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The CAMP Performance Reporting Process

The CAMP Performance Reporting Process. Michelle Meier Office of Migrant Education U.S. Department of Education. Overview of Session. Part I Overview of the Performance Reporting Process Part II The Cover Sheet Part III The Performance Report Form

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The CAMP Performance Reporting Process

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  1. The CAMP Performance Reporting Process Michelle Meier Office of Migrant Education U.S. Department of Education

  2. Overview of Session Part I Overview of the Performance Reporting Process Part II The Cover Sheet Part III The Performance Report Form Part IV The CAMP GPRA 1 Documentation Form

  3. Part I: Overview of the Performance Reporting Process

  4. General Information The performance report that is due on November 26* consists of three separate documents: The Cover Sheet (in G5) The Performance Reporting Form (sent to you by email) The CAMP GPRA 1 Documentation form (sent to you by email) * If you are part of the 2007 cohort and received a project extension, your report is due within 90 days of the revised project period.

  5. You will complete each of the three forms and submit them all through G5. • You will fill out the first form (the Cover Sheet) using G5 and then you will submit the form through G5. You do not need to download this form from G5, fill it out, and then upload it. • You must convert the second form (the Performance Report form) into PDF format (using Adobe) before you submit it through G5. No signatures are necessary. • You must obtain signatures on the third form (the CAMP GPRA 1 Documentation form) and scan the signed document into PDF format (to capture the signatures) before submitting the form through G5.

  6. The Purpose of the Performance Report Is to Help Measure Project Performance, including Performance under GPRA GPRA stands for the Government Performance and Results Act. The CAMP program has two specific GPRA measures: Measure 1: The percentage of CAMP participants completing the first year of their academic or postsecondary program. Measure 2: The percentage of CAMP participants who, after completing the first academic year of college, continue their postsecondary education. Grantees will not calculate and report GRPA results as part of the performance reporting process, but the data you report are critical for OME to calculate GPRA results.

  7. The Performance Report Also Allows OME to Calculate Efficiency Measures for each Project Efficiency Measure 1: The total budget awarded for that budget period divided by the number of CAMP first academic year completers that continue in post-secondary education. Efficiency Measure 2: The total budget awarded for that budget period divided by the number of students served in CAMP.

  8. Part II: The Cover Sheet

  9. The Cover Sheet—Indicating the Type of Performance Report You Are Submitting Check only one box per Program Office instructions. [ ] Annual Performance Report [ ] Final Performance Report

  10. The Cover Sheet—Please Consult the Instructions in G5 Carefully Instruction Highlights Item 7: The Reporting Period If you are submitting an APR, this is the budget period stated in Box 6 of your most recent GAN. If you are submitting a Final Performance Report, this is the budget period PLUS the performance period stated in Box 6.

  11. The Cover Sheet—Please Consult the Instructions in G5 Carefully (Cont’d) Item 8: Budget Expenditures “Budget expenditures” means allowable grant obligations incurred during the reporting period, whether or not you have drawn down funds to pay for these obligations. The amount listed in 8b of the Cover Sheet should be the same as the amount listed in cell 12(b) of the budget table under Section E of the Performance Report form.

  12. The Cover Sheet—Completing and Submitting the Cover Sheet You will find the Cover Sheet form in G5. Please fill out this form in G5 and submit it through G5 as a “Form.” Your Authorized Representative does not need to sign the Cover Sheet. By submitting the form in G5, you are representing that the form has been approved by your Authorized Representative.

  13. Questions?

  14. Part III: The Performance Report Form

  15. The Performance Report Form: Basics All grantees use the same Performance Report form. This form is used by grantees submitting: -An Annual Performance Report (APR) on one project year AND -A Final Performance Report, which covers Year 5 and all five project years, cumulative. OME sent this form to all grantees by email. Once completed, please convert the form to PDF format (using the Adobe feature) and upload it into G5 as a “Narrative.”

  16. The Performance Report Form: Using the Data Tables Report data in the column that corresponds with your reporting period (i.e., Year 1, Year 2, etc.) If you are submitting a Final Performance Report, you will report data in the column for Year 5. You will also provide cumulative counts in the “Final” column.

  17. The Performance Report Form: Using the Data Tables (cont’d) In Year 2, the APR should take the following format: In Year 1of a project funded to serve 100 total students per year, data entry would look like: The Final Performance Report(Year 5) should take the following format:

  18. The Performance Report Form -- Section A: CAMP Project Statistics and Reporting for GPRA

  19. The Performance Report Form – Table A1 Report Incoming Students Here

  20. Performance Report Form —Table A1: Who Are “New Participants” in 2012? • Students you have never served before. • Students you served in the previous year who did not complete their first academic year and did NOT enroll in the current reporting period until after your 2011 APR was submitted. • Students that you served in years prior to the immediately previous year (2+ years ago.)

  21. Performance Report Form —Table A1: Who Are “Returning Participants” in 2012? Students you served in the previous budget period who re-enrolled in the current reporting period prior to your submission of the 2011 APR. (These are your 2011 APR’s “Persisters.”)

  22. Performance Report Form —Table A1: Practice 1 Q1. Samson was enrolled in your CAMP program during the 09-10 budget period, but he withdrew that same budget period. After 2 years, Samson decided to return to your CAMP program. He re-enrolled and you served him during the 11-12 budget period (i.e., the current reporting period). Do you count him as a “New Participant” or “Returning Participant” in Table A1 of your 2012 APR (or Final Performance Report)? A1. Count Samson as a New Participant.

  23. Performance Report Form —Table A1: Practice 2 Q2. Antonio enrolled in CAMP in September 2010 during the 10-11 budget period. He withdrew in March 2011 of that same budget period. Antonio then re-enrolled in CAMP in January 2012. Would you count him as a “New Participant” or “Returning Participant” in Table A1 of the 2012 APR (or Final Performance Report)? A2. Count Antonio as a New Participant.

  24. Performance Report Form —Table A1: Practice 3 Q3. Carmen was enrolled in your CAMP program during the 10-11 budget period, but she withdrew that same budget period. Carmen decided to return to your CAMP program the very next budget period and re-enrolled in October 2011. You served her in the 11-12 budget period (i.e., the current reporting period). How would you count Carmen in Table A1 of the 2012 APR (or Final Performance Report)? A3. Count Carmen as a Returning Participant.

  25. Questions?

  26. Performance Report Form —Table A2 Report Outgoing Students Here

  27. Performance Report Form —Table A2: The Relationship between “Persisters” and “Withdrawals” Students you served during the reporting period are either “completers,” “persisters,” or “withdrawals.” Students who are notcompleters are either “persisters” or “withdrawals.” If they re-enroll in your project in the subsequent budget period prior to your submission of the 2012 APR, they are “persisters” in the current reporting period (the 2012 APR). If they fail to re-enroll prior to your submission of the 2012 APR, they are “withdrawals” in the current reporting period (the 2012 APR).

  28. Performance Report Form —Table A2:The Relationship between “Persisters” and “Returning Participants” • “Persisters” (Table A2) in one year will alwaysbe equal to “returning participants” (Table A1) in the next year. • The only students that can be counted in the “returning participants” category are the previous year’s “persisters.”

  29. Performance Report Form —Table A2: Practice 4 • Q4. Paul dropped out of his courses in April 2012 during the 11-12 budget period (i.e., the current reporting period). He re-enrolled in September 2012 for the 12-13 budget period. How would you count Paul in Table A2 of your 2012 APR (or Final Performance Report)? • A4. Count Paul as a Persister.

  30. Performance Report Form —Table A2: Practice 5 Q5. Ricardo dropped out of his courses in March 2012 of the 11-12 budget period (i.e., the current reporting period) without completing his first year of college. He plans to re-enroll in your CAMP project, but he has not done so by the time you submit your 2012 APR. How would you count Ricardo in Table A2 of your 2012 APR (or Final Performance Report)? A5. Count Ricardo as a Withdrawal.

  31. Performance Report Form —Table A2: Practice 6 • Q6. Maria enrolled in your CAMP project in August 2011 for the 11-12 budget period (i.e., the current reporting period). In May of 2012, Maria successfully completed all her college courses, accumulating a total of 24 semester hours of credit. How do you count Maria in Table A2 of the 2012 APR (or Final Performance Report)? • A6. Count Maria as a First Academic Year Completer.

  32. Questions?

  33. Performance Report Form —Table A3

  34. Performance Report Form —Tables A4 and A5

  35. Performance Report Form —Tables A6 and A7

  36. Performance Report Form —Table A8

  37. The Performance Report Form –Section B: Student Participation Information

  38. The Performance Report Form – Table B1

  39. The Performance Report Form – Table B1 (cont’d)

  40. The Performance Report Form – Table B1 (cont’d)

  41. The Performance Report Form – Table B2

  42. The Performance Report Form – Table B2 (cont’d)

  43. The Performance Report Form – Table B2 (cont’d)

  44. The Performance Report Form – Table B2

  45. Questions?

  46. The Performance Report Form –Section C: Project Services Information

  47. The Performance Report Form –Table C1 C1. Project Model Characteristics during the Reporting Period

  48. The Performance Report Form –Table C2 C2. Project Personnel Characteristics during the Reporting Period

  49. The Performance Report Form--Table C3 C3. Test Information Collected during the Reporting Period

  50. Questions

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