Academic Services Division Information Day Programme

2. Academic Services Division Information Day Programme • 09.10 Session 1 - Student Records • 10.20 Break • 10.35 Session 2 – Attendance Monitoring • 11.05 Session 3 – Progression & Award Regulations • 11.40 Break • 11.45 Session 4 - Curriculum & Timetabling • 12.25 Lunch • 13.15 Session 5 – Assessment Policies & Procedures • 14.25 Break • 14.40 Session 6 - Rights & Responsibilities • 15.25 Break • 15.30 Session 7 - Research Degrees • 16.25 Close

3. Student RecordsRegistryAcademic Services Division David McDermott Daniel Robinson Chris Bexton Ian Hamley Ros Piper

4. RegistrationRegistryAcademic Services Division David McDermott, Registry Academic Services Division

5. Registration • What is University registration? • “Only a Registered Student may follow a programme of study leading to a University award, have access to relevant services and facilities (including attendance at classes, and assessment), and be entitled to the rights and privileges of University membership as a student.” • What is required? • Online • In person • Exclusions and deadlines Academic Services Division

6. Registration • Communication • Regular emails to staff • Registration user guide for ‘Registry’ staff • Regular emails to students • Mailing from Admissions Office • Registration guides for new students • Registration webpages • Support – Student IT Helpline • Confirmation of registration Academic Services Division

7. Registration Academic Services Division

8. Registration DECLARATION SCREEN

9. Registration Web: www.nottingham.ac.uk/registration Email: registration@nottingham.ac.uk Academic Services Division

10. Module EnrolmentTimetabling OfficeAcademic Services Division Daniel Robinson, Timetabling Office

11. What is Module Enrolment? Module Enrolment is the process by which core modules are automatically attached to a student, students choose their optional modules, and those choices are recorded. The data is held on Saturn, and is also shown on the student’s My Modules channel on the Portal.

12. Why do we need Module Enrolment? • Module enrolment data is used in several areas: • Students – need to have the correct number of credits to complete their course • Students - view module information via Portal and WebCT • Schools – print class lists based on Saturn information • Timetabling – schedule classes based on pre-enrolment information and module sizes • Examinations – schedule exam timetables based on student enrolments • PMID – allocate budgets based on student numbers

13. The Module Enrolment Form • All data is taken from the Saturn Student Record • Header information contains • Student’s name • Student ID • Course • Year of study • All core modules are pre-printed on the form

14. Three Stages of Module Enrolment • The Module Enrolment process has three stages • Stage 1 – Module Enrolment (September/October) • Stage 2 – Module Confirmation (January/February) • Stage 3 – Module Pre-Enrolment (April/May)

15. Stage 1: Module Enrolment • September - October • IS run the Module Build for all student records • Forms are printed off and sent to Schools • Students collect their forms, make choices, and hand in to • school offices • Choices must be approved! • Data entry completed either by School or Timetabling Office • Process should be complete by mid October

16. Stage 2: Module Confirmation • January – February • Forms are printed off and sent to Schools • Students collect their forms, make changes to Spring semester modules, and hand in to school offices • New choices must be approved! • Data entry completed either by School or Timetabling Office • Process should be complete by mid February

17. Stage 3: Module Pre-Enrolment • April - May • IS run Module Build for all UG students expected to return • Forms are printed off and sent to Schools • Students make choices, and hand in forms to school offices • Choices must be approved! • Data entry completed either by School or Timetabling Office • Process should be completed by mid May • Data then downloaded by Timetabling Office in order to create draft student timetables

18. 2009-10 Academic Year Key Dates • 4 May 2010 – Module pre-enrolment begins onto 2010-11 modules (start of summer term) • 14 May 2010 – All module pre-enrolment forms should be handed in by students • 21 May 2010 – All module pre-enrolment data entry should be completed

19. Module Enrolment: The Future? • Online Module Enrolment • Much still to be decided, but online module enrolment should: • Be user friendly for students (and staff!) • Be more efficient for staff time • Ensure better data quality • Enable the UoN to keep up with our competitors • Enhance the student experience • Current April 2010 status: SMS team and Timetabling Office have been working on product specification, work currently on hold due to other demands on SMS team.

20. Contact Details Website: http://www.nottingham.ac.uk/timetable/html/ModuleEnrolment/Home.php Email: module-enrolment@nottingham.ac.uk Location: Timetabling Office, E Floor, Portland Building, University Park

21. Managing The Student LifecycleRegistryAcademic Services Division Chris Bexton, Registry Ian Hamley, Registry Academic Services Division

22. PGR students – Life Cycle Registration throughout the year Supervision Annual monitoring and progression Examination Academic Services Division

23. All year round processes Suspensions, withdrawals & transfers Erasmus, U21 and Mobility Schemes The Student Services Centre (SSC) Student confirmation letters Transcripts for graduates The Quality Manual: http://www.nottingham.ac.uk/quality-manual/ Academic Services Division

24. Taught Students - Lifecycle • Module and course approval • Chase non-registered students • Module checks • Distribute graduation forms • Process award decisions • Process progression decisions Academic Services Division

25. Taught Students - Lifecycle • Appeals, Council and Office of the Independent Adjudicator • 3 Examination periods • Academic Offences & Student Discipline Academic Services Division

26. Handling Debt In-session suspensions Withdrawal of debtors at start of next Session Graduation and debtors Fee Schedule: http://www.nottingham.ac.uk/fees/2009-10/fees2009-10.htm Academic Services Division

27. Contact Details Registry: http://www.nottingham.ac.uk/academic-office/studentregistry/ Division: http://www.nottingham.ac.uk/asd/index.htm Email: studentregistry@nottingham.ac.uk Location: E Floor, Portland Building, University Park. Academic Services Division

28. GraduationAcademic Services Division Ros Piper, Graduation Manager

29. Graduation • Location and dates • Planning • Information packs • Deadlines • Eligibility, Deferrals & Appeals

30. Graduation • Certificates • Guest tickets & Refunds • Arrangements for staff and stewarding • Overseas Ceremonies • Inter-ceremony graduation • www.nottingham.ac.uk/quality-manual/assessment/inter-ceremony.htm • Future Developments • Contacts • Website: www.nottingham.ac.uk/graduation • Email: graduation@nottingham.ac.uk

31. Registry Academic Services Division www.nottingham.ac.uk/academic-office/studentregistry/