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Oklahoma’s Promise. Scholarship & Grant Training July 11, 2012 Delia Gilbert Oklahoma State Regents for Higher Education. Resource Page Financial Aid Resources for Institutions. http://www.okhighered.org/admin-fac/FinAidResources/ One location for up-to-date information including:

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oklahoma s promise

Oklahoma’s Promise

Scholarship & Grant Training

July 11, 2012

Delia Gilbert

Oklahoma State Regents for Higher Education

resource page financial aid resources for institutions
Resource PageFinancial Aid Resources for Institutions
  • http://www.okhighered.org/admin-fac/FinAidResources/
  • One location for up-to-date information including:
    • Administrative rules and statutes
    • Report form templates
    • Reporting instructions
    • Other information related to OSRHE financial aid programs
ok promise eligibility report
OK PromiseEligibility Report
  • https://www.okhighered.org/ohlap/ohlapelig/Login.aspx
  • Same username and password as O-SAFE
  • After 7-15 O-SAFE update- go to O-SAFE first and set up new username and password then it should be the same as the eligibility check.
  • Multiple Report Options:
    • Current Eligibility (2011-12)
    • Current Eligibility (2012-13)
    • Potential Eligibility (2012 grads only)
  • Two Processing Options:
    • Individual
    • Batch
okpromise file created by institution
OKPromiseFile created by institution

Column A


Column B

Student ID

okpromise file returned to the institution
Column A = ID

Column B = Elig/Not

Column C = Elig. code for text file

Column D = Expiration Date

Column E = Student last name

Column F = Date enrolled in OKP

OKPromiseFile returned to the institution
troubleshooting eligibility report errors
Troubleshooting Eligibility Report Errors
  • Error: the # of columns does not match …Answer: too many columns in your spreadsheet or SSN field may be blank
  • Error: Website requires you to login to use … or “the specified request cannot be executed from current application pool.”Answer: Save the file to a lower version (Microsoft Office Excel Workbook.xls)
troubleshooting cont
Troubleshooting (cont.)
  • Problem: Found a student in May; the following September, the student is not on the list.
  • Answer: Student’s eligibility has probably expired.*5 year (or bachelor’s degree earned) expiration

*3 year expiration – if the student is attending college for the first time, you might suggest they contact us.

troubleshooting cont1
Troubleshooting (cont.)
  • Problem: Student is coming up as “not eligible”Answer:
    • Student did not complete the rqmts.
    • Possible incorrect SSN
    • No SSN on record
  • Question: Why does one OKPromise student have an expiration date and another does not?Answer: The 1st student has a disbursement on record with OKPromise; the 2nd does not (yet).
troubleshooting cont2
Troubleshooting (cont.)

Problem: you click ‘start process’ and nothing happens.Answer: this is an Internet Explorer issue; you’ll need to get an instruction doc. from me that will show you how to adjust a security setting.

automating your okpromise claim
Automating your OKPromise claim
  • Do as much as you can electronically
  • Pulling data from your FA Management System into your claim form
  • Please share your practices or ideas
okpromise helpful tips
OKPromise Helpful Tips
  • Financial Aid handbook
  • FAQ for HS Seniors & FAQ for College Students
  • OKPromise Scholarship Rates
cooperative alliance
Cooperative Alliance

An agreement between one or more public Oklahoma institutions and one technology center as a joint vision of a collaborative partnership designed to benefit students and enhance the technical workforce in that part of Oklahoma. A Cooperative Alliance is voluntary and agreed upon by all partners and their governing boards. The State Regents for Higher Education and the State Board of Career and Technology Education review and approve the agreement for each Cooperative Alliance. The approved Cooperative Alliance agreement remains in force until the governing boards of the Cooperative Alliance partners dissolve the agreement.

cooperative agreement
Cooperative Agreement

A formal, academic program offered by institutions in the Oklahoma State System for Higher Education that includes approved courses taught by a CareerTech technology center and leads to an Associate in Applied Science (AAS) degree or a college-level certificate in a technical or occupational field.

cooperative agreement cont
Cooperative Agreement (cont.)
  • Students should follow the rules of the cooperative agreement.
  • Co-enrolled; must pay charges to institution
  • Claim should show name of coop agmt program (i.e. Applied Tech) and name of the public institution
contact information
Contact Information

[email protected]


1.800.858.1840 (option 2)

Carol Alexander: [email protected]

Delia Gilbert: [email protected]

claim processing
Claim Processing

Claim Instructions

Sample claim

Refund sample