Architecture of the Public Sector: Machinery of Government - PowerPoint PPT Presentation

Architecture of the Public Sector:Machinery of Government

Briefing to Ministry of Defence

Executive Development Program

By Pehin Dato Haji Hazair

1st May 2004

• Government’s Administrative Machinery
• Uphold Supreme Authority of His Majesty the Sultan and Yang Di-Pertuan of Brunei Darussalam
• Uphold National Philosophy Malay Islamic Monarchy
• Development of the Country
• Welfare of the People

• Traditional Roles of Government
• Peace Keeper
• Law Enforcer
• Regulator
• Service Provider

• Facilitator
• Facilitate Public Dealing with Government
• Improve and Upgrade Service Quality
• Moderniser
• Educated, creative and innovative officers
• Thinker
• Provide ideas, constructive and positive plans

• Prior to 1906 (Sultan Hassan’s Canons)
• System of traditional civil service
• After 1906
• British Residency
• After 1959
• Brunei Constitution
• After 1984
• Ministerial System

• Supreme Authority
• His Majesty the Sultan and Yang Di-Pertuan of Brunei Darussalam
• Councils/Committees as Advisers
• Councils appointed under Constitution
• Other Councils
• Permanent Committeess and Task Forces
• Ad-Hoc Committees and Task Forces

• Administrative Functions
• Ministers as Heads of Ministries
• Permanent Secretaries as CEOs
• Deputy Permanent Secretaries, Director-Generals, Directors and Heads of Departments assisting

• Civil Service Central Agencies
• Prime Minister’s Office
• Central Coordinator and Agency
• Treasury
• Fiscal Framework
• Public Service Commission
• Recruitment and Selection

• Other Agencies
• Public Service Department (JPA)
• Formulates and implements policies
• Management Services Department (MSD)
• Act as R&D Department
• Civil Service Institute (IPA)
• Provides training

• Public Service Commission Act
• General Orders
• Prime Minister’s Office Circulars (incl. State Secretariat (1961-1984) & British Residency Office (1906-1961)
• Treasury Circulars
• Financial Regulations

• Anti Corruption Bureau
• Eradicate corruptions
• Audit Department
• Ensure procedures are followed
• Other Agencies

• Largest Employer in the Country
• 12% of population
• 39,000 civil servants (21,000 women)
• 5 Divisions
• Division 1 – Directors & Managerial
• Division 2 – Executives
• Division 3 – Supervisory
• Division 4 & 5 - Support

• Functional Services
• Administrative
• Diplomatic
• Professional & Technical
• Medical
• Religious
• Educational
• Others

• Types of Appointments
• Permanent
• Non-Permanent
• Month to Month
• Contract
• Open Vote
• Daily Pay
• TAP Scheme

• Promotions and Disciplinary
• Public Service Commission
• Promotion and Transfers Committee
• Disciplinary Boards
• Ministerial Personnel Boards

• Civil Service Vision
• Revolutionize mindsets
• Managerial & Administrative Effectiveness
• Competitive and Innovative
• Cultivate dedication and ethics
• Provide excellent, effective & quality services
• Sectoral Strategies
• Guided by MIB Philosophy

• Expanding Use of ICT
• Brunei Information Technology Council
• E-Government Executive Committee
• $788 million under RKN8
• Flagships Programs
• TAFIS
• Human Resource Management
• Common Office Environment
• Smart Card

• Customer-Friendly and Customer Focused
• Taskforces
• E-Government
• Law Revision
• Civil Service Review and Modernising Cttee
• Modern Tools – TQM, BSC, ISO, QCC
• Civil Service Excellence Awards
• Client’s Charter or TPOR

• 11 Ethics
• Bersih, jujur dan amanah amalan mulia
• Cekap, cepat dan tepat tuntutan kerja
• Titih, lutanan dan menghargai masa asas kejayaan
• Berilmu, kreatif dan inovatif asas kebaktian
• Beriltizam, keterbukaan dan akauntabiliti mengukuhkan keberkesanan
• Sabar, tabah dan bersopan santun amalan mulia

• 11 Ethics (cont)
• Meningkatkan produktiviti dan daya saing menambah penghasilan
• Qudwah dan qiadah teladan kepimpinan
• Setiakawan, syura dan bermuafakat membawa berkat
• Berjimat cermat asas kemakmuran
• Pemedulian asas perpaduan

• Staff Performance Appraisal
• Audit staff performances
• Used for bonus, promotions, trainings & medal
• Audit Committee
• Audit department’s performances
• Financial regulations observed

• Surveys on morale of civil servants
• Identify and evaluate morale
• Develop suitable programs
• Human Resources Development
• In-Service Training
• Executive Development Program
• BAS training

• Inefficient Services
• Government Driven Economy
• Financial Crisis
• Process of Nation Building
• Globalisation

• Inefficient services
• Better coordination among government agencies
• Inspectorate by MSD
• Organisational and personnel management
• JPPA
• General Orders
• Schemes of Services
• Work Manual Procedures

• Inefficient Services (cont)
• Corporatisation and Privatisation
• Law Revision
• Government Driven Economy
• Diversify economy
• Financial Crisis
• BDEC Council
• New Economic and Planning Department
• 8th RKN

• Skilled and Dedicated Civil Service
• Proactive, action oriented, knowledgeable, IT literate, keeping up with current policies and issues
• Thinking skills & broader mindsets
• Leaderships
• Multi-tasking roles
• Customer friendly and customer focused

for the people

No People = No Civil Service