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Building your own collaborative environment

Building your own collaborative environment. Mark Tigwell marktig@microsoft.com. What do we mean by collaborating?. “To work with another person or group in order to achieve something ” What does this mean for education technology?. If you want to….

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Building your own collaborative environment

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  1. Building your own collaborative environment Mark Tigwell marktig@microsoft.com

  2. What do we mean by collaborating? • “To work with another person or group in order to achieve something” • What does this mean for education technology?

  3. If you want to… • Stream a live video or audio presentation to a large online audience • You would use Windows Media Encoder on a PC and Windows Server 2003 with the Media Server role turned on. • Videoconference with one or two people • You would use Windows Messenger on a PC with a webcam. • Create a presentation with commentary that could be downloaded or viewed over the web • You would use PowerPoint and Producer for PowerPoint • Create and edit Movies or Slideshows • You would use Movie Maker and Photo Story • Create a document, spreadsheet, presentation or web page • You would use Office 2003 • Create a learning object • Use any of the above tools and package it with Class Server 4

  4. Microsoft provides a complete toolkit for collaboration

  5. Sharing

  6. SharePoint automatically creates web sites for people to share information with each other. Some of the things it can create: Discussion boards Surveys Document libraries Image galleries Powerful custom lists Events and calendars Address books Meeting workspaces Manage users and permissions What does SharePoint do?

  7. Interactive demonstration… • Let’s install, configure and explore a typical SharePoint server….

  8. Install & configure SharePoint 1 • What you need: a server running Windows Server 2003 with IIS (“Application Server” role switched on) • Install SharePoint Services (note: to enable search function, SQL Server must be used) • Run IIS – look at web sites and options • In Administration Tools, select SharePoint Central Admin • Extend a web site (Extend and create) • Extend and map to another is for load-balancing • Can use any SQL Server • Enter a URL path

  9. Install & Configure SharePoint 2 • Go to the new site • Pick a template • Note: I am administrator, so I can do anything! Explore Documents & Lists: • Shared documents (upload a document, alert, settings and columns) • Standard lists (explore) • Discussions (explore) Special areas (later): • (sub)Sites • Workspaces: • Document workspaces • Meeting workspaces

  10. Site Settings 1 • Home > Modify Shared Page • Appearance • Web parts • What are they? • Types • Add a web part (content editor, text file) • Site Settings • Customisation • Alerts

  11. Site Settings 2 • Go to top-level site admin • Manage site groups (create a group) • Cross-site groups • Anonymous access (enables the magic button!) • View storage allocation • Manage regional settings • Save as template

  12. Adding users • Adding a user • Understanding roles and delegated authority

  13. Create: • New subsite (note context and permissions) • Document workspace (check-out, check-in, versions) • Custom list (staff DVD library) • Survey • Blank page • Picture Library

  14. Integrating with Class Server • Class Server admin (teacher, student, class) • Class Server SharePoint home page • Class Server web parts

  15. Modifying in FrontPage • Fully customise all the elements of a SharePoint site • More flexible data views and web parts • Easily see the structure of your site • Apply more themes • View and modify code (careful!) • WARNING: Break your SharePoint site!

  16. Advanced Topics • Writing web parts with Visual Studio • Integrating with Outlook: • Synchronise calendars and contacts • Receive alerts • Integrate alerts • Create Meeting Workspaces • Command line tool: stsadm.exe useful for many tasks including backup and restore: • stsadm.exe -o backup -url http://server_name/site -filename file_name.dat

  17. Where to get the tools mentioned in this presentation

  18. Books and training • Microsoft Windows SharePoint Services Step by Step, Microsoft Press (ISBN 0-7356-2075-X) • Microsoft Windows SharePoint Services Inside Out, Microsoft Press (ISBN 0-7356-2171-3) • Microsoft eLearning Library (MELL) Module on Windows Server 2003 and SharePoint (demo) (http://www.microsoft.com/learning/mell/)

  19. TechNet (technet.microsoft.com) MSDN (msdn.microsoft.com) SharePoint University www.sharepointu.com Web sites

  20. Thank you • We would like to thank all sponsors of theMicrosoft Education Roadshow National Hardware Sponsor:

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