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Solutions Presentations Zone

Learn how to achieve the best of both worlds in project management by utilizing a portfolio and project management system with limited resources. Discover the benefits of Ninth Wave's SmartCore platform and how it can improve project delivery, prioritize projects, and streamline communication and decision-making.

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Solutions Presentations Zone

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  1. Solutions Presentations Zone 10.30 Andy Robinson Ninth Wave 11.30 Ian Wallace Palisade Europe Ltd 12.30 David Dunning Corporate Project Solutions 1.30 Gerald Bradley Sigma Consulting 2.30 Kirban Sparrowhawk Oracle

  2. Managing Projects With Limited Resources By Using a Portfolio & Project Management System Achieving The Best of Both Worlds from Ninth Wave Andy Robinson

  3. Agenda • Project delivery with constrained resources • Using a Portfolio & Project Management solution to determine which projects to undertake • Implement PPM in-house or use a Software as a Service model • Background on Ninth Wave & SmartCore

  4. Projects with constraints • Determine organisation’s priorities – cost reduction, regulatory compliance, competitive advantage, ... • Weight projects according to key factors • Strategic alignment, ROI, risk, costs, resources • Determine planning horizons – short, medium & long term to assess resource requirements & budgeting • Adopt a project “culling” strategy – stop projects if they aren’t going to deliver expected benefits

  5. Projects with constraints • Assess past project success/failures • how many projects met their original objectives • how many projects were stopped • Establish templates for typical project lifecycles with embedded workflow • Improves communication & speeds up decision making • Reduce reporting & project administration overhead • 20% seems to be the norm for most companies • a PPM system should get this down to 10%

  6. PPM – One size doesn’t fit all PPM – Flex’ed to Fit

  7. In-house or Off The Shelf PPM In-house • Tends to be a combination of standalone tools: SharePoint, Excel, MS Project • Good for managing individual projects • Fast to implement, typically with limited scope • Cheap – tend to be done without any budget • Good fit to IT project requirements • Not very flexible • No aggregated view across projects • Limited automation of processes

  8. In-house or Off the Shelf PPM Off The Shelf • Determine % fit to your requirements – 80/20 rule • Good for managing individual projects as well as a portfolio • Broad scope – planning through to delivery • Watch out for integration issues – financials, timesheets, MS Project • Typically more expensive & slower to implement • Difficult to tailor to meet different project lifecycles • May not map to existing work processes

  9. Best of Both Worlds Incremental deployment • Only implement the modules you need • Configure to match best practice in your organisation • Set-up data exchange with existing systems • Deploy dashboards & reporting – typically 4-5 different types across the organisation

  10. PPM Pitfalls • Integration & data exchange with other products in use • Avoid fixed or proprietary ways of managing projects • Islands of project data – move to a project repository • Map resource management to project planning horizons – short, medium and long term • Identify bottlenecks, conflicts, under and over utilisation • Avoid “big bang” rollout or IT only deployments

  11. PPM – One size doesn’t fit all SmartCore Engine

  12. In-house versus SaaS In-house deployment of home-grown or off the shelf PPM • Recommended if existing hardware & infrastructure is available • Can incur additional costs for licensing 3rd party software • May take longer to deploy based upon internal processes to put something on to your network • Easier to integrate with existing systems for data exchange

  13. In-house versus SaaS Software as a Service • Not available for all PPM solutions • Quick deployment and can cope with peaks in usage • May be more expensive • Avoid transaction or capacity based models – user based is easier to budget and justify • Look for PPM tools that can be maintained totally over the web • Check data exchange with existing in-house systems is practical

  14. What is SmartCore? • packaged software with all the advantages of a bespoke solution delivered as a web-based, highly adaptive platform • SmartCorecan be deployed rapidly. • SmartCorecan be tailored without programming. • SmartCorecan integrate with existing tools and groupware. • SmartCorehas a wide range of applications due to its flexibility. • SmartCorecan create an instant, universally available, working environment wherever and whenever you need, typically in less time than it normally takes to document requirements.

  15. Business Data SmartCore

  16. powered by SmartCore Project Management

  17. Summary • Choose a PPM system that can be easily adapted to meet your current and future requirements • Go for incremental deployment – faster ROI • Reduce project administration overhead • Good PPM should automate reporting and tracking • Look for workflow capability to support and automate your current working practices • Adopt a project culling strategy • Look at in-house versus SaaS (ideally option to switch between the two)

  18. … any questions?

  19. Thank You We are on Stand 74 Andy Robinson Ninth Wave andy.robinson@ninthwave.co.uk www.ninthwave.co.uk

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