Accounting for Health Care Organizations

Chapter 16 Accounting for Health Care Organizations

Learning Objectives After studying Chapter 16, you should be able to: • Identify different organizational forms and the related authoritative accounting literature for health care organizations • Describe financial reporting for health care organizations

Learning Objectives (Cont’d) • Explain unique accounting and measurement issues in health care organizations • Journalize transactions and prepare the basic financial statements for not-for-profit and governmental health care organizations

Learning Objectives (Cont’d) • Describe other accounting issues in the health care industry: • Legislation • Auditing • Taxation and regulation • Prepaid health care services • Continuing care retirement communities • Explain financial and operational analysis of health care organizations

For-Profit: Investor- Owned Not-for-Profit: Business Oriented Not-for-Profit: Governmental Health Care Organizations, Such as Hospitals, can be Structured as

Health Care Organizations (HCOs)— Types of Services • Clinics and individual or group practices • Continuing care retirement communities (CCRCs) • Health maintenance organizations (HMOs) • Home health agencies • Hospitals • Nursing homes • Rehabilitation centers • Integrated systems that include one or more of the above entity types

GAAP for a HCO Depends Upon Its Organizational Structure For-Profit: Investor-owned Not-for-Profit: Business Oriented Not-for-Profit: Governmental Business-type GASB Codification FASB Codification AICPA Audit and Accounting Guide Health Care Entities

Terminology in Remainder of Slides In the remainder of the slides the term: • Not-for-profit refers to a nongovernmental not-for-profit HCO • Governmental is used to refer to a governmental business-type not-for-profit HCO

Financial Statements for HCOs • Not-for-profit (NFP) and for-profit organizations • Balance sheet or statement of financial position (see Ill. 16-3) • Statement of operations (see Ill. 16-4) • Statement of changes in net assets (see Ill. 16-4) • Statement of cash flows (see Ill. 16-5)

Financial Statements for HCOs (Cont’d) • Governmental – most governmental HCOs operate as business-type organizations using proprietary fund accounting and reporting • Statement of net position • Statement of revenues, expenses and changes in net position • Statement of cash flows (see Ill. 16-6)

Equity Reported on the Balance Sheet or Statement of Net Position NFP—unrestricted net assets, temporarily restricted net assets, and permanently restricted net assets Governmental—unrestricted net position, restricted net position, net investment in capital assets For-Profit—capital stock and retained earnings

Assets • Assets limited as to use is an asset category associated with NFPs • Assets limited by contracts or agreements with outside parties other than donors or grantors, as well as limitations placed on assets by the board • Show on the financial statements or disclose in the notes separating assets with external limits from those with internal limits (board placed limits) • Restricted assets are used by governmental HCOs • Assets with restrictions placed by the donor or other external party

Operating Statements • Governmental HCOs must report operating and nonoperating activities • NFPs may optionally report • Operating income/expense, which arises from ongoing major activities • Nonoperating income/expense, which arises from transactions peripheral or incidental to the delivery of health care, such as interest income/expense and unrestricted contributions

Performance Indicator • NFP health care organizations must include a performance indicator in their operating statement • The purpose of reporting a performance indicator is to provide an operating measure comparable to income from continuing operations of a for-profit health care organization • The measure aids in comparing the performance across health care organizations with different organizational forms

Performance Indicator (Cont’d) • Examples of a performance indicator include: • Excess of revenues over expenses • Excess of revenues and gains over expenses and losses • Earned income • Performance earnings

Performance Indicator (Cont’d) • Include in the performance indicator: investment income, realized gains and losses, unrealized gains and losses on trading securities • Exclude from the performance indicator (among others): transactions with owners, receipt of restricted contributions, restricted investment income

Principle Sources of Revenue for a HCO • Patient service revenue • Government (e.g., Medicare/Medicaid) • Third party payors (e.g., insurance co.) • Premium revenue from capitation fees (i.e., fixed fees per person paid periodically regardless of services provided) • Resident service revenue (e.g., maintenance or rental fees) • Other revenue (e.g., auxiliary services, investment income, unrestricted contributions)

Revenue (Cont’d) • Patient service revenue is reported net of contractual adjustments (i.e., differences between gross charges and the amount to be paid by third party payors) Example: A hospital billed $50,000 for services on which it expected to make contractual adjustments of $20,000. DebitCredit Accounts and Notes Receivable 30,000 Contractual Adjustments (contra-revenue) 20,000 Patient Service Revenue 50,000

Revenue (Cont’d) • Prepaid health care plans that earn revenue from agreements to provide service record revenue at the point agreements are made, not when services are rendered • Payment often comes from third-party payors, Medicare, or Blue Cross or private insurance companies according to allowable costs or predetermined (prospective) rates for services

Revenue (Cont’d) • Charity care to indigent patients for which payment is never expected • Charity care is not recorded • FASB requires the NFP HCOs disclose their policy related to providing charity care • FASB requires that the amount of charity care provided be measured at the cost of providing the care • GASB is silent with regard to charity care reporting

Revenue (Cont’d) • NFPs report donated services at their fair value if material and criteria are met • Create or enhance nonfinancial assets OR • Require specialized skill, provided by someone with specialized skill, and otherwise would be purchased if not donated • GASB does not provide for recognition of donated services • NFPs and governmental HCOs report donated noncash assets at their fair value

Expenses • Use accrual accounting with transactions recorded similarly by all HCOs • Expenses can be reported by natural classification (e.g., salaries and supplies) or functional categories (e.g., inpatient services and administrative services) • FASB requires NFPs to disclose the functional categories in the notes if a natural classification is used on the face of the financial statements • At a minimum NFPs must disclose the program and support expenses separately

Expenses (Cont’d) • Bad debts • Reported as an operating expense by NFP and for-profit organizations • Reported as reduction of gross revenue by governmental organizations Example: A hospital records an adjusting entry to increase its allowance for uncollectible receivables by $2,000 DebitCredit Provision for Bad Debts 2,000 Allowance for Uncollectible Receivables 2,000 (Note: Although the same account titles are used, NFPs report the provision as an operating expense and governments report it as a contra account)

Statement of Changes in Net Assets • NFPs prepare a statement of changes in net assets, which • Shows the changes in the three net asset categories • Can be prepared as a separate statement or combined with the operating statement • Frequently NFPs prepare as a separate statement • Allows NFP NCOs to separate operating activity from changes related to nonoperating activity • Makes the operating statement more comparable to for-profit HCOs

Statement of Cash Flows • NFP HCOs prepare using direct or indirect method and the three classes (operating, investing, and financing) • Governmental HCOs prepare using the direct method and four classes (operating, noncapital financing, capital and related financing, and investing)

Auditing Particular auditing issues facing HCOs relate to: • Contingencies • Third-party payors • Related entities • Restructuring • Health care fraud and illegal acts • Application of the Single Audit Act Amendments of 1996 and OMB Circular A-133

Taxation and Regulation • Tax-exempt HCOs must conform to IRC sections and IRS regulations • Intermediate sanctions • Unrelated business income • The IRS also investigates: • Physician recruiting incentives • Joint operating agreements • Private activity bonds • Independent contractor vs. employee status • Distribution of assets of NFPs that restructure

Patient Protection and Affordability Act • Passed in 2010 the act has numerous provisions and is controversial • According to the act the purpose is to improve the quality of health care • The law is being enacted over the period 2010 to 2014 with most of the provisions focused on the health insurance industry • It is unclear how the act will impact financial accounting and reporting by HCOs

Prepaid Healthcare Plans • Health maintenance organizations (HMOs) and preferred provider organizations (PPOs) function as brokers between the patient demanding the service and the providers of the service (hospitals and health care professionals) • Accounting issues relate to: • Revenue recognition • Accounting for risk contracts to cover when premium revenue does not cover agreed-upon costs

Continuing Care Retirement Communities (CCRCs) • CCRCs provide residential care in a facility, along with some level of long-term medical care that is less intensive than hospital care • Accounting issues relate to: • Entrance fees that include future health care • The obligation to deliver future health services • Periodic fees to cover operating costs • Refundable advance fees

Financial and Operational Analysis of HCOs Decision makers evaluate HCOs for different reasons: • Managers are accountable for performance • Financial analysts determine the creditworthiness of organizations issuing debt • Third-party payors determine appropriate payment for service • Patients assess quality of health care services, such as success rate of certain procedures

HCO Performance Measures can be Categorized by • Patient volume (e.g., occupancy rate or daily census and average length of stay) • Patient and payout mix (e.g., Medicare, commercial, private pay) • Productivity and efficiency (e.g., personnel per average daily census) • Quality of care (e.g., process and outcome measures for major medical conditions and procedures)

Concluding Comments • Health care accounting and auditing is complex • Complexity is due in large measure to patient service revenue being provided by third-party payors • Competency in managerial cost accounting is critical for managers of health care providers END

Accounting for Health Care Organizations