Cheryl Cathey Chief of Preliminary Engineering Bureau of Design and Environment

1. Update POLICY Cheryl Cathey Chief of Preliminary Engineering Bureau of Design and Environment Illinois Department of Transportation Thursday November 14, 2013

2. What’s New in Engineering Contracts • Mentor Protégé • Electronic Documents • Initiatives in Process

3. Overall there are 78 different firms participating in the Program • - 41 Mentor Firms • 37 Protégé Firms • Contracts currently participating in the program • 2013 -64

4. New in 2013 • Guidelines/Implementation-changes • Eliminating annual reports • Plan Approval to IDOT PM • Available on IDOT Website • Check List • Plan Templates • Reports Examples • Assessments • FAQ’s

5. 2014 and Beyond • Lessons Learned Workshop/Questionnaire • Guidelines/Implementation Improvements? • Encourage/Increase Participation

7. EPAS-Overview • IDOT WEBSITE: www.dot.il.gov • Doing Business • Consultant Services • Consultant Prequalification • EPAS Instruction Manual & EPAS • http://www.dot.il.gov/desenv/preqcons.html

8. Resources • EPAS • SharePoint • Vendor Documents

9. Until “Summary and Submit” is selected, IDOT DOES NOT see the application

10. resources. vendor documents • LOGGING IN • Found on IDOT website: http://www.dot.il.gov • Doing Business • Consultant Services • Vendor Documents System: https://www.dot.il.gov/vendordocuments/Login.aspx

11. LOGGING IN • Username: 9 digit TIN number • One login per firm • No dashes • No spaces • Password – First time user • welcome (all lowercase) • Password – Forget? • Supply TIN (in username field) • “Reset Password” button • Answer security question(FYI –have it relate to the firm) • To reset (supply TIN) email Susan.Dodd@illinois.gov or Jenni.Nelson@illinois.gov

12. LOGGING IN • “New user Click here to register” • DON’T CLICK! • Not used for Consultant Engineering purposes

13. SUBCONSULTANT DOCUMENTATION • WHENto upload documentation • If selected for a job • After complete proposal package is received by Central Office • Otherwise the contract will not be available on database • What is being requested to be uploaded? • Copy of signed Subconsultant agreement(s) • Subconsultants’ disclosure forms

14. Continuing Disclosure Forms • WHY is this requested? • Per Senate Bill 51 • “In accordance with PA 96-0795, prime and sub consultants • With multi-year contract-required to recertify by July 1st of each year • For projects advertised after July 2010 (anything PTB 157 & on) • (Not needed if job is completed, but submit Affidavit of Completion)

16. IDOT Website • Secretary’s Transforming Transportation for Tomorrow • Revamp/Redesign Website • Innovative web technologies • Improve access & sharing of information • High –quality, timely ,and relevant information • January Launch scheduled

17. When to begin-The procurement process • Timing: • Advertisements to BDE- out 110 days • Advertise- out 83 days • SOI due – out 92 days • Selection

18. When to begin – Delay causes • Locals Demands • ROW • Environmental Clearances • Public Input • Letting Changes

19. QUESTIONS