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The Geographic Information System Standard Operating Procedures on Incident Project (GSTOP). Sue McLellan Florida Division of Forestry. GSTOP Project Objectives. This idea of this project was to create a starting point, a first iteration of GIS SOPs for incidents.

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the geographic information system standard operating procedures on incident project gstop
The Geographic Information System Standard Operating Procedures on Incident Project (GSTOP)

Sue McLellan

Florida Division of Forestry

gstop project objectives
GSTOP Project Objectives

This idea of this project was to create a starting point, a first iteration of GIS SOPs for incidents.

Create standard operating procedures (SOPs) for the use of GIS on wildland fire incidents.

Develop guidelines for the GISS’s Base Level Performance at incidents.

Need for guidelines for GIS specialist expectations.

the need for standard operating procedures
The Need for Standard Operating Procedures
  • Ensure that production operations are performed consistently
  • Maintain quality control of processes and products
  • Ensure that staff transitions are smooth
  • Product and service delivery are completed on a prescribed schedule
the need for standard operating procedures4
The Need for Standard Operating Procedures
  • Serve as a training document
  • Historical Documentation
  • Change Management Process
where do we fit in
Where do we fit in….

Executive Oversite

time line
Time Line
  • October 2004 NWCG Charter Developed
  • Funding Acquired
  • Project Manager and Business Lead Identified
  • Team Assembled
  • Define the Scope and Direction
time line cont
Time Line cont.
  • Draft SOPs were developed June 2005
  • Distributed for Field Review Fire Season
  • Changes and Modifications Made Winter 2005
  • Final Document Sent for NWCG Review and Approval
  • Document Final Publication June 2006
gstop team members
GSTOP Team Members

States: FL OR WA

US Forest Service

National Park Service

US Geological Survey

Bureau of Indian Affairs

Bureau of Land Management

US Fish and Wildlife Services

FEMA Representation

representation

X

X

X

X

X

X

X

X

X

X

Representation

FEMA Region X

the process
The Process
  • Topics and Scope by Charter
  • Sections developed independently by Team Members
  • Group discussions
  • Consensus
  • Constraints and Limitations (NWCG)
the process continued
The Process Continued….

Team Work Flow

  • Define Information Needs from SITL. GIS Specialists, Plans Chief
  • Develop Preliminary Business Requirements Specifications
  • Business Requirements Reviewed and Validated
interagency collaboration
Interagency Collaboration
  • DisasterHelp.gov
  • Conference Calls
  • Face to Face Meetings
  • Email
  • FTP.NIFC.GOV
slide14
SOPs

Developing and recommending GIS SOPs guidelines for incidents to the NWCG.

  • Minimum GIS expectations on an incident
  • Naming conventions and structure (e.g. Folder and file)
  • Data sharing and archiving procedures
  • Incident team transition procedures
sops cont
SOPs cont.
  • Documentation and metadata procedures
  • Standard Maps Definition
  • Minimum Essential Data Sets
  • GIS Symbology
final product
Final Product
  • BLM Editors, Graphics Compiled the Document
  • The final product is an 83-page book that can be downloaded at:

http://www.nwcg.gov/pms/pubs/GSTOP7.pdf

  • Order Online from Boise NIFC Cache for $3.14

1000 Copies Printed

slide17

GIS

Standard Operating

Procedures on Incidents

A Publication of the

National Wildfire

Coordinating Group

PMS 936

NFES 2809

June 2006

lessons learned
Lessons Learned
  • Business Process is Very Time Consuming
  • Funding: 1 year for a 2 year Project
  • NWCG Requirements Difficult to Navigate
lessons learned cont
Lessons Learned cont.
  • BLM Publication Did a Fantastic Job
  • Inconsistencies Between Chapters required Editing Challenges
  • Project Management Facilitation Great Benefit
future direction
Future Direction
  • Annual Review of SOPs
  • Feedback from the business community
  • 410-1 Fire Line Handbook Update of ICS Symbology
  • Possible Pocket Guide
questions
Questions ???

Sue McLellan, Systems Project Administrator (GIS)

Florida Division of Forestry

Mclells@doacs.state.fl.us

850-414-8554

http://gis.nwcg.gov