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Academic Affairs Renewal Process 2013-14. Kelly Sweet Director of Academic Affairs School of Medicine University of California, Irvine. Overview. Organization Vetting Non Reappointment and/or Reduction in Percentage for 07/01/13 (Less than 8 years, More than 8 years)

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academic affairs renewal process 2013 14

Academic AffairsRenewal Process 2013-14

Kelly Sweet

Director of Academic Affairs

School of Medicine

University of California, Irvine

  • Organization
  • Vetting
    • Non Reappointment and/or Reduction in Percentage for 07/01/13
    • (Less than 8 years, More than 8 years)
  • Discipline or Non Renewal Due To Performance
  • Renewal Process For 07/01/13
  • Renewal Process For
    • Part Time Faculty, Affiliate Faculty & Recall Faculty
  • Staff Physicians

Organization Chart


School of Medicine

Ralph V. Clayman

Senior Associate Dean

Academic Affairs

Alan Goldin

Associate Dean


Rebecca Brusuelas

Associate Dean

Veterans Affairs

Marc Ofstein

Director, Faculty Compensation Plan

Jackie Smith

Associate Dean

Faculty Development

Lari Wenzel

Associate Dean

Graduate Studies

Klemens Hertel

Associate Dean

Academic Affairs/Clinical

Wadie Najm


Academic Affairs

Kelly Sweet

Principal Analyst

Terri Buchanan

Principal Analyst

Open Position

Administrative Analyst

Ashley Thomas

Administrative Specialist

Open Position

  • The purpose of vetting is to identify potential risk in the areas of whistleblower/whistleblower retaliation complaints, discrimination, and sexual harassment areas. Applicable academic titles:-All non-senate non-represented appointments  -Senate titles with end dates (Clinical X and In Residence)  -Postdoctoral Scholars
  • Vetting is NOT required for:WOS, Layoff/RIT, Recall, Retirement, Voluntary Resignation or Voluntary Reduction in Percentage of appointment. 
  • Procedures
  • Non Reappointment
  • Reduction In Percentage
  • Less than 8 years, More than 8 years
  • Discipline or Non Renewal Due to Performance
  • Please complete individually and work closely with your analyst as these are unique.
  • Documentation, Written Warning, Outline Performance Issues, Time to Improve
renewal process for 07 01 13
Renewal Process for 07-01-13
  • Instructions
  • AP21
  • Applicable academic titles:
    • Adjunct Series, HS Clinical Series, Project Scientist Series, Researcher Series, Specialist Series, Visiting Titles (2-year max)
  • Postdoctoral Scholars (Reappointment Process)

Keep in mind that not all of your Postdoctoral Scholars have an end date (anniversary date) of 06/30/13.

renewal process for 07 01 131
Renewal Process for 07-01-13
  • All Forms can be found at our website:
  • Part Time Faculty
  • Affiliate Faculty
  • Recall Faculty
    • Please complete the applicable forms and send them to your Analyst.
staff physicians
Staff Physicians

Renewal Process For Staff Physician Contracts

Staff Physicians hold WOS Volunteer appointments, but they are paid on an MSP contract.

  • Complete forms including SP checklist, SP information form, job description, and other supporting documentation.
  • Include cover sheet for the department, listing all Staff Physicians. This needs to include information as to the status of all SP positions, including new, continuing, or separating positions. Also included should be the current year salary and percent along with the 2013-14 salary and percent.
  • The cover sheet is a summary for the department – there should not be individual memos
staff physicians cont
Staff Physicians (cont)

Completed packages are sent to Jackie Smith.

Renewals for the school are sent as one package to the EVC’s office for approval.

Any requests for renewals after the deadline (May 15) will not be included in the package and will need to be submitted as individual requests with the Staff Recruitment and Renewal Form included.

Once budget approval is given by the EVC’s office, departments will be notified, and contracts can be prepared and submitted for approval.