38. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Prog ram Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budget R(000) Expen diture HRM Proper staff placement done. Do staff reengineering. All old staff placement queries resolved. Lack of capacity Staff engineering be done for the entire staff. 2010/11 Reviewed Organisationa l structure available. Organisationa l structure reviewed. Review and implement Organisationa l structure. Total employees:89 Resignations: 0. New appointees: 6 Death: 1 Posts not budgeted for: 19. Posts omitted on the organisational structure:12. None. To amend the approved organogram & have it adopted. Directors : 2 filled. Interview contacted on the 9thDec.2011 COMMUNITY SERVICES 12thDec. 2011 INFRASTRUCT URE 21STDec 2011 Inadequate capacity. To fill posts by 30thJune 2012. 38

39. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Depts. Filled posts Vacant posts Gender Disability Omitted posts. Total No. of posts Female Male 00- MM 2 3 4 1 1 2 1 1 0 0 0 1 6 4 1- EDP 8 2 1 7 2 2 10 2- (ID) 8 8 4 4 0 2 16 3-CS 17 32 7 10 0 0 49 4- CRS 25 8 11 14 2 1 33 5-BT 26 10 9 17 0 7 36 GRAND TOTAL 89 58% 67 42% 35 38% 52 62% 4 5% 13 154 No. Of posts not budgeted for: 19 39

40. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Progr am Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budget R(000) Expen diture HRM Organogram available. HR plan Developed . To identify critical posts and fill them. Critical posts have been identified. Interviews conducted. Office space. To fill all critical posts as soon as possible. Zero baseline SALGA wage agreements Implemented. To implement wage curve agreements. None. Delay in finalising agreements. Developing terms of reference for internal salary structuring. 2008 Adopted HR policies available. Draft HR reviewed policies available. HR policies reviewed. To adopt HR policies. Policy Working Team in place. 2 (two) preparatory meetings held on the 14/04/2011, 16/04/2011& 07/09/2011 Break- away session held on the 31/08 – 02/09/2011@ Land Mark Hotel. Process has been suspended. To finalise policies R 250 000.00 Draft HR strategy in place. HR strategy in place. Approve and implement HR strategy. None. Lack of capacity. To finalise HR strategy with the help of COGHSTA. R 250 000.00 40

41. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Progr am Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budge t Expen diture HRD 17 students on MLM bursary fund. Municipal bursary fund in place. To make payments for students per semester. 16 bursars manage to pass their exam and 0ne failed Expensive private accommodatio n . R1000 000. 00 Bursary strategic plan in place. MLM bursary strategic plan implemented and reviewed. To implement strategic plan. Advert for new Bursary application done on Nov/Dec. 2011. Bursary applications received 91 38 – Engineering 30 – Finance 23 - MBCHB None submission of results To hold bursary committee meeting R 250 000. 00 2010/11 WSP in place. 2011/12 WSP submitted to LGSETA on the 30thJune 2011 WSP compliant. To compile WSP annual training reports and quarterly reports. 2nd quarterly report available. None. To report quarterly. WSP in place. Staff training & development done. To implement WSP. All Councilors inducted from 11-16 July 2011. Orientation done on the 4 /7/2011. 1x CPMD 5x Project management . 8x officials attended customer care. All Finance staff drop out the MFMP training, To continue to implement WSP. R 1000 000. 00 41

42. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Prog ram Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budge t Expen diture HRD Zero baseline Policy for learnership developed. To develop Learnership policy. None The process was suspended Bursary policy be implemented R20 000.00 •Draft policy in place. LR OHS committee in place. OHS reps appointed. OHS Committee & policy formally established and adopted. To develop OHS policy. None. Adopt & Implement policy . Develop plan. •EW draft policy reviewed. Employee wellness committee established on the 1stFeb 2010. Employee wellness committee established & functional. To review EW policy. None. To finalise and have policy adopted. R 100 000.00 •Held three meetings on the 7/7/2011, 29/08/2011 and 6/10/2011 •EW P drawn and implemented. •Employee Wellness Day held on 21/10/2011 To develop EW program/ plan. 42

43. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Progr am Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budge t Expen diture •Three Meetings held on 6/7/2011, 29/08/2011 and 9/12/2011. •Program developed. •Successful placement: 2. •3 Sub committees established (HRD, BC & WS) LR LLF in place. LLF duly established and functional. To strengthen LLF. LLF Program of meetings not followed. To implement LLF program, and attend to unresolved matters. R 150 000.00 •HRD committee that deals with EE issues is appointed on the 23/08/2011. Adopted EEP in place (2007- 2012) Employment equity plan in place. To appoint EE Committee . None. Number of females and people with disabilities are less To review EEP by Dec 2011. •Annual EE report compiled and submitted to Dept of Labour on the 29/09/2011 To review EEP . To ensure that EE targets are met 43

44. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Progra m Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budge t Expen diture LR Employee Equity Plan in place ( 2007-2012) EEP reviewed, for this term of Council. To review and implement EEP. Female = 52. Males = 37. Lack of consultation in terms of appointment targets. To review EEP in the 2ndQRT R 150 000. 00 100% of new Councilors files opened. Registry File plan adopted in 2009. File plan implemented. To implement file plan. None To comply with file plan for effective records manageme nt. R 300 000. 00 Failure to allocate reference numbers by other departments. 45% file plan implemented. Records are submitted at Records office i.e Finance, Corporate and Infrastructure Zero baseline. PAIA manual developed. To research and do consultation on PAIA with stakeholders. PAIA Manual in place. None To submit manual to portfolio committee for noting. 1 (one) workshop held. Records management awareness campaign done. To conduct 1awareness campaign. COGHSTA contacted & agreed to do one. Inadequate capacity To continue with the awareness plan by March 2012 44

45. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Progra m Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budget Expen diture Registry Zero baseline Electronic records management acquired. To install electronic records management system. None. Inadequate capacity Purchase scanner instead of system by Jan 2012. R 200 000.00 Records management policy & procedure manual adopted in 2009. Records management policy reviewed. To review records management policy. Reviewed policy in place. None. To submit policy to portfolio committee for noting. R 50 000.00 Procedural manual in place. Best practice model implemented. Implement best practice model Files audited in line with the model/ manual. None Manual implemented. Customer care. Customer care services improved. To place suggestion boxes in tribal offices 27 tribal authorities clustered for installation Employees have nametags. None To inform relevant tribal authorities. To update nametags and office labeling as and when demanded. Offices have been labeled. 45

46. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Program Baseline KPI Half yearly targets Progress/ Success Challeng es Future Plan Budg et Expen diture Customer care. 80% service charter done. Service delivery charter developed. To finalise service standards. Quotations were outsourced waiting for SCM to appoint service provider. Lack of capacity and support To appoint service provider to develop service delivery charter. 80% standards done. Service standards developed. To finalise service standards. None. Lack of capacity To finalise standards. R 50 000.00 Customer care. Customer care service delivery Improved . To develop a training plan. QRT training plan in place. 2 days Customer care workshop done. None. To implement plan. R 60 000.00 1 awareness campaign held Awareness campaigns on Bathopele and service standards conducted. To conduct 2 campaign. Bathopele awareness and build up capacity held on the 17thto 18thOctober 2011. None Continue with the program. R 300 000.00 Council administrati on 3 Ordinary & 6 Special Council meetings in 2010/2011. Council administration Improved To improve Council administration Master plan of Council developed and distributed. Time constraints To comply with and follow Council master plan. 46

47. CORPORATE SERVICES HALF YEARLY REPORT 2011 Progra m Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budget Expen diture Council administ ration 3 Ordinary & 6 Special council meetings held. Council administration. To hold 06 EXCO meetings. ordinary EXCO meeting held 1 ordinary EXCO sitting 4 special EXCO meeting sitting 05 Council Meeting 1 ordinary council meeting 4 special council meeting CRP -5 CS-03 ID-05 BT-03 PL- 05 LED - 05 Too many commitments. To comply with the master plan. To hold 02 Council meetings To hold Portfolio Committee meetings. Draft standing orders in place. Council standing orders reviewed. To review & implement Council standing orders. On going. None. Council to adopt standing orders. National & provincial guidelines Council administration improved. To improve Council performance. De- hoop dam visited Council sitting 1 ordinary council sitting None. To monitor attendance of Cllrs. 47

48. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Progra m Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budge t Expe nditu re Council administ ration SALGA induction & MLM orientation done Capacity building of Councilors done. To build capacity for Councilors. 61 Cllrs inducted and oriented. Submission of documents. To do skills audit of all Councilors. R 400 000.00 Draft standing orders. Council logistics. To complywith standing orders. On going. Late finalisation of agenda. To do consultation R 400 000.00 48

49. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Prog ram Baseline KPI Half yearly targets Progress/ Success Challenge s Future Plan Budget Expen diture ICT Zero baseline. Software licenses Renewed and procured. To acquire all 4 software licenses. Request for additional licenses completed (firewall, office 2010). None. To procure additional licenses. R 350 000.00 2 Multi functional machine(copier, printers & scanner) in place. One common printer and copier bought. Lease printer and copier. Service provider appointed. None To have copiers for site offices R 200 000. 00 1 access point per office. Network access points increased. To install additional network access points. None Service providers quote more than the allocated budget. To divide job into phases and request additional budget. R 200 000. 00 Preventative maintenance plan developed. ICT infrastructure repaired & maintained. To perform maintenance and repair of ICT assets. None Budget cuts. Budget adjustment R 300 000. 00 Zero baseline. ICT systems & infrastructure maintenance SLA acquired. To appoint service provider for maintenance. Tender advertised for this project on 23rdNovember 2011. None. To engage with finance to appoint by December 2011 R 340 000. 00 49

50. CORPORATE SERVICES HALF YEARLY REPORT 2011/12 Prog ram Baseline KPI Half yearly targets Progress/ Success Challenges Future Plan Budge t Expen diture ICT Zero baseline SLA for Fire Detector system maintenance acquired. To request SLA for fire detector system. Request for SLA initiated 30/09/2011 Delay in procuring by finance department To follow up with finance to speed up this project R 200 000.00 Zero baseline ICT staff trained. To capacitate ICT staff. ongoing None. To comply with skills audit. R 200 000.00 ICT infrastructure assets procured. Replace obsolete ICT assets. Identified obsolete ICT asset: Laptop & desktops. Requisition submitted. Requisition rejected. Not complying with minimum ICT standards. To comply with the minimum ICT standard requirements. Offsite backup: Jane Furse library. Backup system installed. To install backup system. Tender advertised for project 23rd November 2011 None. To appoint service provider by January 2012 R 400 000.00 2 linked: J/Furse library & SK traffic station. Satellite offices linked to the Municipal building. To link libraries and traffic offices to main server. Site offices inspection done in August 2011 and request initiated. Delay in procurement To follow up with finance department. R 400 000.00 SLA signed for website management Website and internet maintained. To maintain website and internet. On going. None. To do updates on demand. R 50 000.00 50