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Library Hacks. Getting the most out of YOUR Music Library Patrick Fulton & Sara Nodine Warre n D. Allen Music Library. So, what the heck is a hack anyway?. Library Materials. How do I find what I’m looking for?. Three ways to search for resources: Basic Search Advanced Search Summon

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library hacks

Library Hacks

Getting the most out of YOUR Music Library

Patrick Fulton & Sara Nodine

Warren D. Allen Music Library

library materials
Library Materials

How do I find what I’m looking for?

hacking the catalog

Three ways to search for resources:

    • Basic Search
    • Advanced Search
    • Summon
  • Which should I choose and why?
  • Does it really make a difference?
Hacking the Catalog
hack 1
Hack #1


hack 1 limit limit limit

Try some facets, they’re amazing!

  • Basic/Advanced Searching
  • Limit by library, format, author, publisher, etc.
Hack #1- Limit, Limit, Limit
hack 1 limit limit limit1

To narrow down these thousands of results, Summon offers facets too!

  • Summon allows for even more flexibility by including or excluding multiple facets at once!
Hack #1- Limit, Limit, Limit
hack 11
Hack #1


hack 2 subject headings uniform titles1
Hack #2- Subject Headings & Uniform Titles

Created by Patrick Fulton- Spring 2014

electronic resources

Allen Music Library subscribes to a wide range of resources online:

    • Streaming Audio & Video
    • Electronic Journals
    • MASSIVE Databases!
  • What are the major online resources?
  • How do I get to them?
Electronic Resources
streaming resources alexander street press

Wide collection of products including: Smithsonian Global Sound, American Song, etc.

  • Search them all at once at
Streaming Resources:Alexander Street Press
hack 12
Hack #1


materials found
Materials found!

Now how do I get them?

physical collections

For books and scores, library items divide into collections:

    • AML: General Collection, Media, Reference, and Research
    • AML Website: All electronic collections
    • Other Campus Libraries: Strozier, Dirac, Goldstein, Medical, Law, etc.
  • Don’t forget about us!
    • Special Collections
    • Older Media (Reel-to-reels, DATs, Cassettes, Laserdiscs, etc.)
Physical Collections
allen music library know your collection

General/Media Collection- Regularly-circulating books, scores, and media items

  • Research Collection- Collected works and critical editions
  • Reference Collection- Dictionaries, style guides, bibliographies, widely-used reference sources
  • In-Library Use Only: Periodicals, micro-materials, Reserves, Reference, etc.
Allen Music Library:Know your Collection
hack 13
Hack #1


hack 4 there s a world beyond the catalog

AML Special Collections

  • AML is home to many rare items dating back as far as the 16th century
  • Personal collections from Ernst von Dohnányi, Wiley Housewright, Ella ScobleOpperman, and many more!
  • Massive collections of piano rolls, confederate sheet music, braille music, etc.
  • Significant individual items (Carlisle Floyd’s Susannah)
  • Reel-to-reels and other older media!
Hack #4- There’s a world beyond the catalog!
special collections how do i get it

Search for Special Collections items using the link on the home page

    • Most collections can be used in the library
    • Certain collections have restrictions—we’ll let you know! 
  • Old media
    • For reels, DATs, and Cassettes, we’re happy to help with digitization
    • See your circulation desk worker for a form!
Special Collections:How do I get it?
hack 14
Hack #1


library services
Library services

Don’t worry! We’re here to help!

someone has it checked out try placing a hold



  • 1. See that due date? Don’t Stress!
  • 2. Click ‘Place a Hold’
    • Enter your FSU Lib # and your pickup location
    • We’ll take care of the rest!
Someone has it checked out? Try placing a hold!
we ve got a form for that
“Available, but not on shelf.”

“We really should have this!”

Have a great idea for a resource we don’t yet have?

Let us know about it by filling out an Order Request form!

  • Ask our friendly circulation staff for help!
  • Still no luck? Fill out a Search Request Form!
We’ve got a form for that!
hack 15
Hack #1


hack 6a state library loan service uborrow

Borrow items from all college/university libraries in FL

  • Delivery in 3-5 business days
  • Select right from the catalog search!


Hack #6a- State Library Loan Service (UBorrow)
hack 6b interlibrary loan service ill

Interlibrary Loan (ILL)

  • Borrow from colleges, universities, and public libraries across the U.S. and internationally!
  • Delivery in approx. 2 weeks
Hack #6b- Interlibrary Loan Service (ILL)
hack 16
Hack #1


hack 17
Hack #1


hack 8 your aml staff

Patrick Fulton

Circulation/Reserves Manager

Sara Nodine

Collection Development Librarian

Laura Gayle Green

Library Director

Hack #8-Your AML Staff!!

Created by:

Patrick Fulton & Sara Nodine

Warren D. Allen Music Library

Licensed by: Creative Commons

Attribution-NonCommercial-ShareAlike 4.0 International