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Architecture of the Public Sector: Machinery of Government. Briefing to Ministry of Defence Executive Development Program By Pehin Dato Haji Hazair 1 st May 2004. Civil Service Role 1. Government’s Administrative Machinery

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architecture of the public sector machinery of government

Architecture of the Public Sector:Machinery of Government

Briefing to Ministry of Defence

Executive Development Program

By Pehin Dato Haji Hazair

1st May 2004

civil service role 1
Civil Service Role 1
  • Government’s Administrative Machinery
    • Uphold Supreme Authority of His Majesty the Sultan and Yang Di-Pertuan of Brunei Darussalam
    • Uphold National Philosophy Malay Islamic Monarchy
    • Development of the Country
    • Welfare of the People
civil service role 2
Civil Service Role 2
  • Traditional Roles of Government
    • Peace Keeper
    • Law Enforcer
    • Regulator
    • Service Provider
civil service role 3
Civil Service Role 3
  • Facilitator
    • Facilitate Public Dealing with Government
    • Improve and Upgrade Service Quality
  • Moderniser
    • Educated, creative and innovative officers
  • Thinker
    • Provide ideas, constructive and positive plans
history of the civil service
History of the Civil Service
  • Prior to 1906 (Sultan Hassan’s Canons)
    • System of traditional civil service
  • After 1906
    • British Residency
  • After 1959
    • Brunei Constitution
  • After 1984
    • Ministerial System
the civil service today 1
The Civil Service Today 1
  • Supreme Authority
    • His Majesty the Sultan and Yang Di-Pertuan of Brunei Darussalam
  • Councils/Committees as Advisers
    • Councils appointed under Constitution
    • Other Councils
    • Permanent Committeess and Task Forces
    • Ad-Hoc Committees and Task Forces
the civil service today 2
The Civil Service Today 2
  • Administrative Functions
    • Ministers as Heads of Ministries
    • Permanent Secretaries as CEOs
    • Deputy Permanent Secretaries, Director-Generals, Directors and Heads of Departments assisting
the civil service today 3
The Civil Service Today 3
  • Civil Service Central Agencies
    • Prime Minister’s Office
      • Central Coordinator and Agency
    • Treasury
      • Fiscal Framework
    • Public Service Commission
      • Recruitment and Selection
the civil service today 4
The Civil Service Today 4
  • Other Agencies
    • Public Service Department (JPA)
      • Formulates and implements policies
    • Management Services Department (MSD)
      • Act as R&D Department
    • Civil Service Institute (IPA)
      • Provides training
regulations 1
Regulations 1
  • Public Service Commission Act
  • General Orders
  • Prime Minister’s Office Circulars (incl. State Secretariat (1961-1984) & British Residency Office (1906-1961)
  • Treasury Circulars
  • Financial Regulations
regulations 2
Regulations 2
  • Anti Corruption Bureau
    • Eradicate corruptions
  • Audit Department
    • Ensure procedures are followed
  • Other Agencies
state of the civil service
State of the Civil Service
  • Largest Employer in the Country
    • 12% of population
    • 39,000 civil servants (21,000 women)
  • 5 Divisions
    • Division 1 – Directors & Managerial
    • Division 2 – Executives
    • Division 3 – Supervisory
    • Division 4 & 5 - Support
state of the civil service 2
State of the Civil Service 2
  • Functional Services
    • Administrative
    • Diplomatic
    • Professional & Technical
    • Medical
    • Religious
    • Educational
    • Others
state of the civil service 3
State of the Civil Service 3
  • Types of Appointments
    • Permanent
    • Non-Permanent
      • Month to Month
      • Contract
      • Open Vote
      • Daily Pay
    • TAP Scheme
state of the civil service 4
State of the Civil Service 4
  • Promotions and Disciplinary
    • Public Service Commission
    • Promotion and Transfers Committee
    • Disciplinary Boards
    • Ministerial Personnel Boards
improving efficiency 1
Improving Efficiency 1
  • Civil Service Vision
    • Revolutionize mindsets
      • Managerial & Administrative Effectiveness
      • Competitive and Innovative
    • Cultivate dedication and ethics
      • Provide excellent, effective & quality services
    • Sectoral Strategies
    • Guided by MIB Philosophy
improving efficiency 2
Improving Efficiency 2
  • Expanding Use of ICT
    • Brunei Information Technology Council
    • E-Government Executive Committee
    • $788 million under RKN8
    • Flagships Programs
      • TAFIS
      • Human Resource Management
      • Common Office Environment
      • Smart Card
improving efficiency 3
Improving Efficiency 3
  • Customer-Friendly and Customer Focused
  • Taskforces
    • E-Government
    • Law Revision
    • Civil Service Review and Modernising Cttee
  • Modern Tools – TQM, BSC, ISO, QCC
  • Civil Service Excellence Awards
  • Client’s Charter or TPOR
improving efficiency 4
Improving Efficiency 4
  • 11 Ethics
      • Bersih, jujur dan amanah amalan mulia
      • Cekap, cepat dan tepat tuntutan kerja
      • Titih, lutanan dan menghargai masa asas kejayaan
      • Berilmu, kreatif dan inovatif asas kebaktian
      • Beriltizam, keterbukaan dan akauntabiliti mengukuhkan keberkesanan
      • Sabar, tabah dan bersopan santun amalan mulia
improving efficiency 5
Improving Efficiency 5
  • 11 Ethics (cont)
      • Meningkatkan produktiviti dan daya saing menambah penghasilan
      • Qudwah dan qiadah teladan kepimpinan
      • Setiakawan, syura dan bermuafakat membawa berkat
      • Berjimat cermat asas kemakmuran
      • Pemedulian asas perpaduan
improving efficiency 6
Improving Efficiency 6
  • Staff Performance Appraisal
    • Audit staff performances
    • Used for bonus, promotions, trainings & medal
  • Audit Committee
    • Audit department’s performances
    • Financial regulations observed
improving efficiency 7
Improving Efficiency 7
  • Surveys on morale of civil servants
    • Identify and evaluate morale
    • Develop suitable programs
  • Human Resources Development
    • In-Service Training
    • Executive Development Program
    • BAS training
challenges facing civil service
Challenges facing Civil Service
  • Inefficient Services
  • Government Driven Economy
  • Financial Crisis
  • Process of Nation Building
  • Globalisation
responses to challenges 1
Responses to Challenges 1
  • Inefficient services
    • Better coordination among government agencies
    • Inspectorate by MSD
    • Organisational and personnel management
      • JPPA
      • General Orders
      • Schemes of Services
      • Work Manual Procedures
responses to challenges 2
Responses to Challenges 2
  • Inefficient Services (cont)
    • Corporatisation and Privatisation
    • Law Revision
  • Government Driven Economy
    • Diversify economy
  • Financial Crisis
    • BDEC Council
    • New Economic and Planning Department
    • 8th RKN
civil service aspirations
Civil Service Aspirations
  • Skilled and Dedicated Civil Service
    • Proactive, action oriented, knowledgeable, IT literate, keeping up with current policies and issues
    • Thinking skills & broader mindsets
    • Leaderships
    • Multi-tasking roles
    • Customer friendly and customer focused
slide27
Civil servants work

for the people

No People = No Civil Service